Institutional readiness

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  • Maturity models: AIDA, ISO TRAC, NDSA levels etc.
  • Cross-institutional readiness (different groups involved? e.g. IT, library divisions, vendors e.g. hosted services)
    • awareness of other cultures or policy contexts within different divisions (e.g. use of cloud or in-house systems) -- what has got a chance of getting through and what will get laughed out of the room?
  • Digital preservation objectives as part of organisational mission?
  • Gap analysis - skills, functions, required change (also comparator analysis with peer institutions)
  • Ownership, responsibility, accountability - roles and responsibilities, organisational structure, job specifications
    • clear leadership and communication? collaboration rather than enforcement
  • Stakeholder analysis - demand, expectations, priorities, awareness/engagement - what are they trying to achieve? How does DP support them?
    • Examples from different domains? Internal and external, senior management, users, depositors, etc.


Describe the change you want to see in the organisation

  • where are we now
  • where do we want to be
  • timetable
    • staged progression over time? long-term vision and/or small term component of that?
    • continuous improvement? capacity of the organisation to adapt to change?


  • staff time / availability
  • exemplar skills profiles from organisations (in-house might mean local tech skills, hosted might mean project management/procurement/SLAs)
  • training programmes - does this mean change to existing posts? or change to team workloads?


  • approaches to storage/hardware
  • approaches to software (e.g. repository systems)


  • financial preparedness - ability to fund the necessary infrastructure, staffing
  • sustainability of any funding allocated to DP


  • ways to engage? language? (e.g. IT: 'business continuity', ITIL)
  • demarkation of functional responsibilities (e.g. define DP policy vs execute part of it; support and guidance vs mandates)