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=== Introduction to the iPres Working Group ===
=== Introduction to the iPres Working Group ===
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The iPres Working Group (iWG) convened after iPres 2018 to:  
The iPres Working Group (iWG) was convened after iPres 2018 to undertake a review of the current structure and governance of iPres, and to make recommendations for its future in the Action Areas listed and explained below.
*Spring 2019: share the current version of the charter for community review and comment  
 
*Spring 2019: conduct a brief survey to gather information about the future of iPres
To date a number of actions and activities have taken place:  
*Spring 2019 - current version of the iPres charter shared for community review and comment  
*Spring 2019 - a brief survey conducted to gather information from the community about the future of iPres
*Ongoing: coordinate with interested individuals or groups to ensure that issues and concerns are heard and included  
*Ongoing: coordinate with interested individuals or groups to ensure that issues and concerns are heard and included  
*September 2019: share the outcomes of the Future of iPres Feedback and the iPres Charter Review at iPres 2019 (81 responses from community members) - see presentations and data here: https://drive.google.com/drive/folders/1zjO0NztqA0yifN4S59IXsdjY7zZn08rL  
*September 2019: outcomes and recommendations from the Future of iPres Survey and the iPres Charter Review shared at iPres 2019 (81 responses from community members) - see presentations and data here: https://drive.google.com/drive/folders/1zjO0NztqA0yifN4S59IXsdjY7zZn08rL  
*September 2019: at its annual meeting, the Steering Group approved the continuation of the iWG to address the 2019 recommendations
*September 2019: the continuation of the iWG to address the 2019 recommendations approved by the iPres Steering Group at its annual meeting
*Winter-Summer 2020: iWG 2019-2020 worked to consolidate the 13 recommendations presented at iPres 2019 into five action areas (with pandemic disruption)
*Winter 2019 - Summer 2020: iWG 2019-2020 worked to consolidate the 13 recommendations presented at iPres 2019 into five action areas (amid pandemic disruption)
*September 2020: these action areas are packaged for the community to engage with - volunteers to help with next steps and feedback from the whole community to ensure that the outcomes align with expectations.
*September 2020: action areas packaged for the community to engage with - and volunteers sought to help with next steps and gathering feedback from the whole community to ensure that the outcomes align with expectations.
*Fall 2021: present iWG 2020-2021outcomes at iPres 2021


iWG 2020-2021 Action Areas are listed and explained below.  
The aim of the iWG is to complete work on the recommendations and to present iWG 2020-2021 outcomes at the rescheduled iPres 2021 in Beijing.


Following the iWG update at #wemissipres (Day 3), continuing and new members of the iWG will work on the Action Areas, inviting feedback from the iPres community at intervals.  
Following the iWG update at #wemissipres (Day 3), continuing and new members of the iWG will work on the Action Areas, inviting feedback from the iPres community at intervals.


=== Purpose ===
=== Purpose ===

Revision as of 15:07, 15 September 2020

Ipres.png

This page is hosted by DPC for the iPres community

Introduction to the iPres Working Group


The iPres Working Group (iWG) was convened after iPres 2018 to undertake a review of the current structure and governance of iPres, and to make recommendations for its future in the Action Areas listed and explained below.

To date a number of actions and activities have taken place:

  • Spring 2019 - current version of the iPres charter shared for community review and comment
  • Spring 2019 - a brief survey conducted to gather information from the community about the future of iPres
  • Ongoing: coordinate with interested individuals or groups to ensure that issues and concerns are heard and included
  • September 2019: outcomes and recommendations from the Future of iPres Survey and the iPres Charter Review shared at iPres 2019 (81 responses from community members) - see presentations and data here: https://drive.google.com/drive/folders/1zjO0NztqA0yifN4S59IXsdjY7zZn08rL
  • September 2019: the continuation of the iWG to address the 2019 recommendations approved by the iPres Steering Group at its annual meeting
  • Winter 2019 - Summer 2020: iWG 2019-2020 worked to consolidate the 13 recommendations presented at iPres 2019 into five action areas (amid pandemic disruption)
  • September 2020: action areas packaged for the community to engage with - and volunteers sought to help with next steps and gathering feedback from the whole community to ensure that the outcomes align with expectations.

The aim of the iWG is to complete work on the recommendations and to present iWG 2020-2021 outcomes at the rescheduled iPres 2021 in Beijing.

Following the iWG update at #wemissipres (Day 3), continuing and new members of the iWG will work on the Action Areas, inviting feedback from the iPres community at intervals.

Purpose


iPres is a conference that supports the development of a diverse and inclusive digital preservation community and facilitates the exchange of knowledge, experience, and skills.

Principles


The iPres Statement of Principles supports diversity, inclusion, accessibility, and environmental sustainability.

See our draft Statement of Principles and add your comments

Code of conduct


The iPres standard Code of Conduct sets out the behaviour expected by all members of the community attending all iPres conferences. Each conference organizer will inform attendees about the code of conduct and how this will be enforced.

See our draft Code of Conduct and add your comments

Governance


The roles and membership of the iPres Steering Group (STG) and its organizing teams will be allocated to ensure diversity and reflect a broad range of skills. Roles and membership of the governance body are divided between elected, appointed, and liaison roles, and some roles have defined responsibilities. The STG will liaise with organizations representing the wider digital preservation community, including allied organizations and regional/local groups.

We'll share our our draft statement of purpose and defined roles for a diverse iPres governing body with elected, appointed, and liaison roles soon, and invite your comments

See our draft community governance document (to replace the iPres Charter) which reflects the Statement of Principles, and add your comments

Elections


iPres will hold regular elections to fill elected posts on the iPres Governance Group. Registration to vote is open to the whole digital preservation Community and may be carried out online. Elections aim to ensure diversity of gender, geographical spread, organization type (including different sizes and maturity), and level of seniority.

See our draft election process for iPres (pending: nominating committee suggestions) and add your comments

Transparency


iPres is transparent in its governance and organizing activities, including but not limited to: governance papers; engagement around selection of hosts; communications and opportunities for community input.

This webpage is a hub for open and transparent communications where you will be able to find developmental documents relating to iPres governance and other documentation in support of active community feedback.

Regular communications for those interested in staying up to date with iWG news and developments are sent to the email listserv DIGITAL-PRESERVATION-IPRES@JISCMAIL.AC.UK, you can subscribe to this list here

Meetings


The iPres governance group will meet annually and as needed throughout the rest of the year with shared agendas and support for online open agenda items, providing reports and updates.

COMING SOON: Agenda for the next iPres STG meeting and past documentation

Conference Hosting


After 2023, the criteria for location selection will be as follows: a. Geographic diversity (expanded to include Africa and South America) b. Political climate in host country (particularly in relation to issues of discrimination) c. Accessibility (with regards to ease of travel and physical access to the spaces) d. Appropriateness of facilities

iPres community members will be invited to share their feedback about future hosts.

Revisit the call for hosts for iPres Conferences in 2024, 2025, 2026

Access


iPres supports streaming for as many conference sessions or events as possible to enable access for those members of the community who may not be able to attend in person. At a minimum this will include streaming of keynote and other plenary presentations, as well as recording and share recordings for all/most sessions with online collaborative notes.

All future iPres conferences and other events will include accessible and supported virtual options.

COMING SOON: Draft guidelines for streaming and other virtual conference options

Conference Program


iPres is taking steps to increase participation from underrepresented groups and countries, and going forward the conference program should include research, innovation, and established and emerging practice as well as time for community discussions and ad hoc programming.

COMING SOON: Draft guidelines for diverse and balanced conference programs

Proceedings


iPres proceedings represent all sessions and content shared at the conference, including full conference proceedings, recordings, and community notetaking.

COMING SOON: Draft guidelines for sharing full conference proceedings

Future of iPres


The iWG will continue to address the recommendations presented as part of the community feedback sought in 2019. If you would like to join the iWG please contact: Digital-preservation-ipres@jiscmail.ac.uk