http://wiki.dpconline.org/api.php?action=feedcontributions&user=PWheatley&feedformat=atomwiki.dpconline.org - User contributions [en-gb]2024-03-29T15:26:11ZUser contributionsMediaWiki 1.39.3http://wiki.dpconline.org/index.php?title=Lovebytes_case_study&diff=1713Lovebytes case study2013-11-28T19:16:38Z<p>PWheatley: /* Results */</p>
<hr />
<div>__NOTOC__<br />
[[File:Format film.png|right|Lovebytes case study]]<br />
==Introduction==<br />
<br />
Lovebytes is a digital arts organisation which was established in 1994 to explore the cultural and creative impact of new technology. Over the past 19 years, we have amassed a collection of digital media, which represent a rich historical record of emerging digital culture through our activities in the field of digital art.<br />
<br />
In June 2013 Lovebytes was awarded funding from SPRUCE enabling us to develop a Business Case for the Lovebytes Media Archive, which will be used as a foundation for applications for public and private funding, and will be tailored to suit specific funding application requirements. <br />
<br />
This Business Case identifies recommendations for capturing, cataloguing and preserving our assets and making them accessible for the benefit of current and future generations.<br />
<br />
==Key Recommendations Identified in the Business Case==<br />
<br />
* Source Funding <br />
** Develop a budget and research potential sources of funding for the project. <br />
<br />
* Identify partners <br />
** Identify an institutional partner, who can preserve and sustain the archive in perpetuity. <br />
<br />
* Preserve the assets<br />
** Undertake a full audit of all the assets, assess the level of risk, implement a backup and catalogue<br />
<br />
* Intellectual Property searches and clarification<br />
** Assess existing copyright agreements and gain clearance as required<br />
<br />
* Implement the Lovebytes Media Archive Project<br />
** Devise a user friendly, accessible web based structure <br />
<br />
* Research the potential for public launch and related events<br />
<br />
* Key resources <br />
** Identify time, funds and resources required to initiate the preservation.<br />
<br />
==Results==<br />
<br />
* [http://www.openplanetsfoundation.org/blogs/2013-11-28-spruce-project-award-lovebytes-media-archive-project Blog post summary of the case study]<br />
* [http://wiki.dpconline.org/images/3/3f/LOVEBYTES_MEDIA_ARCHIVE_BUSINESS_CASE.pdf Lovebytes Media Archive Business Case]<br />
* [http://wiki.opf-labs.org/download/attachments/30998628/LBMA+SPRUCE+report+ed+copy.rtf Lovebytes Digital Preservation Report]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Additional_resources&diff=1712Additional resources2013-11-26T17:15:36Z<p>PWheatley: </p>
<hr />
<div>__NOTOC__<br />
[[File:Resources.png|right|550px|Other guides...]]<br />
Other business case guides and a set of resources that may be useful in augmenting or communicating a business case.<br />
<br />
''Use this to get another take on how to write a business case or to explain concepts and bolster your arguments.''<br />
<br />
====Other business case guides====<br />
*[http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf Developing a Business Case for Digital Preservation (Minnesota Historical Society)]<br />
*[http://preservica.com/resource/securing-funding-corporate-digital-centre/ Securing funding for a Corporate Digital Archive - Tessella Webinar]<br />
* [http://www.knowledge-exchange.info/Admin/Public/DWSDownload.aspx?File=%2fFiles%2fFiler%2fdownloads%2fPrimary+Research+Data%2fMetrics+paper%2fValue_of_Research_Data.pdf Building a Business Case (Exploiting Activity Data in the Academic Environment) (JISC)]<br />
<br />
====Demonstrating impact and value====<br />
*[http://www.ctg.albany.edu/publications/guides/smartit2/smartit2.pdf Making Smart IT Choices: Understanding Value and Risk in Government IT Investments (Center for Technology in Government)]<br />
* [http://simon-tanner.blogspot.co.uk/2012/10/the-balanced-value-impact-model.html Balanced Value Impact Model] and * [http://simon-tanner.blogspot.co.uk/2012/03/new-approach-to-measuring-impact-for.html Assessing the impact of digitised collections]<br />
* [http://microsites.oii.ox.ac.uk/tidsr/ Toolkit for the Impact of Digitised Scholarly Resources (TIDSR)]<br />
*[http://go.preservica.com/resource/digital-value-at-risk-dvar-calculator/ Digital Value at Risk Calculator] (accompanies commercial Preservica solution, but is free to use if registered)<br />
* [http://www.publicengagement.ac.uk/about/impact-analysis JISC Impact Analysis]<br />
* [http://www.jiscinfonet.ac.uk/records-management/measuring-impact/impact-calculator/index_html JISC Records and Information Management Impact Calculator],&nbsp;[https://docs.google.com/document/d/1wAr6N-f_3IXsyhEHJ2jFZx7S0gYTYd1LZQrw0BdKMt4/edit?pli=1 3E’s Benefits Matrix (with examples)], [http://emergingpractices.jiscinvolve.org/wp/impact-calculator-webinar/ Impact Calculator Webinar]<br />
* [http://www.knowledge-exchange.info/Admin/Public/DWSDownload.aspx?File=%2fFiles%2fFiler%2fdownloads%2fPrimary+Research+Data%2fMetrics+paper%2fValue_of_Research_Data.pdf The Value of Research Data Metrics for datasets from a cultural and technical point of view]<br />
* [http://www.nerc.ac.uk/research/sites/data/documents/data-value-checklist.pdf NERC Data Value Checklist]<br />
<br />
==== Funding links ====<br />
<br />
* [http://blog.nationalarchives.gov.uk/blog/finding-funding/ Finding funding - National Archives UK blog]<br />
* [http://www.sr.ithaka.org/blog-individual/bring-us-your-revenue-models Bring us your revenue models]<br />
<br />
==== Articulating the problem ====<br />
<br />
* [http://www.flickr.com/groups/2121762@N23/pool/ The Atlas of Digital Damages]<br />
**A crowd sourced collection of images that illustrate digital preservation concepts such as bit rot<br />
**Note: login to Flickr to see the full set of images<br />
* [http://pinboard.in/u:dsalo/t:horrorstories dsalo's digital horror stories]<br />
* [http://www.informationisbeautiful.net/visualizations/worlds-biggest-data-breaches-hacks/ Largest Data Breaches]<br />
<br />
==== Other ====<br />
<br />
* [http://sca.jiscinvolve.org/wp/files/2013/01/Sustaining-our-digital-future-FINAL-31.pdf Sustaining our Digital Future] and [http://chaucergirlinaber.tumblr.com/post/43492068173/sustaining-our-digital-future-the-national-library-of blog post from NLW]<br />
* [http://www.jisc.ac.uk/blog/sustain/ How to feed, nourish and sustain your digital resources]<br />
* [https://toolstechniques.pbworks.com/w/page/44367805/Measurement%20tools JISC Infonet Measurement Tools]<br />
* Stack Exchange question: [http://web.archive.org/web/20130605143741/http://libraries.stackexchange.com/questions/943/what-has-been-found-to-be-the-most-effective-alternate-term-for-digital-preserv What has been found to be the most effective alternate term for “digital preservation” when communicating beyond the library and archives community?]<br />
* [http://www.dcc.ac.uk/blog/sweet-smell-sustainability-jisc-mrd-projects-make-business-case JISCmrd projects moving towards sustainability]<br />
* Skills - [http://www.digcurv.gla.ac.uk/ DigCurve]<br />
* [http://www.create.ac.uk/context/ Contextualising New Business Models (CREATe)]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Additional_resources&diff=1711Additional resources2013-11-26T17:12:01Z<p>PWheatley: </p>
<hr />
<div>__NOTOC__<br />
[[File:Resources.png|right|550px|Other guides...]]<br />
Other business case guides and a set of resources that may be useful in augmenting or communicating a business case.<br />
<br />
''Use this to get another take on how to write a business case or to explain concepts and bolster your arguments.''<br />
<br />
====Other business case guides====<br />
*[http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf Developing a Business Case for Digital Preservation (Minnesota Historical Society)]<br />
*[http://preservica.com/resource/securing-funding-corporate-digital-centre/ Securing funding for a Corporate Digital Archive - Tessella Webinar]<br />
* [http://www.knowledge-exchange.info/Admin/Public/DWSDownload.aspx?File=%2fFiles%2fFiler%2fdownloads%2fPrimary+Research+Data%2fMetrics+paper%2fValue_of_Research_Data.pdf Building a Business Case (Exploiting Activity Data in the Academic Environment) (JISC)]<br />
<br />
====Demonstrating impact and value====<br />
*[http://www.ctg.albany.edu/publications/guides/smartit2/smartit2.pdf Making Smart IT Choices: Understanding Value and Risk in Government IT Investments (Center for Technology in Government)]<br />
* [http://simon-tanner.blogspot.co.uk/2012/10/the-balanced-value-impact-model.html Balanced Value Impact Model]<br />
* [http://microsites.oii.ox.ac.uk/tidsr/ Toolkit for the Impact of Digitised Scholarly Resources (TIDSR)]<br />
*[http://go.preservica.com/resource/digital-value-at-risk-dvar-calculator/ Digital Value at Risk Calculator] (accompanies commercial Preservica solution, but is free to use if registered)<br />
<br />
==== Funding links ====<br />
<br />
* [http://blog.nationalarchives.gov.uk/blog/finding-funding/ Finding funding - National Archives UK blog]<br />
* [http://www.sr.ithaka.org/blog-individual/bring-us-your-revenue-models Bring us your revenue models]<br />
<br />
==== Articulating the problem ====<br />
<br />
* [http://www.flickr.com/groups/2121762@N23/pool/ The Atlas of Digital Damages]<br />
**A crowd sourced collection of images that illustrate digital preservation concepts such as bit rot<br />
**Note: login to Flickr to see the full set of images<br />
* [http://pinboard.in/u:dsalo/t:horrorstories dsalo's digital horror stories]<br />
* [http://www.informationisbeautiful.net/visualizations/worlds-biggest-data-breaches-hacks/ Largest Data Breaches]<br />
<br />
==== Other ====<br />
<br />
* [http://sca.jiscinvolve.org/wp/files/2013/01/Sustaining-our-digital-future-FINAL-31.pdf Sustaining our Digital Future] and [http://chaucergirlinaber.tumblr.com/post/43492068173/sustaining-our-digital-future-the-national-library-of blog post from NLW]<br />
* [http://simon-tanner.blogspot.co.uk/2012/03/new-approach-to-measuring-impact-for.html Assessing the impact of digitised collections]<br />
* [http://www.jisc.ac.uk/blog/sustain/ How to feed, nourish and sustain your digital resources]<br />
* [http://www.publicengagement.ac.uk/about/impact-analysis JISC Impact Analysis]<br />
* [http://www.jiscinfonet.ac.uk/records-management/measuring-impact/impact-calculator/index_html JISC Records and Information Management Impact Calculator],&nbsp;[https://docs.google.com/document/d/1wAr6N-f_3IXsyhEHJ2jFZx7S0gYTYd1LZQrw0BdKMt4/edit?pli=1 3E’s Benefits Matrix (with examples)], [http://emergingpractices.jiscinvolve.org/wp/impact-calculator-webinar/ Impact Calculator Webinar]<br />
* [https://toolstechniques.pbworks.com/w/page/44367805/Measurement%20tools JISC Infonet Measurement Tools]<br />
* Stack Exchange question: [http://web.archive.org/web/20130605143741/http://libraries.stackexchange.com/questions/943/what-has-been-found-to-be-the-most-effective-alternate-term-for-digital-preserv What has been found to be the most effective alternate term for “digital preservation” when communicating beyond the library and archives community?]<br />
* [http://www.dcc.ac.uk/blog/sweet-smell-sustainability-jisc-mrd-projects-make-business-case JISCmrd projects moving towards sustainability]<br />
* [http://www.knowledge-exchange.info/Admin/Public/DWSDownload.aspx?File=%2fFiles%2fFiler%2fdownloads%2fPrimary+Research+Data%2fMetrics+paper%2fValue_of_Research_Data.pdf The Value of Research Data Metrics for datasets from a cultural and technical point of view]<br />
* [http://www.nerc.ac.uk/research/sites/data/documents/data-value-checklist.pdf NERC Data Value Checklist]<br />
* Skills - [http://www.digcurv.gla.ac.uk/ DigCurve]<br />
* [http://www.create.ac.uk/context/ Contextualising New Business Models (CREATe)]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Additional_resources&diff=1710Additional resources2013-11-26T17:08:24Z<p>PWheatley: </p>
<hr />
<div>__NOTOC__<br />
[[File:Resources.png|right|550px|Other guides...]]<br />
Other business case guides and a set of resources that may be useful in augmenting or communicating a business case.<br />
<br />
''Use this to get another take on how to write a business case or to explain concepts and bolster your arguments.''<br />
<br />
====Other business case guides====<br />
*[http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf Developing a Business Case for Digital Preservation (Minnesota Historical Society)]<br />
*[http://www.ctg.albany.edu/publications/guides/smartit2/smartit2.pdf Making Smart IT Choices: Understanding Value and Risk in Government IT Investments (Center for Technology in Government)]<br />
*[http://preservica.com/resource/securing-funding-corporate-digital-centre/ Securing funding for a Corporate Digital Archive - Tessella Webinar]<br />
* [http://simon-tanner.blogspot.co.uk/2012/10/the-balanced-value-impact-model.html Balanced Value Impact Model]<br />
* [http://microsites.oii.ox.ac.uk/tidsr/ Toolkit for the Impact of Digitised Scholarly Resources (TIDSR)]<br />
* [http://www.knowledge-exchange.info/Admin/Public/DWSDownload.aspx?File=%2fFiles%2fFiler%2fdownloads%2fPrimary+Research+Data%2fMetrics+paper%2fValue_of_Research_Data.pdf Building a Business Case (Exploiting Activity Data in the Academic Environment) (JISC)]<br />
====Additional resources for writing a business case====<br />
*[http://www.flickr.com/groups/2121762@N23/ The Atlas of digital damages]<br />
**A crowd sourced collection of images that illustrate digital preservation concepts such as bit rot<br />
**Note: login to Flickr to see the full set of images<br />
*[http://go.preservica.com/resource/digital-value-at-risk-dvar-calculator/ Digital Value at Risk Calculator] (accompanies commercial Preservica solution, but is free to use if registered)<br />
----<br />
==== Useful Business Case links ====<br />
<br />
<br />
<br />
==== Funding links ====<br />
<br />
* [http://blog.nationalarchives.gov.uk/blog/finding-funding/ Finding funding - National Archives UK blog]<br />
* [http://www.sr.ithaka.org/blog-individual/bring-us-your-revenue-models Bring us your revenue models]<br />
<br />
==== Articulating the problem ====<br />
<br />
* [http://www.flickr.com/groups/2121762@N23/pool/ The Atlas of Digital Damages]<br />
* [http://pinboard.in/u:dsalo/t:horrorstories dsalo's digital horror stories]<br />
* [http://www.informationisbeautiful.net/visualizations/worlds-biggest-data-breaches-hacks/ Largest Data Breaches]<br />
<br />
==== Other ====<br />
<br />
* [http://sca.jiscinvolve.org/wp/files/2013/01/Sustaining-our-digital-future-FINAL-31.pdf Sustaining our Digital Future] and [http://chaucergirlinaber.tumblr.com/post/43492068173/sustaining-our-digital-future-the-national-library-of blog post from NLW]<br />
* [http://simon-tanner.blogspot.co.uk/2012/03/new-approach-to-measuring-impact-for.html Assessing the impact of digitised collections]<br />
* [http://www.jisc.ac.uk/blog/sustain/ How to feed, nourish and sustain your digital resources]<br />
