Digital preservation risks: Difference between revisions

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#* Decide how comprehensive you want your risk assessment to be: will you include general risks to your organisation, or limit your assessment to your digital collections?  
#* Decide how comprehensive you want your risk assessment to be: will you include general risks to your organisation, or limit your assessment to your digital collections?  
# Use risk assessment methodologies to inform or shape your assessment, and to help identify risks.
# Use risk assessment methodologies to inform or shape your assessment, and to help identify risks.
#* Existing digital preservation methodologies will help you to identify risks.
#* DRAMBORA (Digital Repository Audit Method Based on Risk Assessment) is a complete toolkit for a digital repository audit, which includes a list of over 80 examples of potential risks to digital repositories.
#* DRAMBORA (Digital Repository Audit Method Based on Risk Assessment) is a complete toolkit for a digital repository audit, which includes a list of over 80 examples of potential risks to digital repositories.
#* The SPOT (Simple Property-Oriented Threat) model aims to provide a simple model for risk assessment, focused on safeguarding against threats to six essential properties of digital objects.
#* The SPOT (Simple Property-Oriented Threat) model aims to provide a simple model for risk assessment, focused on safeguarding against threats to six essential properties of digital objects.

Revision as of 12:38, 31 July 2013

This section provides guidance on how to conduct a risk assessment for your digital collections. It also includes suggestions about how best to communicate the results of your risk assessment in order to support your digital preservation business case.

Process

This is the process that a practitioner should follow to build this section of the business case. This should be a numbered list!

  1. Define the focus and scope of your risk assessment.
    • The focus of your risk assessment will depend on the purpose of your business case: are you making a case for new staff, a new system, or a new service?
    • Decide how comprehensive you want your risk assessment to be: will you include general risks to your organisation, or limit your assessment to your digital collections?
  2. Use risk assessment methodologies to inform or shape your assessment, and to help identify risks.
    • DRAMBORA (Digital Repository Audit Method Based on Risk Assessment) is a complete toolkit for a digital repository audit, which includes a list of over 80 examples of potential risks to digital repositories.
    • The SPOT (Simple Property-Oriented Threat) model aims to provide a simple model for risk assessment, focused on safeguarding against threats to six essential properties of digital objects.
  3. Decide how best to describe and conceptualise risks.
  4.  Categorise and prioritise risks.
  5.  Decide how best to present your risks to support your business case.

Content

This should describe the contents or structure of the business case, resulting from following the Process above.

Scenarios

Thoughts on how to adapt the content of this section to particular scenarios that the business case is focused on.

Communications

Notes relevant to tailoring this section to the appropriate audience and communicating the the business case to that audience

Resources

These are external resources of relevance to this section. Links can be incorporated into the text above if that is more useful.

How do you describe risk?

Relationship between risks, costs, drivers

Risk areas to think about:

Use the DRAMBORA (http://www.repositoryaudit.eu/about/) classification:

  • Physical environment
  • Personnel, Management and Admin procedures
  • Operations & Service Delivery
  • Hardware, Software of Communications Equipment and Facilities

Cross reference with the SPOT (http://www.dlib.org/dlib/september12/vermaaten/09vermaaten.print.html) model:

  • availability (long-term use...)
  • identity (referencibility...)
  • persistence
  • renderability (use and retain sig. char.)
  • understandability (interpretation of content)
  • authenticity (digital bit or rendered form is what it is supposed to be)
  • security

How do you prioritise risk?

Using a risk assessment to inform the business case

Scoring risks

Scenarios

  • Risks to consider/prioritise in a business case for a repository system
  • Risks to consider/prioritise in a business case for new DP staff
  • Risks to consider/prioritise in a business case for a digital preservation service

The following are all examples that could factor into any of the above sections...

CURATION

  • responsibility (who is actually responsible)
  • rights and licensing, use/re-use
  • IP
  • sensitivity (access control)
  • who adds value

ORGANISATION

  • capability and skills (skills gap)
  • succession planning
  • MANDATE (local, institutional, national, international)
  • usability
  • marketing/surfacing/relevance
  • value of asset, reputation of asset
  • accruing value, impact, re-use, evidence
  • measuring and metrics
  • understand the long-term vision if the data is view over a long/short-term
  • managing expectations of use
  • value of materials against strategy
  • what happens when the organization no longer values the collection?
  • flow of resources to keep activity going (sustainability)
  • respond to external factors
  • institutional sustainability
  • organization maturity (are they ready to care for these assets)
  • risk profiles (are they similar to physical or organization structure) are we making assumptions?

Communications