3 OAIS RESPONSIBILITIES: Difference between revisions

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Subsection 3.1 identifies the minimum responsibilities that shall be discharged by an OAIS. Subsection 3.2 gives some examples of mechanisms to discharge these responsibilities, although not all of these will be applicable to all OAISes, and 1.5 provides references to some relevant standards.
Subsection 3.1 identifies the minimum responsibilities that shall be discharged by an OAIS. Subsection 3.2 gives some examples of mechanisms to discharge these responsibilities, although not all of these will be applicable to all OAISes, and 1.5 provides references to some relevant standards.


**[[3.1 MANDATORY RESPONSIBILITIES]] (3-1)
**[[3.2 EXAMPLE MECHANISMS FOR DISCHARGING RESPONSIBILITIES]] (3-1)
***[[3.2.1 NEGOTIATES FOR AND ACCEPTS INFORMATION]]
***[[3.2.2 OBTAINS SUFFICIENT CONTROL FOR PRESERVATION]]
***[[3.2.3 DETERMINES DESIGNATED COMMUNITY]]
***[[3.2.4 ENSURES INFORMATION IS INDEPENDENTLY UNDERSTANDABLE]]
***[[3.2.5 FOLLOWS ESTABLISHED PRESERVATION POLICIES AND PROCEDURES]]
***[[3.2.6 MAKES THE INFORMATION AVAILABLE]]


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== 3.1 MANDATORY RESPONSIBILITIES ==
{{:OAISfooter}}
 
 
This subsection establishes mandatory responsibilities that an organization must discharge in order to operate an OAIS Archive.
 
The OAIS shall:
 
– Negotiate for and accept appropriate information from information Producers.
 
– Obtain sufficient control of the information provided to the level needed to ensure
Long Term Preservation.
 
– Determine, either by itself or in conjunction with other parties, which communities should become the Designated Community and, therefore, should be able to understand the information provided, thereby defining its Knowledge Base.
 
– Ensure that the information to be preserved is '''Independently Understandable''' to the Designated Community. In particular, the Designated Community should be able to understand the information without needing special resources such as the assistance of the experts who produced the information.
 
– Follow documented policies and procedures which ensure that the information is preserved against all reasonable contingencies, including the demise of the Archive, ensuring that it is never deleted unless allowed as part of an approved strategy. There should be no ad-hoc deletions.
 
– Make the preserved information available to the Designated Community and enable the information to be disseminated as copies of, or as traceable to, the original submitted Data Objects with evidence supporting its Authenticity.
 
 
 
== 3.2 EXAMPLE MECHANISMS FOR DISCHARGING RESPONSIBILITIES ==
 
 
This subsection provides example mechanisms for discharging the responsibilities of 3.1. Not all of these mechanisms will be applicable to all OAISes.
3.2.1 NEGOTIATES FOR AND ACCEPTS INFORMATION
 
An organization operating an OAIS should have established some criteria that aid in determining the types of information that it is willing to, or it is required to, accept. These criteria may include, among others, subject matter, information source, degree of uniqueness or originality, and the nature of the techniques used to represent the information (e.g., physical media, digital media, format). The information may, in general, be submitted using a wide variety of common and not-so-common forms, such as books, documents, maps, data sets, and physical objects using a variety of communication paths including networks, mail, and special delivery.
 
The OAIS should negotiate with the Producer to ensure it acquires appropriate Content Information and associated PDI for its mission and the Designated Community. Considerable iteration may be required to agree on the right information to be submitted, and to get it into forms acceptable to the OAIS. For example, this may include digitizing audio or video material, or scanning text.
 
Negotiation can embrace a range of possible actions, and may sometimes be a null step. It may be carried out for each SIP, for each Producer, or for a class of Producers. It may involve extensive human contact or machine-machine negotiations, such as that which takes place between a web crawler and a web server when deciding what, if any, content the server will permit the crawler to have (the former acting as a Producer, the latter as an OAIS).
 
The OAIS should extract, or otherwise obtain, sufficient Descriptive Information to assist the Designated Community in finding the Content Information of interest. It also should ensure that the information meets all OAIS internal standards.
 
== 3.2.2 OBTAINS SUFFICIENT CONTROL FOR PRESERVATION ==
 
It is important for the OAIS to recognize the separation that can exist between physical ownership or possession of Content Information and ownership of intellectual property rights in this information. If it has created the information and is the legal owner of the Content Information, the OAIS already has the independence to do what is required to preserve the information and make it available. When acquiring the Content Information from any other producer or entity, the OAIS should ensure that there is a legally valid transfer agreement that either transfers intellectual property rights to the OAIS, or clearly specifies the rights granted to the OAIS and any limitations imposed by the rightsholder(s). The OAIS should ensure that its subsequent actions to preserve the information and make it available conform with these rights and limitations. When the OAIS does not acquire the intellectual property rights, the agreement should specify what involvement the rightsholder(s) will have in preservation, management or release of the information. In most cases, it will be preferable for the OAIS to negotiate an agreement that specifies the rightsholder(s) requirements and authorizes the OAIS to act in accordance with those requirements without active involvement of the rightsholder(s) in individual cases.
 
The OAIS must assume sufficient control over the Content Information and Preservation Description Information so that it is able to preserve it for the Long Term. There is no issue with the AIP’s Packaging Information because, by definition, this is under internal OAIS control. The problems of assuming sufficient control of the Content Information and Preservation Description Information, when they are largely digital, are addressed in three related categories, as follows:
 
– copyright implications, intellectual property and other legal restrictions on use;
 
– authority to modify Representation Information;
 
– agreements with external organizations.
 
'''Copyright implications, intellectual property and other legal restrictions on use''': An Archive will honor all applicable legal restrictions. These issues occur when the OAIS acts as a custodian. An OAIS should understand the intellectual property rights concepts, such as copyrights and any other applicable laws prior to accepting copyrighted materials into the OAIS. It can establish guidelines for ingestion of information and rules for dissemination and duplication of the information when necessary. It is beyond the scope of this document to provide details of national and international copyright laws.
 
'''Authority to modify Content Information''': Although the Fixity Information within the Preservation Description Information of an AIP ensures that the Content Information-related bits have not been altered, there will come a time when Content Information bits are not in a form that is convenient for the Consumers from the Designated Community. The Content Information bits may be fully documented in available hardcopy forms, so technically the information has not been lost, but practically the information has become inaccessible. The OAIS needs the authority to migrate the Content Information to new representation forms. If it is acting as a custodian, it may need to seek additional permission to make such changes. If the information is copyrighted, the OAIS should already have negotiated permission to make the changes needed to meet preservation objectives. It may employ subject matter experts, from outside the OAIS, to help ensure that information is not lost. Ideally, when this situation arises, both the original AIPs (fully described) and new AIPs will be retained. Digital Migration issues are addressed more fully in 5.1
 
'''Agreements with external organizations''': An OAIS may establish a variety of agreements with other organizations to assist in its preservation objectives. For example, it may establish an agreement with another OAIS so that it does not have to preserve all the common Representation Information objects related to its Content Information objects. Agreements with other organizations should be monitored to be sure they are being followed and remain useful.

Latest revision as of 11:49, 5 October 2015

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Subsection 3.1 identifies the minimum responsibilities that shall be discharged by an OAIS. Subsection 3.2 gives some examples of mechanisms to discharge these responsibilities, although not all of these will be applicable to all OAISes, and 1.5 provides references to some relevant standards.

--Please retain original text above for reference. Propose amendments or additions below this line or respond using the Discussion tab above--


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Community Forum | OAIS Community | OAIS Structure | OAIS Blog Posts | Active Topics and News

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