* [http://www.publicengagement.ac.uk/about/impact-analysis JISC Impact Analysis]<br />
* [http://www.jiscinfonet.ac.uk/records-management/measuring-impact/impact-calculator/index_html JISC Records and Information Management Impact Calculator],&nbsp;[https://docs.google.com/document/d/1wAr6N-f_3IXsyhEHJ2jFZx7S0gYTYd1LZQrw0BdKMt4/edit?pli=1 3E’s Benefits Matrix (with examples)], [http://emergingpractices.jiscinvolve.org/wp/impact-calculator-webinar/ Impact Calculator Webinar]<br />
* [https://toolstechniques.pbworks.com/w/page/44367805/Measurement%20tools JISC Infonet Measurement Tools]<br />
* Stack Exchange question: [http://web.archive.org/web/20130605143741/http://libraries.stackexchange.com/questions/943/what-has-been-found-to-be-the-most-effective-alternate-term-for-digital-preserv What has been found to be the most effective alternate term for “digital preservation” when communicating beyond the library and archives community?]<br />
* [http://www.dcc.ac.uk/blog/sweet-smell-sustainability-jisc-mrd-projects-make-business-case JISCmrd projects moving towards sustainability]<br />
* [http://www.knowledge-exchange.info/Admin/Public/DWSDownload.aspx?File=%2fFiles%2fFiler%2fdownloads%2fPrimary+Research+Data%2fMetrics+paper%2fValue_of_Research_Data.pdf The Value of Research Data Metrics for datasets from a cultural and technical point of view]<br />
* [http://www.nerc.ac.uk/research/sites/data/documents/data-value-checklist.pdf NERC Data Value Checklist]<br />
* Skills - [http://www.digcurv.gla.ac.uk/ DigCurve]<br />
* [http://www.create.ac.uk/context/ Contextualising New Business Models (CREATe)]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Additional_resources&diff=1709Additional resources2013-11-26T17:03:11Z<p>PWheatley: </p>
<hr />
<div>__NOTOC__<br />
[[File:Resources.png|right|550px|Other guides...]]<br />
Other business case guides and a set of resources that may be useful in augmenting or communicating a business case.<br />
<br />
''Use this to get another take on how to write a business case or to explain concepts and bolster your arguments.''<br />
<br />
====Other business case guides====<br />
*[http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf Developing a Business Case for Digital Preservation (Minnesota Historical Society)]<br />
*[http://www.ctg.albany.edu/publications/guides/smartit2/smartit2.pdf Making Smart IT Choices: Understanding Value and Risk in Government IT Investments (Center for Technology in Government)]<br />
*[http://preservica.com/resource/securing-funding-corporate-digital-centre/ Securing funding for a Corporate Digital Archive - Tessella Webinar]<br />
<br />
====Additional resources for writing a business case====<br />
*[http://www.flickr.com/groups/2121762@N23/ The Atlas of digital damages]<br />
**A crowd sourced collection of images that illustrate digital preservation concepts such as bit rot<br />
**Note: login to Flickr to see the full set of images<br />
*[http://go.preservica.com/resource/digital-value-at-risk-dvar-calculator/ Digital Value at Risk Calculator] (accompanies commercial Preservica solution, but is free to use if registered)<br />
----<br />
==== Useful Business Case links ====<br />
<br />
* [http://simon-tanner.blogspot.co.uk/2012/10/the-balanced-value-impact-model.html Balanced Value Impact Model]<br />
* [http://microsites.oii.ox.ac.uk/tidsr/ Toolkit for the Impact of Digitised Scholarly Resources (TIDSR)]<br />
* [http://www.knowledge-exchange.info/Admin/Public/DWSDownload.aspx?File=%2fFiles%2fFiler%2fdownloads%2fPrimary+Research+Data%2fMetrics+paper%2fValue_of_Research_Data.pdf Building a Business Case (Exploiting Activity Data in the Academic Environment) (JISC)]<br />
<br />
==== Funding links ====<br />
<br />
* [http://blog.nationalarchives.gov.uk/blog/finding-funding/ Finding funding - National Archives UK blog]<br />
* [http://www.sr.ithaka.org/blog-individual/bring-us-your-revenue-models Bring us your revenue models]<br />
<br />
==== Articulating the problem ====<br />
<br />
* [http://www.flickr.com/groups/2121762@N23/pool/ The Atlas of Digital Damages]<br />
* [http://pinboard.in/u:dsalo/t:horrorstories dsalo's digital horror stories]<br />
* [http://www.informationisbeautiful.net/visualizations/worlds-biggest-data-breaches-hacks/ Largest Data Breaches]<br />
<br />
==== Other ====<br />
<br />
* [http://sca.jiscinvolve.org/wp/files/2013/01/Sustaining-our-digital-future-FINAL-31.pdf Sustaining our Digital Future] and [http://chaucergirlinaber.tumblr.com/post/43492068173/sustaining-our-digital-future-the-national-library-of blog post from NLW]<br />
* [http://simon-tanner.blogspot.co.uk/2012/03/new-approach-to-measuring-impact-for.html Assessing the impact of digitised collections]<br />
* [http://www.jisc.ac.uk/blog/sustain/ How to feed, nourish and sustain your digital resources]<br />
* [http://www.publicengagement.ac.uk/about/impact-analysis JISC Impact Analysis]<br />
* [http://www.jiscinfonet.ac.uk/records-management/measuring-impact/impact-calculator/index_html JISC Records and Information Management Impact Calculator],&nbsp;[https://docs.google.com/document/d/1wAr6N-f_3IXsyhEHJ2jFZx7S0gYTYd1LZQrw0BdKMt4/edit?pli=1 3E’s Benefits Matrix (with examples)], [http://emergingpractices.jiscinvolve.org/wp/impact-calculator-webinar/ Impact Calculator Webinar]<br />
* [https://toolstechniques.pbworks.com/w/page/44367805/Measurement%20tools JISC Infonet Measurement Tools]<br />
* Stack Exchange question: [http://web.archive.org/web/20130605143741/http://libraries.stackexchange.com/questions/943/what-has-been-found-to-be-the-most-effective-alternate-term-for-digital-preserv What has been found to be the most effective alternate term for “digital preservation” when communicating beyond the library and archives community?]<br />
* [http://www.dcc.ac.uk/blog/sweet-smell-sustainability-jisc-mrd-projects-make-business-case JISCmrd projects moving towards sustainability]<br />
* [http://www.knowledge-exchange.info/Admin/Public/DWSDownload.aspx?File=%2fFiles%2fFiler%2fdownloads%2fPrimary+Research+Data%2fMetrics+paper%2fValue_of_Research_Data.pdf The Value of Research Data Metrics for datasets from a cultural and technical point of view]<br />
* [http://www.nerc.ac.uk/research/sites/data/documents/data-value-checklist.pdf NERC Data Value Checklist]<br />
* Skills - [http://www.digcurv.gla.ac.uk/ DigCurve]<br />
* [http://www.create.ac.uk/context/ Contextualising New Business Models (CREATe)]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Additional_resources&diff=1708Additional resources2013-11-15T14:48:48Z<p>PWheatley: /* Other business case guides */</p>
<hr />
<div>__NOTOC__<br />
[[File:Resources.png|right|550px|Other guides...]]<br />
Other business case guides and a set of resources that may be useful in augmenting or communicating a business case.<br />
<br />
''Use this to get another take on how to write a business case or to explain concepts and bolster your arguments.''<br />
<br />
====Other business case guides====<br />
*[http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf Developing a Business Case for Digital Preservation (Minnesota Historical Society)]<br />
*[http://www.ctg.albany.edu/publications/guides/smartit2/smartit2.pdf Making Smart IT Choices: Understanding Value and Risk in Government IT Investments (Center for Technology in Government)]<br />
*[http://preservica.com/resource/securing-funding-corporate-digital-centre/ Securing funding for a Corporate Digital Archive - Tessella Webinar]<br />
<br />
====Additional resources for writing a business case====<br />
*[http://www.flickr.com/groups/2121762@N23/ The Atlas of digital damages]<br />
**A crowd sourced collection of images that illustrate digital preservation concepts such as bit rot<br />
**Note: login to Flickr to see the full set of images<br />
*[http://go.preservica.com/resource/digital-value-at-risk-dvar-calculator/ Digital Value at Risk Calculator] (accompanies commercial Preservica solution, but is free to use if registered)<br />
----<br />
<br />
*[[Guidance pages for common practitioner challenges (as encountered in SPRUCE Mashups)]]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Lovebytes_case_study&diff=1707Lovebytes case study2013-11-15T14:18:51Z<p>PWheatley: /* Introduction */</p>
<hr />
<div>__NOTOC__<br />
[[File:Format film.png|right|Lovebytes case study]]<br />
==Introduction==<br />
<br />
Lovebytes is a digital arts organisation which was established in 1994 to explore the cultural and creative impact of new technology. Over the past 19 years, we have amassed a collection of digital media, which represent a rich historical record of emerging digital culture through our activities in the field of digital art.<br />
<br />
In June 2013 Lovebytes was awarded funding from SPRUCE enabling us to develop a Business Case for the Lovebytes Media Archive, which will be used as a foundation for applications for public and private funding, and will be tailored to suit specific funding application requirements. <br />
<br />
This Business Case identifies recommendations for capturing, cataloguing and preserving our assets and making them accessible for the benefit of current and future generations.<br />
<br />
==Key Recommendations Identified in the Business Case==<br />
<br />
* Source Funding <br />
** Develop a budget and research potential sources of funding for the project. <br />
<br />
* Identify partners <br />
** Identify an institutional partner, who can preserve and sustain the archive in perpetuity. <br />
<br />
* Preserve the assets<br />
** Undertake a full audit of all the assets, assess the level of risk, implement a backup and catalogue<br />
<br />
* Intellectual Property searches and clarification<br />
** Assess existing copyright agreements and gain clearance as required<br />
<br />
* Implement the Lovebytes Media Archive Project<br />
** Devise a user friendly, accessible web based structure <br />
<br />
* Research the potential for public launch and related events<br />
<br />
* Key resources <br />
** Identify time, funds and resources required to initiate the preservation.<br />
<br />
==Results==<br />
<br />
* Blog post summary of the case study (Coming soon)<br />
* [http://wiki.dpconline.org/images/3/3f/LOVEBYTES_MEDIA_ARCHIVE_BUSINESS_CASE.pdf Lovebytes Media Archive Business Case]<br />
* Lovebytes Digital Preservation Report (Coming soon)</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Lovebytes_case_study&diff=1706Lovebytes case study2013-11-15T14:18:45Z<p>PWheatley: /* Key Recommendations Identified in the Business Case */</p>
<hr />
<div>__NOTOC__<br />
[[File:Format film.png|right|Lovebytes case study]]<br />
===Introduction===<br />
<br />
Lovebytes is a digital arts organisation which was established in 1994 to explore the cultural and creative impact of new technology. Over the past 19 years, we have amassed a collection of digital media, which represent a rich historical record of emerging digital culture through our activities in the field of digital art.<br />
<br />
In June 2013 Lovebytes was awarded funding from SPRUCE enabling us to develop a Business Case for the Lovebytes Media Archive, which will be used as a foundation for applications for public and private funding, and will be tailored to suit specific funding application requirements. <br />
<br />
This Business Case identifies recommendations for capturing, cataloguing and preserving our assets and making them accessible for the benefit of current and future generations. <br />
<br />
==Key Recommendations Identified in the Business Case==<br />
<br />
* Source Funding <br />
** Develop a budget and research potential sources of funding for the project. <br />
<br />
* Identify partners <br />
** Identify an institutional partner, who can preserve and sustain the archive in perpetuity. <br />
<br />
* Preserve the assets<br />
** Undertake a full audit of all the assets, assess the level of risk, implement a backup and catalogue<br />
<br />
* Intellectual Property searches and clarification<br />
** Assess existing copyright agreements and gain clearance as required<br />
<br />
* Implement the Lovebytes Media Archive Project<br />
** Devise a user friendly, accessible web based structure <br />
<br />
* Research the potential for public launch and related events<br />
<br />
* Key resources <br />
** Identify time, funds and resources required to initiate the preservation.<br />
<br />
==Results==<br />
<br />
* Blog post summary of the case study (Coming soon)<br />
* [http://wiki.dpconline.org/images/3/3f/LOVEBYTES_MEDIA_ARCHIVE_BUSINESS_CASE.pdf Lovebytes Media Archive Business Case]<br />
* Lovebytes Digital Preservation Report (Coming soon)</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Lovebytes_case_study&diff=1705Lovebytes case study2013-11-15T14:18:37Z<p>PWheatley: /* The Full Business Case */</p>
<hr />
<div>__NOTOC__<br />
[[File:Format film.png|right|Lovebytes case study]]<br />
===Introduction===<br />
<br />
Lovebytes is a digital arts organisation which was established in 1994 to explore the cultural and creative impact of new technology. Over the past 19 years, we have amassed a collection of digital media, which represent a rich historical record of emerging digital culture through our activities in the field of digital art.<br />
<br />
In June 2013 Lovebytes was awarded funding from SPRUCE enabling us to develop a Business Case for the Lovebytes Media Archive, which will be used as a foundation for applications for public and private funding, and will be tailored to suit specific funding application requirements. <br />
<br />
This Business Case identifies recommendations for capturing, cataloguing and preserving our assets and making them accessible for the benefit of current and future generations. <br />
<br />
===Key Recommendations Identified in the Business Case===<br />
<br />
* Source Funding <br />
** Develop a budget and research potential sources of funding for the project. <br />
<br />
* Identify partners <br />
** Identify an institutional partner, who can preserve and sustain the archive in perpetuity. <br />
<br />
* Preserve the assets<br />
** Undertake a full audit of all the assets, assess the level of risk, implement a backup and catalogue<br />
<br />
* Intellectual Property searches and clarification<br />
** Assess existing copyright agreements and gain clearance as required<br />
<br />
* Implement the Lovebytes Media Archive Project<br />
** Devise a user friendly, accessible web based structure <br />
<br />
* Research the potential for public launch and related events<br />
<br />
* Key resources <br />
** Identify time, funds and resources required to initiate the preservation.<br />
<br />
==Results==<br />
<br />
* Blog post summary of the case study (Coming soon)<br />
* [http://wiki.dpconline.org/images/3/3f/LOVEBYTES_MEDIA_ARCHIVE_BUSINESS_CASE.pdf Lovebytes Media Archive Business Case]<br />
* Lovebytes Digital Preservation Report (Coming soon)</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Lovebytes_case_study&diff=1704Lovebytes case study2013-11-15T14:16:44Z<p>PWheatley: /* The Full Business Case */</p>
<hr />
<div>__NOTOC__<br />
[[File:Format film.png|right|Lovebytes case study]]<br />
