Difference between revisions of "Benefits"

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==Processes==
==Processes==


1. Scenario fit - some of this comes from the "WHO"
1. Scenario fit - some of this comes from the "WHO" or "DESCRIBE WHAT YOU WANT TO DO"
* You should already understand who this is for, ie who benefits, and their requirements
* This will determine the kinds of benefits that will be relevant
* This will determine the kinds of benefits that will be relevant


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* Departmental service plan and performance indicators
* Departmental service plan and performance indicators
* Other departmental policies (e.g. records management policy, procurement policy, etc.)
* Other departmental policies (e.g. records management policy, procurement policy, etc.)
Check how old they are and see if they are relevant.
Check how old they are and see if they are relevant.
* aim: linking low-level objectives with high-level returns (eg preserve this CD, vs make someone's life better)
* your aim over time may be to influence the update of those documents to include digital preservation
Ask whether you think DP is timely?
Ask whether you think DP is timely?
* This is about need (which should come from the WHO) and readiness (which should be institutional readiness)


AIM: linking low-level objectives with high-level returns (eg preserve this CD, vs make someone's life better)
CAUTION: some of these links may not always be explicit, you may waste time building links that are not relevant
LONGER-TERM AIM: to influence these documents?


3. Understand your audiences
3. Understand your audiences

Revision as of 11:07, 31 July 2013

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List of benefits by category

Economic

  • Return on investment

Educational

  • Access
  • Re-use, Re-purpose
  • Opportunity for funding bids
  • Outreach


Organisational

  • Compliance (retention)
  • Reputation
  • Efficiency

Processes

1. Scenario fit - some of this comes from the "WHO" or "DESCRIBE WHAT YOU WANT TO DO"

  • You should already understand who this is for, ie who benefits, and their requirements
  • This will determine the kinds of benefits that will be relevant

2. Gather relevant institutional documents, such as:

  • Institutional strategic plan - mission statements, strategic objectives (e.g. research/teaching)
  • Departmental service plan and performance indicators
  • Other departmental policies (e.g. records management policy, procurement policy, etc.)

Check how old they are and see if they are relevant.

  • aim: linking low-level objectives with high-level returns (eg preserve this CD, vs make someone's life better)
  • your aim over time may be to influence the update of those documents to include digital preservation

Ask whether you think DP is timely?

  • This is about need (which should come from the WHO) and readiness (which should be institutional readiness)


3. Understand your audiences

  • Different benefits will appeal to different decision makers
  • Different people will talk different languages
  • Different departments will have different objectives that you need to align with

3. Carry out an environment scan such as:

  • Case studies of success and failure
  • Benchmark against comparators
  • Identify significant legislation / regulation

Check whether these are helpful Ask whether you think the mood is right?

4. Look up N Beagrie's Benefits Toolkit and use this.

  • consider the results before you present them
  • find an opportunity to present them in terms your organization will understand.

Resources

[Neil Beagrie's Keeping Research Data Safe Benefits Framework| http://www.beagrie.com/KRDS_BenefitsFramework_Guidev3_July%202011.pdf]

[Neil Beagrie's Keeping Research Data Safe benefits toolkit - introduction| http://www.beagrie.com/KRDS_Factsheet_0711.pdf]

[Blue Ribbon Task Force| http://brtf.sdsc.edu/]

[APARSEN survey of Digital Preservation thinking in European Research Libraries| http://www.alliancepermanentaccess.org/wp-content/uploads/downloads/2013/03/APARSEN-REP-D36_1-01-1_0.pdf] see chapter 3

[ESpida Framework - balanced scorecard on digital preservation| http://www.gla.ac.uk/services/library/espida/]

Measuring the Impact of Digital Resources, Tanner http://www.kdcs.kcl.ac.uk/fileadmin/documents/pubs/BalancedValueImpactModel_SimonTanner_October2012.pdf

McKinsey Article on the value of data: 'The need for growth and competitiveness will force companies to build strong digital capabilities. Viewing them as assets rather than additional areas of spending requires a new set of management and financial lenses. Embracing them is a major shift—but one worth making for companies striving to master a still-evolving landscape.' [1]

Benefits Funnel, Grindley http://www.slideshare.net/neilgrindley/digital-preservation-costs-versus-benepasig-dublin-oct-2012-dp-costs-final2 (slide 10)

Communications

The benefits section of the business case should ...