Implementation of a quality assurance process for digitised masters, based on the application of Jpylyzer, will facilitate a move from TIFF to JP2 for the storage of digitised masters from mass digitisation (1million+ pages) projects. It will generate the following benefits:
- A reduction in storage costs of 80%, enabling a further 1 million pages to be digitised
- Supporting key organisational objective 3: "Significantly increase access to the collections by implementing digitisation of at least 5 million pages of our collection"
- Mitigation of key long term digital preservation risks
- Supporting key organisational objective 2: "Preserve and provide access to our collections for future generations of researchers"
- Improved quality of digitisation results and improved efficiency of their generation via the use of cutting edge quality assurance technology
- Supporting key organisational objective 5: "Deliver organisational change, through the use of new techniques and technology enhancing our reputation"
This example benefits section distils a range of possible benefits down to three really important issues for this organisation, as shown by close alignment with the organisational objectives. Reduce costs/do more, ensure preservation, and improve quality/efficiency. The benefits in this case are pitched in the context of the wider operation of moving from the generation of TIFF to JP2 masters, rather than just the specifics of the preservation issues. Benefits tied primarily to long term preservation will often also be linked to quality and cost. Improved quality tends to result from better managed and validated processes that follow a sensible policy. Depending on the stakeholder(s) in question this might be viewed as more significant and immediate than preservation benefits, as hence be considered more favourably.
A reduction in costs could simply save money from the storage and preservation budget, or it could expressly be used to enable more digitisation (more realistic in practice if digitisation, preservation and initial storage are all initially covered by the same capital investment). This could be crucial in making a strong case to the most important stakeholders. In this example, freeing up resources to enable extra digitisation aligns well with a crucial organisational objective.