===Introduction===<br />
<br />
Lovebytes is a digital arts organisation which was established in 1994 to explore the cultural and creative impact of new technology. Over the past 19 years, we have amassed a collection of digital media, which represent a rich historical record of emerging digital culture through our activities in the field of digital art.<br />
<br />
In June 2013 Lovebytes was awarded funding from SPRUCE enabling us to develop a Business Case for the Lovebytes Media Archive, which will be used as a foundation for applications for public and private funding, and will be tailored to suit specific funding application requirements. <br />
<br />
This Business Case identifies recommendations for capturing, cataloguing and preserving our assets and making them accessible for the benefit of current and future generations. <br />
<br />
===Key Recommendations Identified in the Business Case===<br />
<br />
* Source Funding <br />
** Develop a budget and research potential sources of funding for the project. <br />
<br />
* Identify partners <br />
** Identify an institutional partner, who can preserve and sustain the archive in perpetuity. <br />
<br />
* Preserve the assets<br />
** Undertake a full audit of all the assets, assess the level of risk, implement a backup and catalogue<br />
<br />
* Intellectual Property searches and clarification<br />
** Assess existing copyright agreements and gain clearance as required<br />
<br />
* Implement the Lovebytes Media Archive Project<br />
** Devise a user friendly, accessible web based structure <br />
<br />
* Research the potential for public launch and related events<br />
<br />
* Key resources <br />
** Identify time, funds and resources required to initiate the preservation.<br />
<br />
===The Full Business Case===<br />
<br />
* [http://wiki.dpconline.org/images/3/3f/LOVEBYTES_MEDIA_ARCHIVE_BUSINESS_CASE.pdf Lovebytes Media Archive Business Case]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Lovebytes_case_study&diff=1703Lovebytes case study2013-11-15T14:15:44Z<p>PWheatley: /* The Full Business Case */</p>
<hr />
<div>__NOTOC__<br />
[[File:Format film.png|right|Lovebytes case study]]<br />
===Introduction===<br />
<br />
Lovebytes is a digital arts organisation which was established in 1994 to explore the cultural and creative impact of new technology. Over the past 19 years, we have amassed a collection of digital media, which represent a rich historical record of emerging digital culture through our activities in the field of digital art.<br />
<br />
In June 2013 Lovebytes was awarded funding from SPRUCE enabling us to develop a Business Case for the Lovebytes Media Archive, which will be used as a foundation for applications for public and private funding, and will be tailored to suit specific funding application requirements. <br />
<br />
This Business Case identifies recommendations for capturing, cataloguing and preserving our assets and making them accessible for the benefit of current and future generations. <br />
<br />
===Key Recommendations Identified in the Business Case===<br />
<br />
* Source Funding <br />
** Develop a budget and research potential sources of funding for the project. <br />
<br />
* Identify partners <br />
** Identify an institutional partner, who can preserve and sustain the archive in perpetuity. <br />
<br />
* Preserve the assets<br />
** Undertake a full audit of all the assets, assess the level of risk, implement a backup and catalogue<br />
<br />
* Intellectual Property searches and clarification<br />
** Assess existing copyright agreements and gain clearance as required<br />
<br />
* Implement the Lovebytes Media Archive Project<br />
** Devise a user friendly, accessible web based structure <br />
<br />
* Research the potential for public launch and related events<br />
<br />
* Key resources <br />
** Identify time, funds and resources required to initiate the preservation.<br />
<br />
===The Full Business Case===<br />
<br />
* [[File:LOVEBYTES MEDIA ARCHIVE BUSINESS CASE.pdf|Lovebytes Media Archive Business Case]]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Lovebytes_case_study&diff=1702Lovebytes case study2013-11-15T14:15:37Z<p>PWheatley: /* =The Full Business Case */</p>
<hr />
<div>__NOTOC__<br />
[[File:Format film.png|right|Lovebytes case study]]<br />
===Introduction===<br />
<br />
Lovebytes is a digital arts organisation which was established in 1994 to explore the cultural and creative impact of new technology. Over the past 19 years, we have amassed a collection of digital media, which represent a rich historical record of emerging digital culture through our activities in the field of digital art.<br />
<br />
In June 2013 Lovebytes was awarded funding from SPRUCE enabling us to develop a Business Case for the Lovebytes Media Archive, which will be used as a foundation for applications for public and private funding, and will be tailored to suit specific funding application requirements. <br />
<br />
This Business Case identifies recommendations for capturing, cataloguing and preserving our assets and making them accessible for the benefit of current and future generations. <br />
<br />
===Key Recommendations Identified in the Business Case===<br />
<br />
* Source Funding <br />
** Develop a budget and research potential sources of funding for the project. <br />
<br />
* Identify partners <br />
** Identify an institutional partner, who can preserve and sustain the archive in perpetuity. <br />
<br />
* Preserve the assets<br />
** Undertake a full audit of all the assets, assess the level of risk, implement a backup and catalogue<br />
<br />
* Intellectual Property searches and clarification<br />
** Assess existing copyright agreements and gain clearance as required<br />
<br />
* Implement the Lovebytes Media Archive Project<br />
** Devise a user friendly, accessible web based structure <br />
<br />
* Research the potential for public launch and related events<br />
<br />
* Key resources <br />
** Identify time, funds and resources required to initiate the preservation.<br />
<br />
===The Full Business Case===<br />
<br />
* [[File:LOVEBYTES MEDIA ARCHIVE BUSINESS CASE.pdf|Lovebytes Media Archive Business Case]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=File:LOVEBYTES_MEDIA_ARCHIVE_BUSINESS_CASE.pdf&diff=1701File:LOVEBYTES MEDIA ARCHIVE BUSINESS CASE.pdf2013-11-15T14:13:58Z<p>PWheatley: </p>
<hr />
<div></div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Lovebytes_case_study&diff=1700Lovebytes case study2013-11-15T14:13:38Z<p>PWheatley: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format film.png|right|Lovebytes case study]]<br />
===Introduction===<br />
<br />
Lovebytes is a digital arts organisation which was established in 1994 to explore the cultural and creative impact of new technology. Over the past 19 years, we have amassed a collection of digital media, which represent a rich historical record of emerging digital culture through our activities in the field of digital art.<br />
<br />
In June 2013 Lovebytes was awarded funding from SPRUCE enabling us to develop a Business Case for the Lovebytes Media Archive, which will be used as a foundation for applications for public and private funding, and will be tailored to suit specific funding application requirements. <br />
<br />
This Business Case identifies recommendations for capturing, cataloguing and preserving our assets and making them accessible for the benefit of current and future generations. <br />
<br />
===Key Recommendations Identified in the Business Case===<br />
<br />
* Source Funding <br />
** Develop a budget and research potential sources of funding for the project. <br />
<br />
* Identify partners <br />
** Identify an institutional partner, who can preserve and sustain the archive in perpetuity. <br />
<br />
* Preserve the assets<br />
** Undertake a full audit of all the assets, assess the level of risk, implement a backup and catalogue<br />
<br />
* Intellectual Property searches and clarification<br />
** Assess existing copyright agreements and gain clearance as required<br />
<br />
* Implement the Lovebytes Media Archive Project<br />
** Devise a user friendly, accessible web based structure <br />
<br />
* Research the potential for public launch and related events<br />
<br />
* Key resources <br />
** Identify time, funds and resources required to initiate the preservation.<br />
<br />
===The Full Business Case==<br />
<br />
*</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Lovebytes_case_study&diff=1699Lovebytes case study2013-11-15T14:10:22Z<p>PWheatley: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format film.png|right|Lovebytes case study]]<br />
===Introduction===<br />
<br />
Lovebytes is a digital arts organisation which was established in 1994 to explore the cultural and creative impact of new technology. Over the past 19 years, we have amassed a collection of digital media, which represent a rich historical record of emerging digital culture through our activities in the field of digital art.<br />
<br />
In June 2013 Lovebytes was awarded funding from SPRUCE enabling us to develop a Business Case for the Lovebytes Media Archive, which will be used as a foundation for applications for public and private funding, and will be tailored to suit specific funding application requirements. <br />
<br />
This Business Case identifies recommendations for capturing, cataloguing and preserving our assets and making them accessible for the benefit of current and future generations. <br />
<br />
===Key Recommendations identified in the Business Case===<br />
<br />
* Source Funding <br />
** Develop a budget and research potential sources of funding for the project. <br />
<br />
* Identify partners <br />
** Identify an institutional partner, who can preserve and sustain the archive in perpetuity. <br />
<br />
* Preserve the assets<br />
** Undertake a full audit of all the assets, assess the level of risk, implement a backup and catalogue<br />
<br />
* Intellectual Property searches and clarification<br />
** Assess existing copyright agreements and gain clearance as required<br />
<br />
* Implement the Lovebytes Media Archive Project<br />
** Devise a user friendly, accessible web based structure <br />
<br />
* Research the potential for public launch and related events<br />
<br />
* Key resources <br />
** Identify time, funds and resources required to initiate the preservation.</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Case_studies&diff=1698Case studies2013-11-15T14:08:09Z<p>PWheatley: /* Lovebytes case study */</p>
<hr />
<div>__NOTOC__<br />
[[File:CaseStudies.png|right|550px|Archiving your files securely in a repository]]<br />
This is a collection of case studies focusing on writing business cases for digital preservation in memory organisations. These case studies are primarily sourced from activities conducted as part of [http://wiki.opf-labs.org/display/SPR/SPRUCE+Awards+-+funding+opportunity+for+digital+preservation SPRUCE Project Awards], but also include contributions from other SPRUCE Mashup participants. Please add new case studies and/or business cases to this page!<br />
<br />
''Use this to learn the lessons from real business cases from real organisations, validating your approach, and picking up useful language and communication techniques.''<br />
==SPRUCE case studies==<br />
{|<br />
|[[File:Format floppydisc.png|110px|link=Bishopsgate library case study]]<br />
|<br />
====[[Bishopsgate library case study]]====<br />
A collections audit and business case focused on taking the first steps of digital preservation.<br />
|-<br />
<br />
|[[File:Format cd.png|110px|link=Institute of education case study]]<br />
|<br />
====[[Institute of education case study]]====<br />
A review of approach and generation of a business case for digital administrative record keeping.<br />
|-<br />
<br />
|[[File:Format cassette.png|110px|link=Northumberland estates case study]]<br />
|<br />
====[[Northumberland estates case study]]====<br />
Assessment of digital repository solutions and an associated business case for digital preservation.<br />
<br />
|-<br />
<br />
|[[File:Format film.png|110px|link=Lovebytes case study]]<br />
|<br />
<br />
====[[Lovebytes case study]]====<br />
A trial of media stabilisation and content preservation along with a business case to move to a production status.<br />
|-<br />
|}<br />
<br />
==Other business cases==<br />
<br />
{|<br />
|[[File:Format sdcard.png|110px|link=]]<br />
|<br />
====[[University of St Andrews business case]]====<br />
A business case focused on research data management.<br />
|-<br />
<br />
|}<br />
<br />
==Also see...==<br />
*[http://www.geomapp.net/docs/Utah_Business_Plan_Geospatial_%20Archive_2008.pdf State of Utah Business Plan For Archival Preservation of Geospatial Data Resources]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=File:Format_film.png&diff=1697File:Format film.png2013-11-15T14:07:33Z<p>PWheatley: PWheatley uploaded a new version of &quot;File:Format film.png&quot;</p>
<hr />
<div></div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Lovebytes_case_study&diff=1696Lovebytes case study2013-11-15T14:05:41Z<p>PWheatley: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format film.png|right|Lovebytes case study]]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Lovebytes_case_study&diff=1695Lovebytes case study2013-11-15T14:05:31Z<p>PWheatley: Created page with "__NOTOC__ Lovebytes case study"</p>
<hr />
<div>__NOTOC__<br />
[[File:File:Format film.png|right|Lovebytes case study]]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Step_by_step_guide_to_building_a_business_case&diff=1666Step by step guide to building a business case2013-10-17T14:26:25Z<p>PWheatley: /* 9) Deliver your business case with maximum impact */</p>
<hr />
<div>__NOTOC__<br />
[[File:StepByStep.png|right|Archiving your files securely in a repository]]<br />
This is a step by step guide to the key activities you need to conduct in order to prepare, plan and construct your digital preservation business case. Note that the related [[Template for building a business case]] is ordered in a way that reflects a typical business case structure.<br />
<br />
''Use this to take you, in a chronological order, through the process of business case construction.''<br />
<br />
====1) Preparation====<br />
*Is the timing right? [[When is the right time to write a business case?|Read more on "when?"...]]<br />
*Do the background reading:<br />
**Assess/review previous DP work at your organisation and note any lessons learned.<br />
**Check if your organisation has a standard business case template that you will need to use. [[What's in a business case?|Be aware that your organisation's template may not give emphasis to some important elements of a business case]].<br />
**Look at what others are doing.<br />
**Get a copy of your organisation's strategy.<br />
<br />
====2) Audit your organisation's readiness====<br />
*Conduct a [[Risks|risk assessment]] at the organisational level.<br />
*Assess your [[Institutional readiness]].<br />
<br />
====3) Assess where you are and what you need====<br />
