Planning and Watch executive summary
An example Executive Summary.
Ensuring the longevity and accessibility of this institution's digital collections remains a top priority. However, for a small organisation with limited resources for digital preservation, knowing exactly when and where action is required is a critical issue. Unnecessary preservation action will deplete limited resources. Insufficient action where it is needed, and our digital legacy is placed at risk.
This business case requests a small capital investment to establish a cutting edge Preservation Planning and Watch function. It will target our resources in the most essential areas, ensuring the survival of our digital collections whilst keeping preservation activity efficient. The Watch mechanism operates using a community model. This will allow us both to share and showcase our unique video preservation expertise and take advantage of skills from elsewhere in areas where we have less experience.
Discussion notes explaining the approach in developing the Executive Summary example, above.
This summary assumes that the target audience of this case is well aware of digital preservation issues, and furthermore that those issues are of keen significance to organisational priorities. This might well not be the case in many organisations. In these cases, it may be more effective to pitch preservation benefits in the context and language of more indirect benefits such as future access (enabled by preservation).