Institutional readiness

Process

• Maturity models: AIDA, ISO TRAC, NDSA levels etc.

• Cross-institutional readiness (different groups involved? e.g. IT, library divisions, vendors e.g. hosted services)

• Digital preservation objectives as part of organisational mission?

• Gap analysis - skills, functions, required change (also comparator analysis with peer institutions)

• Stakeholder analysis - demand, expectations, priorities, awareness - what are they trying to achieve? How does DP support them?

• Ownership, responsibility, accountability - roles and responsibilities, organisational structure, job specifications

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Content

Describe the change you want to see in the organisation

• where are we now
• where do we want to be
• timetable
  • staged progression over time? long-term vision and/or small term component of that?
  • continuous improvement?

Skills

• staff time / availability
• exemplar skills profiles from organisations (in-house might mean local tech skills, hosted might mean procurement/SLAs)
• training programmes

Infrastructure

Finances

• financial preparedness - ability to fund the necessary infrastructure, staffing
• sustainability of any funding allocated to DP

Issues to consider

General:

• Likely impact of DP on various roles/functions within the organisation
• Capacity of the organisation to change
• Organisational culture
• Is it the right time?

Specific:

• Infrastructure
• Staff skills/time
• Financial preparedness - ability to fund the necessary infrastructure, staffing; sustainability of any funding allocated to DP