*Depending on the scope and granularity of your activity you may want to:<br />
**Audit your digital collections.<br />
**Assess your organisation for digital preservation risks.<br />
**Assess and understand the characteristics of a collection of digital assets.<br />
*Decide on the main focus of your business case<br />
<br />
====4) Think hard about your audience====<br />
*Who are your key [[Stakeholder analysis|stakeholders]]?<br />
*Your business case must be carefully targeted at your intended audience.<br />
*Think about what language to use, for example see "[http://web.archive.org/web/20130605143741/http://libraries.stackexchange.com/questions/943/what-has-been-found-to-be-the-most-effective-alternate-term-for-digital-preserv What has been found to be the most effective alternate term for “digital preservation” when communicating beyond the library and archives community?]"<br />
<br />
====5) Work out your objectives for your digital preservation activity====<br />
*Describe what you want to achieve with the business case and what kind of activity you need to reach that goal.<br />
*Define your [[How do I make the case for what I want to do?#How_do_I_scope_my_business_case.3F|scope]].<br />
*Provide a brief plan of what will happen and when.<br />
*Identify [[Costs|costs]] and describe the resources needed (eg. for staff/infrastructure).<br />
<br />
====6) Benefits====<br />
*Get a generic list of digital preservation benefits.<br />
*Make a list of benefits for your digital content/collection.<br />
*Map those benefits to your organisation's strategy (prioritise benefits/work out what will appeal to your sponsor).<br />
*Read more on [[Benefits]]...<br />
<br />
====7) What else is required in your organisation's business case template?====<br />
*Benefits, risks and costs are core - what else do you need to cover in your organisation's business case template?<br />
**Cost benefit analysis or options appraisal.<br />
**Further detail about what you want to do (implementation plan / project plan).<br />
<br />
====8) Validate and refine your business case====<br />
*Think about what else you need to do to ensure that your business case is complete.<br />
*Review your business case carefully, and seek advice and comment from others.<br />
*Identify weaknesses in your business case. If you were on a board tasked with assessing your case and didn't want to fund it, how would you attack it? Are there gaps in the evidence or unrealistic assertions?<br />
*Compare and contrast your case with others in order to identify missing detail or areas for improvement (see [[Case Studies]]).<br />
<br />
====9) Deliver your business case with maximum impact====<br />
*Find out how your business case will be evaluated and consider ways to increase it's chances of success.<br />
**Who is you main sponsor/advocate?<br />
*Create an Elevator Pitch, so you have the right language ready to make your case to potential advocates in your organisation. See these [http://wiki.opf-labs.org/display/SPR/Collated+business+plan+results+from+SPRUCE#CollatedbusinessplanresultsfromSPRUCE-ElevatorPitch example pitches from digital preservation practitioners] at [http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673 SPRUCE mashup events].<br />
*Persistence may well be required. You may need to re-submit your case at a later date and/or adapt it to the feedback you get on delivering it first time around.<br />
<br />
====10) Share====<br />
*Consider removing sensitive details from your business case, and then sharing it [[Case studies|here]] for others to learn from.<br />
<br />
====Also see...====<br />
*[[IOE case study: Check list for writing a business case for digital preservation]]<br />
*[http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf Developing a Business Case for Digital Preservation (Minnesota Historical Society)]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=SPRUCE_Digital_Preservation_Illustrations&diff=1665SPRUCE Digital Preservation Illustrations2013-10-01T12:49:06Z<p>PWheatley: /* Digital Preservation Processes */</p>
<hr />
<div>__NOTOC__<br />
The images were created by [http://www.tomwoolley.com/ Tom Woolley] of the [http://curveagency.com/ Curve Agency] for the [http://jisc.ac.uk/ Jisc funded] [[Digital Preservation Business Case Toolkit]]. We're making them available under a CC-BY-NC license so that the digital preservation community can re-use them.<br />
<br />
==License==<br />
These images are licensed under a [http://creativecommons.org/licenses/by-nc/3.0/deed.en_GB Creative Commons Attribution-NonCommercial 3.0 Unported License]. Attribute as "Digital Preservation Business Case Toolkit http://wiki.dpconline.org/".<br />
<br />
==Download==<br />
All images can be downloaded in zip files:<br />
*Low resolution PNG format: [[File:SPRUCE DP illustrations web PNG.zip]]<br />
*High resolution PNG format: [[File:SPRUCE DP illustrations hires PNG.zip]]<br />
*Vector AI format: [[File:SPRUCE DP illustrations vector AI.zip]]<br />
*Vector SVG format: [[File:SPRUCE_DP_illustrations_vector_SVG.zip]]<br />
<br />
==Gallery==<br />
The images shown below on this page are low resolution images, ideal for use on web pages.<br />
====Digital Preservation Processes====<br />
<gallery widths="200px" heights="200px"><br />
File:ArchiveData filingcabinet.png<br />
File:ArchiveData safe.png<br />
File:ArchiveData Process.png<br />
File:Compression.png<br />
File:DiskImage.png<br />
File:SurveyYourCollection.png<br />
File:Stabilise web.png<br />
File:Xray.png<br />
File:Hackathon.png<br />
File:Risks octopus web.png<br />
File:StepByStep.png<br />
File:ArchiveData BellJar web.png<br />
File:Analyse web.png<br />
File:Email opened.png<br />
File:Email closed.png<br />
</gallery><br />
<br />
====Bitrot====<br />
<gallery widths="200px" heights="200px"><br />
File:DamagedData mac.png<br />
File:BitRot web.png<br />
File:DamagedData image.png<br />
</gallery><br />
<br />
====Content type icons====<br />
<gallery><br />
File:Icon game web.png<br />
File:Icon document web.png<br />
File:Icon image web.png<br />
File:Icon music web.png<br />
File:Icon video web.png<br />
</gallery><br />
<br />
====Media images====<br />
<gallery><br />
File:Format cassette.png<br />
File:Format cd.png<br />
File:Format floppydisc.png<br />
File:Format sdcard.png<br />
File:Format book.png<br />
File:Format usbstick.png<br />
File:Format videotape.png<br />
File:Resources web.png<br />
File:Format film.png<br />
File:Websites.png<br />
</gallery><br />
<br />
====Miscellaneous====<br />
<gallery><br />
File:CaseStudies web.png<br />
File:Question how.png<br />
File:Question who.png<br />
File:Question what.png<br />
File:Question why.png<br />
File:Question when.png<br />
File:StepByStep icon web.png<br />
File:Where icon web.png<br />
File:Template clipboard.png<br />
</gallery><br />
<br />
==Also see==<br />
If you like these images, you'll also like these excellent designs from [http://digitalbevaring.dk/about-us/ digitalbevaring.dk].</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Benefits&diff=1664Benefits2013-09-30T10:33:08Z<p>PWheatley: /* Resources */</p>
<hr />
<div>__NOTOC__<br />
[[File:Email opened.png|right|500px|Unlocking the benefits of your digital data]]<br />
The benefits of the activity that your business case describes will form the most important part of your business case. To be accepted, your case needs to realistically make the argument for the investment that your case requires. Selling the benefits to the target stakeholders of the case is a top priority.<br />
<br />
Context matters when you are setting out to articulate the benefits. Some agencies - especially 'memory institutions' - have an implicit mandate for preservation and don't take much persuading that preservation is a good thing: in such circumstances you will likely be trying to make the case for why digital preservation is a priority over other actions, and convincing funders of the level of preservation that's required. But in other organizations - such as in industry - preserving data can be seen as an actual business risk. This is especially true where there is an over-developed or misplaced concern about data protection or freedom of information. In these circumstances you will face two challenges: (1) developing the case for digital preservation, and (2) prioritising it over other activities.<br />
<br />
Whether you work in a memory institution or in industry, the benefits need to be articulated in a simple way. They should be as specific as possible, with a clear indication of who will benefit and when the benefit will be delivered. Try to back this up with empirical evidence, or evidence from users, and match them closely to the mission/strategy of the organization.<br />
<br />
<br />
==Process==<br />
''Use this to identify the benefits of your business case and articulate them in an appropriate and effective manner.''<br />
<br />
====1) Scenario fit====<br />
* You should already understand who this is for, ie who benefits, and their requirements. For more information see [[Who is going to be affected?]] and [[Stakeholder analysis]].<br />
* This will help to determine the kinds of benefits that will be relevant, and how you should communicate them<br />
<br />
====2) Gather relevant institutional documents, and understand the context to your benefits====<br />
*These should include:<br />
** Institutional strategic plan - mission statements, strategic objectives (e.g. research/teaching)<br />
** Departmental service plan and performance indicators<br />
** Other departmental policies (e.g. records management policy, procurement policy)<br />
* Check how old they are and see if they are relevant - this about the principles they embody, not just the specifics.<br />
** Aim: linking low-level objectives with high-level returns (eg preserve this CD, vs make someone's life better).<br />
** Your aim over time may be to influence the revision of those documents to include digital preservation.<br />
*Ask whether you think DP is timely?<br />
** This is about the needs of the [[Stakeholder analysis|stakeholders]] and [[Institutional readiness|readiness of the institution]].<br />
** For more information see [[When is the right time to write a business case?]]<br />
<br />
====3) Understand your audiences====<br />
* Different benefits will appeal to different decision makers<br />
* Different people will talk different languages<br />
* Different departments will have different objectives that you need to align with <br />
* What are the operational priorities?<br />
* How do your objectives align with current areas of activity? (for example research data, lecture capture)<br />
* For more information see [[Stakeholder analysis]].<br />
<br />
====4) Carry out an environment scan====<br />
*This might assessing the following for helpful information:<br />
** Case studies of success and failure<br />
** Benchmark against comparators<br />
** Identify significant legislation / regulation<br />
<br />
====5) Identify the high level outcomes/outputs of your proposal====<br />
* Consider your objectives and what you intend to deliver/what the results will be.<br />
* This should be outlined in your [[Business activity]] section.<br />
<br />
====6) Generate a list of benefits for your business case====<br />
* This can be achieved via a number of different processes:<br />
*# Brainstorm (on your own or with colleagues). It may be helpful to brainstorm against a list of activities or outcomes identified in your [[Business activity]] section.<br />
*# Work from a list of example benefits from other practitioners/organisations, such as [http://wiki.opf-labs.org/display/SPR/Collated+business+plan+results+from+SPRUCE those collated by SPRUCE].<br />
*# Work with an existing framework such as<br />
*#* [http://www.kdcs.kcl.ac.uk/fileadmin/documents/pubs/BalancedValueImpactModel_SimonTanner_October2012.pdf Balanced Value Impact Model]<br />
*#* [http://www.beagrie.com/KRDS_Factsheet_0711.pdf Neil Beagrie's Keeping Research Data Safe benefits toolkit]<br />
*#** Experience with SPRUCE practitioners suggests that this is less useful if applied outside of the research data field.<br />
*#* [http://www.gla.ac.uk/services/library/espida/ ESpida - balanced scorecard on digital preservation]<br />
* Doing your own brainstorm first may make the most of your thoughts before being swamped by the detail provided by existing work.<br />
* Remember that any positive impact can count as a benefit, and think about the long and short term.<br />
* Consider a full range of benefit types - economic, social, legal, reputational etc, hard (direct) and soft (indirect) benefits, over both short and long term (when will they be realised and what type of benefits measurement process is needed?).<br />
<br />
====7) Prioritise and communicate your benefits list====<br />
* Prioritise your benefit list and refine the language used to communicate it by relating or mapping your benefits to your organisational and contextual information. This might include:<br />
** Mapping benefits to your organisational strategy or other high level organisational objectives. Make the alignment of your benefits to organisational objectives explicit in your business case.<br />
** Re-considering the target audience for your business case.<br />
** Assessing the impact of each benefit<br />
** Review granularity. What level of detail is appropriate (e.g. in somes cases you might want to talk about broad areas of interest rather than list benefits exhaustively)<br />
** Use an approach such as the [http://www.slideshare.net/neilgrindley/digital-preservation-costs-versus-benepasig-dublin-oct-2012-dp-costs-final2 Grindley Benefits Funnel] approach (see slide 10) to prioritise benefits that will be of most interest to your target audience<br />
<br />
==Content==<br />
''Use this to check that the process above has helped you generate the right content for your business case.''<br />
<br />
Following the process above should have helped you generate a list of benefits associated with your business case. These benefits should have been prioritised and refined to better target the business case audience.<br />
<br />
If you are using a business case template, you may have to present your benefits in a certain manner. For example, as an "Options appraisal". For more information see the parent section on [[Option appraisal/value for money analysis/return on investment]].<br />
<br />
==Resources==<br />
''Use this to find additional help on business case benefits.''<br />
<br />
[http://www.beagrie.com/KRDS_BenefitsFramework_Guidev3_July%202011.pdfNeil Beagrie's Keeping Research Data Safe Benefits Framework]<br />
<br />
[http://www.beagrie.com/KRDS_Factsheet_0711.pdf Neil Beagrie's Keeping Research Data Safe benefits toolkit - introduction]<br />
<br />
[http://brtf.sdsc.edu/ Blue Ribbon Task Force]<br />
<br />
[http://www.alliancepermanentaccess.org/wp-content/uploads/downloads/2013/03/APARSEN-REP-D36_1-01-1_0.pdf APARSEN survey of Digital Preservation thinking in European Research Libraries] ''see chapter 3''<br />
<br />
