Difference between revisions of "Costs"

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==Process==
==Process==
''This is the process that a practitioner should follow to build this section of the business case. This should be a numbered list!''
  What do you need to think about in order to model costs as part of the business plan.  Factors such as internal vs. external
  What do you need to think about in order to model costs as part of the business plan.  Factors such as internal vs. external
  1.  What are your business requirements for digital preservation? (short-term, long-term, mandate, legal???) and factor this into the costs
  1.  What are your business requirements for digital preservation? (short-term, long-term, mandate, legal???) and factor this into the costs
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==Content==
==Content==
''This should describe the contents or structure of the business case, resulting from following the Process above''
How do you start determining costs?
How do you start determining costs?


==Scenarios==
==Scenarios==
'''Scenario 1: HE institution business case for a new repository system'''
  1. Determine/estimate costs for infrastructure:
  1. Determine/estimate costs for infrastructure:
  2. Determine/estimate costs for training
  2. Determine/estimate costs for training
  3. Determine/estimate costs for staffing
  3. Determine/estimate costs for staffing
  4. Recurrent costs
  4. Recurrent costs
'''Scenario 2: Local archive business case for a digital preservation officer'''
'''Scenario 3: Large CH institution moving to third pary service provider'''


==Communications==
==Communications==
''Notes relevant to tailoring this section to the appropriate audience and communicating the the business case to that audience''
As relevant for all aspects of the business case
As relevant for all aspects of the business case


==Resources==
==Resources==
''These are external resources of relevance to this section. Links can be incorporated into the text above if that is more useful''
Minnesota Historical Society cost modeling.  http://www.mnhs.org/preserve/records/legislativerecords/carol/costmodels.htm
Minnesota Historical Society cost modeling.  http://www.mnhs.org/preserve/records/legislativerecords/carol/costmodels.htm
Minnesota Historical Society.  Digital Preservation Case Study Information. http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf
Minnesota Historical Society.  Digital Preservation Case Study Information. http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf

Revision as of 15:55, 31 July 2013

Process

This is the process that a practitioner should follow to build this section of the business case. This should be a numbered list!

What do you need to think about in order to model costs as part of the business plan.  Factors such as internal vs. external
1.  What are your business requirements for digital preservation? (short-term, long-term, mandate, legal???) and factor this into the costs
2.  What is the scale of the programme you are proposing?  (Is it a project, phased, or full blown program???)
3.  Files types (assets)(what part of the collection or collections are you proposing to preserve)
4.  What is the current environment?  Do you have internal capacity? appetite?
5.  What type of system and processes are you proposing (external system (with minimal on-site support or in-house development)
6.  Identify potential sources of funding (internal, external, core, project)
7.  Staffing  (Current capacity, can you move staff, how agile is the organization to move people around?)
8.  Training, Immediate and Continuous (skills and skills gap) (what is your current state?  Do you need to skill up quickly or keep people in-the-loop)

Content

This should describe the contents or structure of the business case, resulting from following the Process above How do you start determining costs?

Scenarios

Scenario 1: HE institution business case for a new repository system

1. Determine/estimate costs for infrastructure:
2. Determine/estimate costs for training
3. Determine/estimate costs for staffing
4. Recurrent costs

Scenario 2: Local archive business case for a digital preservation officer Scenario 3: Large CH institution moving to third pary service provider

Communications

Notes relevant to tailoring this section to the appropriate audience and communicating the the business case to that audience As relevant for all aspects of the business case

Resources

These are external resources of relevance to this section. Links can be incorporated into the text above if that is more useful Minnesota Historical Society cost modeling. http://www.mnhs.org/preserve/records/legislativerecords/carol/costmodels.htm Minnesota Historical Society. Digital Preservation Case Study Information. http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf