Digital Preservation Business Case Toolkit

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  • when to include:
    • Is this the right time to be writing a business case? Does it fulfil a need that the organisation has?
    • Can link to maturity assessement tools and approaches (e.g. AIDA).
    • long term vision/approach
    • short term components - staff, storage, etc
  • who to include:
    • Who is writing the business case and for whom they are writing it.
    • And who else in the organisation may need to be involved who isn't engaged at the moment (e.g. financial officers who may need to place preservation as a budget line within the organisation)
    • also, the who are the community/stakeholders for which the preservation will be done. Spell out that the material should be considered as digital assets, and assets have value and that value is realised over time by means of preservation/curation. Value must accrue to some stakeholders and this is a process of describing and identifying the supply and demand issues. Who is supplying the assets (and providing the curation service) and who is demanding value from the assets - the users, consumers.
    • type of organisation - business objectives, documentation,scale & maturity
  • What have you got and what do you need?
    • Assess your digital collections
    • Identify risks and challenges
    • Identify solutions
  • Institutional readiness
  • Understand context