[http://www.gla.ac.uk/services/library/espida/ ESpida Framework - balanced scorecard on digital preservation]<br />
<br />
[http://www.kdcs.kcl.ac.uk/fileadmin/documents/pubs/BalancedValueImpactModel_SimonTanner_October2012.pdf Measuring the Impact of Digital Resources, Tanner]<br />
<br />
McKinsey Article on the value of data: 'The need for growth and competitiveness will force companies to build strong digital capabilities. Viewing them as assets rather than additional areas of spending requires a new set of management and financial lenses. Embracing them is a major shift—but one worth making for companies striving to master a still-evolving landscape.' [http://www.mckinsey.com/Insights/High_Tech_Telecoms_Internet/Measuring_the_full_impact_of_digital_capital?cid=other-eml-alt-mkq-mck-oth-1307]<br />
<br />
Benefits Funnel, Grindley<br />
http://www.slideshare.net/neilgrindley/digital-preservation-costs-versus-benepasig-dublin-oct-2012-dp-costs-final2<br />
(slide 10)<br />
<br />
JISC study on the [http://www.jisc.ac.uk/whatwedo/programmes/di_directions/strategicdirections/badc.aspx Economic Impact of the British Atmospheric Data Centre (BADC)]<br />
<br />
==Scenarios/Case studies==<br />
''Use this to understand the implications for particular scenarios (involving specific kinds of organisations or data).''<br />
*Developing in house and/or providing services to others<br />
Return on Investment or value for money is becoming increasingly important for organisations that are intent on developing their own in-house solutions or wish to roll out their digital preservation service to others. As the number of organisations who identify digital preservation as a growing priority increases, there should be more potential for shared services as a sustainable approach to digital preservation. Therefore, especially if you are making the case for the development of an in-house solutions, you should consider both the value for money and whether rolling out this services to others is a viable option in the longer term?</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit&diff=1663Digital Preservation Business Case Toolkit2013-09-09T12:12:51Z<p>PWheatley: </p>
<hr />
<div>__NOTOC__<br />
A comprehensive toolkit to help practitioners and middle managers build business cases to fund digital preservation activities. Created by the [http://www.jisc.ac.uk/ Jisc] funded [http://wiki.opf-labs.org/display/SPR SPRUCE Project].<br />
[[File:Cover web.png|right|450px|Preserving Digital Objects]]<br />
{|<br />
|[[File:ArchiveData BellJar web.png|110px|link=About the Digital Preservation Business Case Toolkit|About the Digital Preservation Business Case Toolkit]]<br />
|<br />
====[[About the Digital Preservation Business Case Toolkit]]====<br />
Information about the Toolkit, who it's for, who wrote it, how it was created and what it's current status is.<br />
<br />
''Use this to find out more about the Toolkit and how to get the best out of it.''<br />
|-<br />
<br />
<br />
|[[File:StepByStep icon web.png|110px|link=Step by step guide to building a business case|Step by step guide to building a business case]]<br />
|<br />
<br />
====[[Step by step guide to building a business case]]====<br />
This is a step by step guide to the key activities for preparing, planning and writing your digital preservation business case.<br />
<br />
''Use this to take you, in a chronological order, through the steps you need to think about when constructing a business case.''<br />
|-<br />
<br />
|[[File:Template casestudies web.png|110px|link=Template for building a business case|Template for building a business case]]<br />
|<br />
<br />
====[[Template for building a business case]]====<br />
A detailed guide for building a business case, structured in the form of a generic business case.<br />
<br />
''Use this as a guide to writing each section of your business case.''<br />
|-<br />
<br />
|[[File:Where icon web.png|110px|link=When, Why, What, Who and How?|When, Why, What, Who and How?]]<br />
|<br />
<br />
====[[When, Why, What, Who and How?]]====<br />
Questions and answers on different aspects of building a digital preservation business case, in the style of a FAQ.<br />
<br />
''Use this to navigate your way through challenges or sticking points while constructing your business case.''<br />
|-<br />
<br />
|[[File:CaseStudies web.png|110px|link=Case Studies|Case Studies]]<br />
|<br />
<br />
====[[Case studies]]====<br />
A collection of Case Studies including actual Business Cases.<br />
<br />
''Use this to learn the lessons from real business cases from real organisations.''<br />
|-<br />
<br />
|[[File:Resources web.png|110px|link=Additional resources|Additional resources]]<br />
|<br />
<br />
====[[Additional resources]]====<br />
Other business case guides and a set of resources that may be useful in augmenting or communicating a business case.<br />
<br />
''Use this to get another take on how to write a business case or to explain concepts and bolster your arguments.''<br />
|}<br />
<br />
----<br />
<br />
The textual content of the Digital Preservation Business Case Toolkit is made available under the [http://creativecommons.org/licenses/by-sa/3.0/ CC-BY-SA] license. Attribute as "Digital Preservation Business Case Toolkit http://wiki.dpconline.org/". If part reproduced in a business case, the requirement to attribute the Digital Preservation Business Case Toolkit is waived.<br />
<br />
For licensing of the accompanying images, please see [[SPRUCE Digital Preservation Illustrations|this page]].<br />
<br />
----<br />
[[File:SPRUCElogo.png|link=http://wiki.opf-labs.org/display/SPR/Home|SPRUCE Project]]<br />
[[File:2013 Jisc Logo RGB72.png|link=http://www.jisc.ac.uk/|Jisc]]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=File:SPRUCElogo.png&diff=1662File:SPRUCElogo.png2013-09-09T12:12:03Z<p>PWheatley: </p>
<hr />
<div></div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit&diff=1661Digital Preservation Business Case Toolkit2013-09-09T12:10:53Z<p>PWheatley: </p>
<hr />
<div>__NOTOC__<br />
A comprehensive toolkit to help practitioners and middle managers build business cases to fund digital preservation activities. Created by the [http://www.jisc.ac.uk/ Jisc] funded [http://wiki.opf-labs.org/display/SPR SPRUCE Project].<br />
[[File:Cover web.png|right|450px|Preserving Digital Objects]]<br />
{|<br />
|[[File:ArchiveData BellJar web.png|110px|link=About the Digital Preservation Business Case Toolkit|About the Digital Preservation Business Case Toolkit]]<br />
|<br />
====[[About the Digital Preservation Business Case Toolkit]]====<br />
Information about the Toolkit, who it's for, who wrote it, how it was created and what it's current status is.<br />
<br />
''Use this to find out more about the Toolkit and how to get the best out of it.''<br />
|-<br />
<br />
<br />
|[[File:StepByStep icon web.png|110px|link=Step by step guide to building a business case|Step by step guide to building a business case]]<br />
|<br />
<br />
====[[Step by step guide to building a business case]]====<br />
This is a step by step guide to the key activities for preparing, planning and writing your digital preservation business case.<br />
<br />
''Use this to take you, in a chronological order, through the steps you need to think about when constructing a business case.''<br />
|-<br />
<br />
|[[File:Template casestudies web.png|110px|link=Template for building a business case|Template for building a business case]]<br />
|<br />
<br />
====[[Template for building a business case]]====<br />
A detailed guide for building a business case, structured in the form of a generic business case.<br />
<br />
''Use this as a guide to writing each section of your business case.''<br />
|-<br />
<br />
|[[File:Where icon web.png|110px|link=When, Why, What, Who and How?|When, Why, What, Who and How?]]<br />
|<br />
<br />
====[[When, Why, What, Who and How?]]====<br />
Questions and answers on different aspects of building a digital preservation business case, in the style of a FAQ.<br />
<br />
''Use this to navigate your way through challenges or sticking points while constructing your business case.''<br />
|-<br />
<br />
|[[File:CaseStudies web.png|110px|link=Case Studies|Case Studies]]<br />
|<br />
<br />
====[[Case studies]]====<br />
A collection of Case Studies including actual Business Cases.<br />
<br />
''Use this to learn the lessons from real business cases from real organisations.''<br />
|-<br />
<br />
|[[File:Resources web.png|110px|link=Additional resources|Additional resources]]<br />
|<br />
<br />
====[[Additional resources]]====<br />
Other business case guides and a set of resources that may be useful in augmenting or communicating a business case.<br />
<br />
''Use this to get another take on how to write a business case or to explain concepts and bolster your arguments.''<br />
|}<br />
<br />
----<br />
<br />
The textual content of the Digital Preservation Business Case Toolkit is made available under the [http://creativecommons.org/licenses/by-sa/3.0/ CC-BY-SA] license. Attribute as "Digital Preservation Business Case Toolkit http://wiki.dpconline.org/". If part reproduced in a business case, the requirement to attribute the Digital Preservation Business Case Toolkit is waived.<br />
<br />
For licensing of the accompanying images, please see [[SPRUCE Digital Preservation Illustrations|this page]].<br />
<br />
----<br />
<br />
[[File:2013 Jisc Logo RGB72.png|link=http://www.jisc.ac.uk/|Jisc]]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=File:2013_Jisc_Logo_RGB72.png&diff=1660File:2013 Jisc Logo RGB72.png2013-09-09T12:09:42Z<p>PWheatley: </p>
<hr />
<div></div>PWheatleyhttp://wiki.dpconline.org/index.php?title=SPRUCE_Digital_Preservation_Illustrations&diff=1659SPRUCE Digital Preservation Illustrations2013-08-30T10:57:23Z<p>PWheatley: /* Digital Preservation Processes */</p>
<hr />
<div>__NOTOC__<br />
The images were created by [http://www.tomwoolley.com/ Tom Woolley] of the [http://curveagency.com/ Curve Agency] for the [http://jisc.ac.uk/ Jisc funded] [[Digital Preservation Business Case Toolkit]]. We're making them available under a CC-BY-NC license so that the digital preservation community can re-use them.<br />
<br />
==License==<br />
These images are licensed under a [http://creativecommons.org/licenses/by-nc/3.0/deed.en_GB Creative Commons Attribution-NonCommercial 3.0 Unported License]. Attribute as "Digital Preservation Business Case Toolkit http://wiki.dpconline.org/".<br />
<br />
==Download==<br />
All images can be downloaded in zip files:<br />
*Low resolution PNG format: [[File:SPRUCE DP illustrations web PNG.zip]]<br />
*High resolution PNG format: [[File:SPRUCE DP illustrations hires PNG.zip]]<br />
*Vector AI format: [[File:SPRUCE DP illustrations vector AI.zip]]<br />
*Vector SVG format: [[File:SPRUCE_DP_illustrations_vector_SVG.zip]]<br />
<br />
==Gallery==<br />
The images shown below on this page are low resolution images, ideal for use on web pages.<br />
====Digital Preservation Processes====<br />
<gallery widths="200px" heights="200px"><br />
File:ArchiveData filingcabinet.png<br />
File:ArchiveData safe.png<br />
File:ArchiveData Process.png<br />
File:Compression.png<br />
File:DiskImage.png<br />
File:SurveyYourCollection.png<br />
File:Stabilise web.png<br />
File:Xray.png<br />
File:Hackathon.png<br />
File:Risks octopus web.png<br />
File:StepByStep.png<br />
File:ArchiveData BellJar web.png<br />
File:Analyse web.png<br />
File:Email opened.png<br />
File:Email closed.png<br />
File:Hackathon.png<br />
</gallery><br />
<br />
====Bitrot====<br />
<gallery widths="200px" heights="200px"><br />
File:DamagedData mac.png<br />
File:BitRot web.png<br />
File:DamagedData image.png<br />
</gallery><br />
<br />
====Content type icons====<br />
<gallery><br />
File:Icon game web.png<br />
File:Icon document web.png<br />
File:Icon image web.png<br />
File:Icon music web.png<br />
File:Icon video web.png<br />
</gallery><br />
<br />
====Media images====<br />
<gallery><br />
File:Format cassette.png<br />
File:Format cd.png<br />
File:Format floppydisc.png<br />
File:Format sdcard.png<br />
File:Format book.png<br />
File:Format usbstick.png<br />
File:Format videotape.png<br />
File:Resources web.png<br />
File:Format film.png<br />
File:Websites.png<br />
</gallery><br />
<br />
====Miscellaneous====<br />
<gallery><br />
File:CaseStudies web.png<br />
File:Question how.png<br />
File:Question who.png<br />
File:Question what.png<br />
File:Question why.png<br />
File:Question when.png<br />
File:StepByStep icon web.png<br />
File:Where icon web.png<br />
File:Template clipboard.png<br />
</gallery><br />
<br />
==Also see==<br />
If you like these images, you'll also like these excellent designs from [http://digitalbevaring.dk/about-us/ digitalbevaring.dk].</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=File:Hackathon.png&diff=1658File:Hackathon.png2013-08-30T10:56:59Z<p>PWheatley: PWheatley uploaded a new version of &quot;File:Hackathon.png&quot;</p>
<hr />
<div></div>PWheatleyhttp://wiki.dpconline.org/index.php?title=SPRUCE_Digital_Preservation_Illustrations&diff=1657SPRUCE Digital Preservation Illustrations2013-08-29T14:30:52Z<p>PWheatley: </p>
<hr />
<div>__NOTOC__<br />
The images were created by [http://www.tomwoolley.com/ Tom Woolley] of the [http://curveagency.com/ Curve Agency] for the [http://jisc.ac.uk/ Jisc funded] [[Digital Preservation Business Case Toolkit]]. We're making them available under a CC-BY-NC license so that the digital preservation community can re-use them.<br />
<br />
==License==<br />
These images are licensed under a [http://creativecommons.org/licenses/by-nc/3.0/deed.en_GB Creative Commons Attribution-NonCommercial 3.0 Unported License]. Attribute as "Digital Preservation Business Case Toolkit http://wiki.dpconline.org/".<br />
<br />
==Download==<br />
All images can be downloaded in zip files:<br />
*Low resolution PNG format: [[File:SPRUCE DP illustrations web PNG.zip]]<br />
*High resolution PNG format: [[File:SPRUCE DP illustrations hires PNG.zip]]<br />
*Vector AI format: [[File:SPRUCE DP illustrations vector AI.zip]]<br />
*Vector SVG format: [[File:SPRUCE_DP_illustrations_vector_SVG.zip]]<br />
<br />
==Gallery==<br />
The images shown below on this page are low resolution images, ideal for use on web pages.<br />
====Digital Preservation Processes====<br />
<gallery widths="200px" heights="200px"><br />
File:ArchiveData filingcabinet.png<br />
File:ArchiveData safe.png<br />
File:ArchiveData Process.png<br />
File:Compression.png<br />
File:DiskImage.png<br />
File:SurveyYourCollection.png<br />
File:Stabilise web.png<br />
File:Xray.png<br />
File:Hackathon.png<br />
File:Risks octopus web.png<br />
File:StepByStep.png<br />
File:ArchiveData BellJar web.png<br />
File:Analyse web.png<br />
File:Email opened.png<br />
File:Email closed.png<br />
</gallery><br />
<br />
====Bitrot====<br />
<gallery widths="200px" heights="200px"><br />
File:DamagedData mac.png<br />
File:BitRot web.png<br />
File:DamagedData image.png<br />
</gallery><br />
<br />
====Content type icons====<br />
<gallery><br />
File:Icon game web.png<br />
File:Icon document web.png<br />
File:Icon image web.png<br />
File:Icon music web.png<br />
File:Icon video web.png<br />
</gallery><br />
<br />
====Media images====<br />
<gallery><br />
File:Format cassette.png<br />
File:Format cd.png<br />
File:Format floppydisc.png<br />
File:Format sdcard.png<br />
File:Format book.png<br />
File:Format usbstick.png<br />
File:Format videotape.png<br />
File:Resources web.png<br />
File:Format film.png<br />
File:Websites.png<br />
</gallery><br />
<br />
====Miscellaneous====<br />
<gallery><br />
File:CaseStudies web.png<br />
File:Question how.png<br />
File:Question who.png<br />
File:Question what.png<br />
File:Question why.png<br />
File:Question when.png<br />
File:StepByStep icon web.png<br />
File:Where icon web.png<br />
File:Template clipboard.png<br />
</gallery><br />
<br />
==Also see==<br />
If you like these images, you'll also like these excellent designs from [http://digitalbevaring.dk/about-us/ digitalbevaring.dk].</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Case_studies&diff=1656Case studies2013-08-22T12:36:57Z<p>PWheatley: </p>
<hr />
<div>__NOTOC__<br />
[[File:CaseStudies.png|right|550px|Archiving your files securely in a repository]]<br />
This is a collection of case studies focusing on writing business cases for digital preservation in memory organisations. These case studies are primarily sourced from activities conducted as part of [http://wiki.opf-labs.org/display/SPR/SPRUCE+Awards+-+funding+opportunity+for+digital+preservation SPRUCE Project Awards], but also include contributions from other SPRUCE Mashup participants. Please add new case studies and/or business cases to this page!<br />
<br />
''Use this to learn the lessons from real business cases from real organisations, validating your approach, and picking up useful language and communication techniques.''<br />
==SPRUCE case studies==<br />
{|<br />
|[[File:Format floppydisc.png|110px|link=Bishopsgate library case study]]<br />
|<br />
====[[Bishopsgate library case study]]====<br />
A collections audit and business case focused on taking the first steps of digital preservation.<br />
|-<br />
<br />
|[[File:Format cd.png|110px|link=Institute of education case study]]<br />
|<br />
====[[Institute of education case study]]====<br />
A review of approach and generation of a business case for digital administrative record keeping.<br />
|-<br />
<br />
|[[File:Format cassette.png|110px|link=Northumberland estates case study]]<br />
|<br />
====[[Northumberland estates case study]]====<br />
Assessment of digital repository solutions and an associated business case for digital preservation.<br />
<br />
COMING SOON.<br />
|-<br />
<br />
|[[File:Format film.png|110px|link=Lovebytes case study]]<br />
|<br />
<br />
====[[Lovebytes case study]]====<br />
A trial of media stabilisation and content preservation along with a business case to move to a production status.<br />
<br />
COMING SOON.<br />
|-<br />
|}<br />
<br />
==Other business cases==<br />
<br />
{|<br />
|[[File:Format sdcard.png|110px|link=]]<br />
|<br />
====[[University of St Andrews business case]]====<br />
A business case focused on research data management.<br />
|-<br />
<br />
|}<br />
<br />
==Also see...==<br />
*[http://www.geomapp.net/docs/Utah_Business_Plan_Geospatial_%20Archive_2008.pdf State of Utah Business Plan For Archival Preservation of Geospatial Data Resources]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Case_studies&diff=1655Case studies2013-08-22T12:36:11Z<p>PWheatley: </p>
<hr />
<div>__NOTOC__<br />
[[File:CaseStudies.png|right|550px|Archiving your files securely in a repository]]<br />
This is a collection of case studies focusing on writing business cases for digital preservation in memory organisations. These case studies are primarily sourced from activities conducted as part of [http://wiki.opf-labs.org/display/SPR/SPRUCE+Awards+-+funding+opportunity+for+digital+preservation SPRUCE Project Awards], but also include contributions from other SPRUCE Mashup participants. Please add new case studies and/or business cases to this page!<br />
<br />
''Use this to learn the lessons from real business cases from real organisations, validating your approach, and picking up useful language and communication techniques.''<br />
==SPRUCE case studies==<br />
{|<br />
|[[File:Format floppydisc.png|110px|link=Bishopsgate library case study]]<br />
|<br />
====[[Bishopsgate library case study]]====<br />
A collections audit and business case focused on taking the first steps of digital preservation.<br />
|-<br />
<br />
|[[File:Format cd.png|110px|link=Institute of education case study]]<br />
|<br />
====[[Institute of education case study]]====<br />
A review of approach and generation of a business case for digital administrative record keeping.<br />
|-<br />
<br />
|[[File:Format cassette.png|110px|link=Northumberland estates case study]]<br />
|<br />
====[[Northumberland estates case study]]====<br />
Assessment of digital repository solutions and an associated business case for digital preservation.<br />
<br />
COMING SOON.<br />
|-<br />
<br />
|[[File:Format film.png|110px|link=Lovebytes case study]]<br />
|<br />
<br />
====[[Lovebytes case study]]====<br />
A trial of media stabilisation and content preservation along with a business case to move to a production status.<br />
<br />
COMING SOON.<br />
|-<br />
|}<br />
<br />
==Other business cases==<br />
<br />
{|<br />
|[[File:Format sdcard.png|110px|link=]]<br />
|<br />
====[[University of St Andrews business case]]====<br />
A business case focused on research data management.<br />
|-<br />
<br />
|}<br />
----<br />
==Also see...==<br />
*[http://www.geomapp.net/docs/Utah_Business_Plan_Geospatial_%20Archive_2008.pdf State of Utah Business Plan For Archival Preservation of Geospatial Data Resources]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Institutional_readiness&diff=1654Institutional readiness2013-08-19T13:05:21Z<p>PWheatley: </p>
<hr />
<div>[[File:DamagedData mac.png|right|This computer might just be a little bit obsolete.]]<br />
An evaluation of institutional readiness can feed into costs and implementation. It is also informed by stakeholder analysis and risk analysis, so you may want to consider adressing thesetwo areas first before assessing institutional readiness. Institutional readiness covers not only the presence and avaialbility of skills, finance and infrastructure, but also refers to the culture and policies in place within the organisation and wheather these will support the business case or will need to adapted.<br />
==Process==<br />
''This is the process that a practitioner should follow to build this section of the business case. This should be a numbered list!''<br />
# Maturity models: AIDA, ISO TRAC, NDSA levels etc.<br />
## Purpose: comparator analysis (functional competencies, best practice)<br />
# Cross-institutional readiness (different groups involved? e.g. IT, library divisions, vendors e.g. hosted services)<br />
## awareness of other cultures or policy contexts within different divisions (e.g. use of cloud or in-house systems) -- what has got a chance of getting through and what will get laughed out of the room?<br />
# Digital preservation objectives as part of organisational mission?<br />
# Gap analysis - skills, functions, required change (also useful to do comparator analysis with peer institutions)<br />
# Ownership, responsibility, accountability - roles and responsibilities, organisational structure, job specifications<br />
## clear leadership and communication? collaboration rather than enforcement<br />
# Stakeholder analysis - demand, expectations, priorities, awareness/engagement - what are they trying to achieve? How does DP support them?<br />
## Examples from different domains? Internal and external, senior management, users, depositors, etc.<br />
<br />
==Content==<br />
''This should describe the contents or structure of the business case, resulting from following the Process above''<br />
Describe the change you want to see in the organisation<br />
* where are we now<br />
* where do we want to be<br />
* timetable<br />
** staged progression over time? long-term vision and/or small term component of that?<br />
** continuous improvement? capacity of the organisation to adapt to change?<br />
<br />
Skills<br />
* staff time / availability<br />
* exemplar skills profiles from organisations (in-house might mean local tech skills, hosted might mean project management/procurement/SLAs)<br />
* training programmes - does this mean change to existing posts? or change to team workloads?<br />
* skills gap analysis exercise?<br />
<br />
Infrastructure<br />
* [[approaches to storage/hardware]]<br />
* [[approaches to software (e.g. repository systems)]]<br />
<br />
Finances<br />
* financial preparedness - ability to fund the necessary infrastructure, staffing<br />
* sustainability of any funding allocated to DP<br />
<br />
Stakeholders<br />
* [[ways to engage? language? (e.g. IT: 'business continuity', ITIL)]]<br />
* [[demarkation of functional responsibilities (e.g. define DP policy vs execute part of it; support and guidance vs mandates)]]<br />
<br />
==Scenarios==<br />
''Thoughts on how to adapt the content of this section to particular scenarios that the business case is focused on. Eg: Risks to consider/prioritise in a business case for a repository system, or Risks to consider/prioritise in a business case for new DP staff, orRisks to consider/prioritise in a business case for a digital preservation service''<br />
<br />
==Resources==<br />
Andreas Rauber; Digital Preservation in Data-Driven Science: On the Importance of Process Capture,<br />
Preservation and Validation. Theory and Practice of Digital Libraries (TPDL) 2012 <br />
[http://timbusproject.net/component/docman/doc_download/84-digital-preservation-in-data-driven-science]<br />
<br />
C. Becker, J. Barateiro, G. Antunes, , J. Borbinha, R. Vieira. On the relevance of Enterprise Architecture and IT Governance for Digital Preservation. In: Electronic Government, 332-344. (2011)<br />
[http://publik.tuwien.ac.at/files/PubDat_203363.pdf]<br />
<br />
[http://libraries.delaware.gov/For_Libraries/Planning/Digitization/Digitization%20Deliverable%202_final%20Draft8-10-07_XX.pdf Digital Preservation Readiness Capability Maturity Model and Digital Preservation Readiness Balanced Scorecard]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Understand_your_collection&diff=1653Understand your collection2013-08-19T13:05:03Z<p>PWheatley: </p>
<hr />
<div>[[File:Analyse web.png|right]]<br />
== Understanding your Collection ==<br />
Understanding your digital assets is a critical process for the production of a digital preservation business case, regardless of whether the focus is on addressing preservation of particular digital assets or on broader needs such as additional staffing, establishing a new repository or bringing in other new technology. In the former case, convincing business cases must be able to demonstrate a thorough understanding of the digital assets and the context in which they will be preserved. In the latter case, this detail may not be as critical but it's still essential to think through the implications of the preservation and the impact they will have on the main focus of your case. As a consequence, not all information generated in the process outlined below may need to make it into the final business case. Careful thought about the [[Stakeholder analysis|audience]] that the case is targeted at will help to inform how much detail is required.<br />
<br />
==Process==<br />
''This is the process that a practitioner should follow to build this section of the business case.''<br />
<br />
For the sake of simplicity this section considers the process of understanding a group of digital assets, what some practitioners would call a "collection" of digital assets. Depending on your circumstances it may be necessary to examine a wider array of digital assets.<br />
<br />
# Consider or assess the origins & value of the digital assets<br />
#* Examine the provenance of the assets<br />
#*<br />
## Purpose: demonstrating the provenance of the collection, fit to the organisational content development strategy, value of the collection to the organisation<br />
# Collection profiling<br />
## Purpose: identifying what types of content are in the collection, possible sub-collections, preservation intent associated with the collection, retention periods for the collection <br />
# Organisational context<br />
## Purpose: illustrating how the proposal fits into the wider organisational policy framework, mandate, strategy, departmental structures...<br />
# Legal context<br />
## Purpose: makes a clear case for preserving the collection - we must, rather than we may.<br />
# Wider Landscape<br />
## Purpose: Is this collection unique? How does it compare to other collecting institutions? How does the proposed approach compare to what other collecting institutions are doing for similar types of content?<br />
#Value<br />
# User expectations for the collection<br />
## Purpose: Provides the context in which the collection will be used and justifies the investment to be made in preserving the collection - preservation & access two sides of the same coin.<br />
<br />
==Content==<br />
''This should describe the contents or structure of the business case, resulting from following the Process above''<br />
<br />
Describe the change you want to see in the organisation<br />
<br />
The Context<br />
* where are we now<br />
* where we are going<br />
<br />
The digital assets<br />
* Collection profile (what are they?)<br />
* Origins, importance and constraints (why do we have it?)<br />
** Provenance (why do we have the them?)<br />
** Value (what are they worth?)<br />
** Legal requirements (what are we allowed to do with them? / what do we have to do with them?)<br />
* Preservation Intent or Vision for preserving the collection - should this also include 'Access intent' & tie-in with user expectations? (what will we do with it?)<br />
* Challenges facing the collection that this business case will solve (how will this proposal help us achieve our vision/mandate?) (also see [[Risks]])<br />
<br />
Move these to Inst Readiness:?<br />
<br />
* How business case supports organisational mandate<br />
* How proposal fits with wider organisational policy framework/strategies<br />
<br />
==Scenarios==<br />
'''Scenario 1: HE institution business case for a new repository system'''<br />
* Where are we now: size and complexity of collection <br />
* Where we are going: predictions for growth of collection over next 5, 10, 20, 50 years <br />
* Contents of the collection - high level overview of the different content types (web, AV, e-theses...), origins of collection<br />
* Preservation intent & vision - breakdown of different preservation intents for diff content types...<br />
* Problem and solution statement - collection currently stored in an aging repositry system that is no longer supported with minimal preservation functionality -> collection will be migrated to a new repository system with integrated preservation functionality<br />
* Organisational mandate - supporing research by ensuring content is preserved and made accessible<br />
* Organisational policy framework - Collection development policy, other Library policies, Institutional strategy.<br />
<br />
'''Scenario 2: Local archive business case for a digital preservation officer'''<br />
* Where are we now: size and complexity of collections | low organisational understanding of digital collection & preservation requirements | no designated digital collections/preservation officer | lack of technical support | lack of information about collections<br />
* Where are we going: predictions for growth of collections over next 5, 10, 20, 50 years | improved organisational understanding | clearly designated staff posts and roles <br />
* Contents of the collections: high level overviews identifying different content types emails, spreadsheets, digital surrogates etc<br />
* Provenance of collection: depositors information, ownership etc<br />
* Some analysis of preservation strategies likely to be used for different collections<br />
* Organisational mandate: identify who makes decisions about access, retention, preservation etc.<br />
* Organisational policy framework: understand organisational priorities and strategies.<br />
<br />
'''Scenario 3: Large CH institution moving to third pary service provider'''<br />
* Where are we now:<br />
* Where are we going:<br />
* Contents of the collection:<br />
* Preservation intent and vision:<br />
* Problem & solution statement:<br />
* Organisational mandate:<br />
* Organisational policy framework:<br />
<br />
==Resources==<br />
''These are external resources of relevance to this section. Links can be incorporated into the text above if that is more useful''<br />
<br />
BL's Collection Profiling template (forthcoming)<br />
<br />
[http://aida.jiscinvolve.org/wp/ Assessing Institutional Digital Assets (AIDA)]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Step_by_step_guide_to_building_a_business_case&diff=1652Step by step guide to building a business case2013-08-19T12:55:23Z<p>PWheatley: /* 4) Think hard about your audience */</p>
<hr />
<div>__NOTOC__<br />
[[File:StepByStep.png|right|Archiving your files securely in a repository]]<br />
This is a step by step guide to the key activities you need to conduct in order to prepare, plan and construct your digital preservation business case. Note that the related [[Template for building a business case]] is ordered in a way that reflects a typical business case structure.<br />
<br />
''Use this to take you, in a chronological order, through the process of business case construction.''<br />
<br />
====1) Preparation====<br />
*Is the timing right? [[When is the right time to write a business case?|Read more on "when?"...]]<br />
*Do the background reading:<br />
**Assess/review previous DP work at your organisation and note any lessons learned.<br />
**Check if your organisation has a standard business case template that you will need to use. [[What's in a business case?|Be aware that your organisation's template may not give emphasis to some important elements of a business case]].<br />
**Look at what others are doing.<br />
**Get a copy of your organisation's strategy.<br />
<br />
====2) Audit your organisation's readiness====<br />
*Conduct a [[Risks|risk assessment]] at the organisational level.<br />
*Assess your [[Institutional readiness]].<br />
<br />
====3) Assess where you are and what you need====<br />
*Depending on the scope and granularity of your activity you may want to:<br />
**Audit your digital collections.<br />
**Assess your organisation for digital preservation risks.<br />
**Assess and understand the characteristics of a collection of digital assets.<br />
*Decide on the main focus of your business case<br />
<br />
====4) Think hard about your audience====<br />
*Who are your key [[Stakeholder analysis|stakeholders]]?<br />
*Your business case must be carefully targeted at your intended audience.<br />
*Think about what language to use, for example see "[http://web.archive.org/web/20130605143741/http://libraries.stackexchange.com/questions/943/what-has-been-found-to-be-the-most-effective-alternate-term-for-digital-preserv What has been found to be the most effective alternate term for “digital preservation” when communicating beyond the library and archives community?]"<br />
<br />
====5) Work out your objectives for your digital preservation activity====<br />
*Describe what you want to achieve with the business case and what kind of activity you need to reach that goal.<br />
*Define your [[How do I make the case for what I want to do?#How_do_I_scope_my_business_case.3F|scope]].<br />
*Provide a brief plan of what will happen and when.<br />
*Identify [[Costs|costs]] and describe the resources needed (eg. for staff/infrastructure).<br />
<br />
====6) Benefits====<br />
*Get a generic list of digital preservation benefits.<br />
*Make a list of benefits for your digital content/collection.<br />
*Map those benefits to your organisation's strategy (prioritise benefits/work out what will appeal to your sponsor).<br />
*Read more on [[Benefits]]...<br />
<br />
====7) What else is required in your organisation's business case template?====<br />
*Benefits, risks and costs are core - what else do you need to cover in your organisation's business case template?<br />
**Cost benefit analysis or options appraisal.<br />
**Further detail about what you want to do (implementation plan / project plan).<br />
<br />
====8) Validate and refine your business case====<br />
*Think about what else you need to do to ensure that your business case is complete.<br />
*Review your business case carefully, and seek advice and comment from others.<br />
*Identify weaknesses in your business case. If you were on a board tasked with assessing your case and didn't want to fund it, how would you attack it? Are there gaps in the evidence or unrealistic assertions?<br />
*Compare and contrast your case with others in order to identify missing detail or areas for improvement (see [[Case Studies]]).<br />
<br />
====9) Deliver your business case with maximum impact====<br />
*Find out how your business case will be evaluated and consider ways to increase it's chances of success.<br />
**Who is you main sponsor/advocate?<br />
*Create an Elevator Pitch, so you have the right language ready to make your case to potential advocates in your organisation. See these [http://wiki.opf-labs.org/display/SPR/Collated+business+plan+results+from+SPRUCE#CollatedbusinessplanresultsfromSPRUCE-ElevatorPitch example pitches from digital preservation practitioners] at [http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673 SPRUCE mashup events].<br />
<br />
====10) Share====<br />
*Consider removing sensitive details from your business case, and then sharing it [[Case studies|here]] for others to learn from.<br />
<br />
====Also see...====<br />
*[[IOE case study: Check list for writing a business case for digital preservation]]<br />
*[http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf Developing a Business Case for Digital Preservation (Minnesota Historical Society)]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=About_the_Digital_Preservation_Business_Case_Toolkit&diff=1651About the Digital Preservation Business Case Toolkit2013-08-19T10:03:44Z<p>PWheatley: /* Who is this toolkit for? */</p>
<hr />
<div>__NOTOC__<br />
[[File:ArchiveData BellJar web.png|right|Preserving a floppy disk?]]<br />
====What is the Digital Preservation Business Case Toolkit?====<br />
This Toolkit provides an in depth guide to writing a business case that is focused on digital preservation activities. If an organisation would like to change, adapt or expand its activities in a way that requires additional resources, it's typical for senior management to request that a business case is prepared. It will outline what resources are required, what the resource will be used to achieve and how this new investment will benefit the organisation. This Toolkit provides an array of helpful information to assist in the construction of a business case, from planning and preparation all the way through to polishing and communicating the finished case.<br />
<br />
====Who is this toolkit for?====<br />
This Toolkit is for anyone who would like to create a business case focused on digital preservation. It's targeted at practitioners (and their managers) who are working with digital resources and would like to obtain funds to expand their digital preservation activities. The Toolkit is primarily aimed at those seeking further funds from within their organisation, but could also provide useful information for those writing a bid for project funds from an external funding body.<br />
<br />
====How to get the most out of this toolkit====<br />
There is no perfect formula for writing a business case. It all depends on what the business case is for, who it is aimed at and how your organisation wants you to present a business case. This toolkit therefore provides a variety of ways to get you thinking about what should go into '''your''' business case. It can't provide all the answers, but it aims to ask all the right questions!<br />
*The [[Step by step guide to building a business case]] provides a high level run through of the steps you should follow to create a business case. It doesn't go into detail, but it does provide a suggested order of what to tackle and when.<br />
*The [[Template for building a business case]] provides much more detailed guidance on how to write the key sections required in most business cases. It's structured in the form of a generic business case, not in the order of how you should go about the business case creation process.<br />
*The [[When, Why, What, Who and How?]] provides a set of key questions and answers about different aspects a digital preservation business case. This section provides lots of food for thought about getting your business case right, and is useful for tackling problems if you get stuck.<br />
*Throughout the toolkit you'll find text in italics that provides a concise summary of the purpose of each section.<br />
*There is some overlap between the different sections of this toolkit, and there will likewise be overlap between different parts of your business case. Be ready for this!<br />
*The toolkit is in a wiki for a reason: so we can keep refining and improving it. Please send any feedback by email to: p (dot) r (dot) wheatley (at) leeds (dot) ac (dot) uk<br />
<br />
====Credits, acknowledgements and thanks====<br />
This Toolkit was created by the [http://www.jisc.ac.uk/ Jisc] funded [http://wiki.opf-labs.org/display/SPR SPRUCE Project].<br />
<br />
Thanks go out to the digital preservation experts who wrote the Toolkit in a [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Book Sprint:<br />
<br />
*'''Paul Wheatley''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''Bo Middleton''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''William Kilbride''', [http://www.dpconline.org/ Digital Preservation Coalition] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Bram van der Werf''', [http://www.openplanetsfoundation.org/ Open Planets Foundation] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Susan Reilly''', [http://www.libereurope.eu/ LIBER] (External Sprint Representative)<br />
*'''Ed Fay''', [http://www.lse.ac.uk/ London School of Economics] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Rachel MacGregor''', [http://libraryofbirmingham.com/ The Library of Birmingham] (SPRUCE Practitioner)<br />
*'''Thom Carter''', [http://www.lse.ac.uk/ London School of Economics] (SPRUCE Practitioner)<br />
*'''Neil Grindley''', [http://www.jisc.ac.uk/ Jisc] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Maureen Pennock''', [http://bl.uk/ British Library] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Jodie Double''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Beccy Shipman''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Tom Woolley''', [http://curveagency.com/ Curve Agency] (Book Sprint Illustrator and SPRUCE Practitioner)<br />
<br />
Thanks go to the many practitioners and developers who took part in the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Mashups which provided much of the valuable resources and foundation used to build this Toolkit. And thanks also go to the many others who have supported and contributed to SPRUCE and this Toolkit.<br />
<br />
[[File:Hackathon.png|left|330px|Book sprinting]]<br />
<br />
====How was the Toolkit created?====<br />
The structure and core text of the Toolkit was created in 3 day workshop, focused on writing, that followed the format of a [http://publications.cetis.ac.uk/2013/764 Book Sprint]. The Sprint drew on an array of experience and resources that were gained throughout the first 1.5 years of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]. This included the results of business case exercises conducted with an array of practitioners from memory organisations in a number of [http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673 mashup events]. The breadth and quality of the resulting Toolkit was enhanced by writing up the results of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] work with not just one or two authors, but 13 experts from the digital preservation field. Successive iterations of brainstorming, writing bullet points, fleshing out text and peer review between authors were applied in order to reach the end result. Illustrator (and former SPRUCE Practitioner) Tom Woolley worked alongside the authors to create illustrations that highlight concepts from the Toolkit. The agenda for the book sprint can be found [[BookSprint|here]]. [http://www.openplanetsfoundation.org/blogs/2013-08-15-book-sprinting-spruce Read more about how the book sprint worked out in this blog post].<br />
<br />
====I like these illustrations, can I use them elsewhere?====<br />
Yes! Our illustrator [http://www.tomwoolley.com/ Tom Woolley] (from [http://curveagency.com/ Curve Agency]) did a great job on bringing the toolkit alive, so we thought we'd make all the images available under a creative commons license. Check out the [[SPRUCE Digital Preservation Illustrations]] page.<br />
<br />
====What is the status of the Toolkit?====<br />
As of 13/8/2013 the first draft of the toolkit is complete. Further refinement will continue throughout the remaining life of the SPRUCE Project which will finish at the end of November.</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=About_the_Digital_Preservation_Business_Case_Toolkit&diff=1650About the Digital Preservation Business Case Toolkit2013-08-16T12:41:46Z<p>PWheatley: /* How to get the most out of this toolkit */</p>
<hr />
<div>__NOTOC__<br />
[[File:ArchiveData BellJar web.png|right|Preserving a floppy disk?]]<br />
====What is the Digital Preservation Business Case Toolkit?====<br />
This Toolkit provides an in depth guide to writing a business case that is focused on digital preservation activities. If an organisation would like to change, adapt or expand its activities in a way that requires additional resources, it's typical for senior management to request that a business case is prepared. It will outline what resources are required, what the resource will be used to achieve and how this new investment will benefit the organisation. This Toolkit provides an array of helpful information to assist in the construction of a business case, from planning and preparation all the way through to polishing and communicating the finished case.<br />
<br />
====Who is this toolkit for?====<br />
This Toolkit is for anyone who would like to create a business case focused on digital preservation. It's targeted primarily at practitioners (and their managers) who are working with digital resources and would like to obtain funds to expand their digital preservation activities. The Toolkit is primarily aimed at those seeking further funds from within their organisation, but could also provide useful information for those writing a bid for project funds from an external funding body.<br />
<br />
====How to get the most out of this toolkit====<br />
There is no perfect formula for writing a business case. It all depends on what the business case is for, who it is aimed at and how your organisation wants you to present a business case. This toolkit therefore provides a variety of ways to get you thinking about what should go into '''your''' business case. It can't provide all the answers, but it aims to ask all the right questions!<br />
*The [[Step by step guide to building a business case]] provides a high level run through of the steps you should follow to create a business case. It doesn't go into detail, but it does provide a suggested order of what to tackle and when.<br />
*The [[Template for building a business case]] provides much more detailed guidance on how to write the key sections required in most business cases. It's structured in the form of a generic business case, not in the order of how you should go about the business case creation process.<br />
*The [[When, Why, What, Who and How?]] provides a set of key questions and answers about different aspects a digital preservation business case. This section provides lots of food for thought about getting your business case right, and is useful for tackling problems if you get stuck.<br />
*Throughout the toolkit you'll find text in italics that provides a concise summary of the purpose of each section.<br />
*There is some overlap between the different sections of this toolkit, and there will likewise be overlap between different parts of your business case. Be ready for this!<br />
*The toolkit is in a wiki for a reason: so we can keep refining and improving it. Please send any feedback by email to: p (dot) r (dot) wheatley (at) leeds (dot) ac (dot) uk<br />
<br />
====Credits, acknowledgements and thanks====<br />
This Toolkit was created by the [http://www.jisc.ac.uk/ Jisc] funded [http://wiki.opf-labs.org/display/SPR SPRUCE Project].<br />
<br />
Thanks go out to the digital preservation experts who wrote the Toolkit in a [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Book Sprint:<br />
<br />
*'''Paul Wheatley''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''Bo Middleton''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''William Kilbride''', [http://www.dpconline.org/ Digital Preservation Coalition] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Bram van der Werf''', [http://www.openplanetsfoundation.org/ Open Planets Foundation] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Susan Reilly''', [http://www.libereurope.eu/ LIBER] (External Sprint Representative)<br />
*'''Ed Fay''', [http://www.lse.ac.uk/ London School of Economics] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Rachel MacGregor''', [http://libraryofbirmingham.com/ The Library of Birmingham] (SPRUCE Practitioner)<br />
*'''Thom Carter''', [http://www.lse.ac.uk/ London School of Economics] (SPRUCE Practitioner)<br />
*'''Neil Grindley''', [http://www.jisc.ac.uk/ Jisc] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Maureen Pennock''', [http://bl.uk/ British Library] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Jodie Double''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Beccy Shipman''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Tom Woolley''', [http://curveagency.com/ Curve Agency] (Book Sprint Illustrator and SPRUCE Practitioner)<br />
<br />
Thanks go to the many practitioners and developers who took part in the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Mashups which provided much of the valuable resources and foundation used to build this Toolkit. And thanks also go to the many others who have supported and contributed to SPRUCE and this Toolkit.<br />
<br />
[[File:Hackathon.png|left|330px|Book sprinting]]<br />
<br />
====How was the Toolkit created?====<br />
The structure and core text of the Toolkit was created in 3 day workshop, focused on writing, that followed the format of a [http://publications.cetis.ac.uk/2013/764 Book Sprint]. The Sprint drew on an array of experience and resources that were gained throughout the first 1.5 years of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]. This included the results of business case exercises conducted with an array of practitioners from memory organisations in a number of [http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673 mashup events]. The breadth and quality of the resulting Toolkit was enhanced by writing up the results of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] work with not just one or two authors, but 13 experts from the digital preservation field. Successive iterations of brainstorming, writing bullet points, fleshing out text and peer review between authors were applied in order to reach the end result. Illustrator (and former SPRUCE Practitioner) Tom Woolley worked alongside the authors to create illustrations that highlight concepts from the Toolkit. The agenda for the book sprint can be found [[BookSprint|here]]. [http://www.openplanetsfoundation.org/blogs/2013-08-15-book-sprinting-spruce Read more about how the book sprint worked out in this blog post].<br />
<br />
====I like these illustrations, can I use them elsewhere?====<br />
Yes! Our illustrator [http://www.tomwoolley.com/ Tom Woolley] (from [http://curveagency.com/ Curve Agency]) did a great job on bringing the toolkit alive, so we thought we'd make all the images available under a creative commons license. Check out the [[SPRUCE Digital Preservation Illustrations]] page.<br />
<br />
====What is the status of the Toolkit?====<br />
As of 13/8/2013 the first draft of the toolkit is complete. Further refinement will continue throughout the remaining life of the SPRUCE Project which will finish at the end of November.</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=About_the_Digital_Preservation_Business_Case_Toolkit&diff=1649About the Digital Preservation Business Case Toolkit2013-08-16T12:37:18Z<p>PWheatley: /* How to get the most out of this toolkit */</p>
<hr />
<div>__NOTOC__<br />
[[File:ArchiveData BellJar web.png|right|Preserving a floppy disk?]]<br />
====What is the Digital Preservation Business Case Toolkit?====<br />
This Toolkit provides an in depth guide to writing a business case that is focused on digital preservation activities. If an organisation would like to change, adapt or expand its activities in a way that requires additional resources, it's typical for senior management to request that a business case is prepared. It will outline what resources are required, what the resource will be used to achieve and how this new investment will benefit the organisation. This Toolkit provides an array of helpful information to assist in the construction of a business case, from planning and preparation all the way through to polishing and communicating the finished case.<br />
<br />
====Who is this toolkit for?====<br />
This Toolkit is for anyone who would like to create a business case focused on digital preservation. It's targeted primarily at practitioners (and their managers) who are working with digital resources and would like to obtain funds to expand their digital preservation activities. The Toolkit is primarily aimed at those seeking further funds from within their organisation, but could also provide useful information for those writing a bid for project funds from an external funding body.<br />
<br />
====How to get the most out of this toolkit====<br />
There is no perfect formula for writing a business case. It all depends on what the business case is for, who it is aimed at and how your organisation wants you to present a business case. This toolkit therefore provides a variety of ways to get you thinking about what should go into '''your''' business case. It can't provide all the answers, but it aims to ask all the right questions!<br />
*The [[Step by step guide to building a business case]] provides a high level run through of the steps you should follow to create a business case. It doesn't go into detail, but it does provide a suggested order of what to tackle and when.<br />
*The [[Template for building a business case]] provides much more detailed guidance on how to write the key sections required in most business cases. It's structured in the form of a generic business case, not in the order of how you should go about the business case creation process.<br />
*The [[When, Why, What, Who and How?]] provides a set of key questions about different aspects a digital preservation business case. This section provides lots of food for thought about getting your business case right, and is useful for tackling problems if you get stuck.<br />
*Throughout the toolkit you'll find text in italics that provides a concise summary of the purpose of each section.<br />
*There is some overlap between the different sections of this toolkit, and there will likewise be overlap between different parts of your business case. Be ready for this!<br />
*The toolkit is in a wiki for a reason: so we can keep refining and improving it. Please send any feedback by email to: p (dot) r (dot) wheatley (at) leeds (dot) ac (dot) uk<br />
<br />
====Credits, acknowledgements and thanks====<br />
This Toolkit was created by the [http://www.jisc.ac.uk/ Jisc] funded [http://wiki.opf-labs.org/display/SPR SPRUCE Project].<br />
<br />
Thanks go out to the digital preservation experts who wrote the Toolkit in a [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Book Sprint:<br />
<br />
*'''Paul Wheatley''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''Bo Middleton''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''William Kilbride''', [http://www.dpconline.org/ Digital Preservation Coalition] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Bram van der Werf''', [http://www.openplanetsfoundation.org/ Open Planets Foundation] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Susan Reilly''', [http://www.libereurope.eu/ LIBER] (External Sprint Representative)<br />
*'''Ed Fay''', [http://www.lse.ac.uk/ London School of Economics] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Rachel MacGregor''', [http://libraryofbirmingham.com/ The Library of Birmingham] (SPRUCE Practitioner)<br />
*'''Thom Carter''', [http://www.lse.ac.uk/ London School of Economics] (SPRUCE Practitioner)<br />
*'''Neil Grindley''', [http://www.jisc.ac.uk/ Jisc] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Maureen Pennock''', [http://bl.uk/ British Library] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Jodie Double''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Beccy Shipman''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Tom Woolley''', [http://curveagency.com/ Curve Agency] (Book Sprint Illustrator and SPRUCE Practitioner)<br />
<br />
Thanks go to the many practitioners and developers who took part in the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Mashups which provided much of the valuable resources and foundation used to build this Toolkit. And thanks also go to the many others who have supported and contributed to SPRUCE and this Toolkit.<br />
<br />
[[File:Hackathon.png|left|330px|Book sprinting]]<br />
<br />
====How was the Toolkit created?====<br />
The structure and core text of the Toolkit was created in 3 day workshop, focused on writing, that followed the format of a [http://publications.cetis.ac.uk/2013/764 Book Sprint]. The Sprint drew on an array of experience and resources that were gained throughout the first 1.5 years of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]. This included the results of business case exercises conducted with an array of practitioners from memory organisations in a number of [http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673 mashup events]. The breadth and quality of the resulting Toolkit was enhanced by writing up the results of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] work with not just one or two authors, but 13 experts from the digital preservation field. Successive iterations of brainstorming, writing bullet points, fleshing out text and peer review between authors were applied in order to reach the end result. Illustrator (and former SPRUCE Practitioner) Tom Woolley worked alongside the authors to create illustrations that highlight concepts from the Toolkit. The agenda for the book sprint can be found [[BookSprint|here]]. [http://www.openplanetsfoundation.org/blogs/2013-08-15-book-sprinting-spruce Read more about how the book sprint worked out in this blog post].<br />
<br />
====I like these illustrations, can I use them elsewhere?====<br />
Yes! Our illustrator [http://www.tomwoolley.com/ Tom Woolley] (from [http://curveagency.com/ Curve Agency]) did a great job on bringing the toolkit alive, so we thought we'd make all the images available under a creative commons license. Check out the [[SPRUCE Digital Preservation Illustrations]] page.<br />
<br />
====What is the status of the Toolkit?====<br />
As of 13/8/2013 the first draft of the toolkit is complete. Further refinement will continue throughout the remaining life of the SPRUCE Project which will finish at the end of November.</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=About_the_Digital_Preservation_Business_Case_Toolkit&diff=1648About the Digital Preservation Business Case Toolkit2013-08-16T11:18:23Z<p>PWheatley: /* How to get the most out of this toolkit */</p>
<hr />
<div>__NOTOC__<br />
[[File:ArchiveData BellJar web.png|right|Preserving a floppy disk?]]<br />
====What is the Digital Preservation Business Case Toolkit?====<br />
This Toolkit provides an in depth guide to writing a business case that is focused on digital preservation activities. If an organisation would like to change, adapt or expand its activities in a way that requires additional resources, it's typical for senior management to request that a business case is prepared. It will outline what resources are required, what the resource will be used to achieve and how this new investment will benefit the organisation. This Toolkit provides an array of helpful information to assist in the construction of a business case, from planning and preparation all the way through to polishing and communicating the finished case.<br />
<br />
====Who is this toolkit for?====<br />
This Toolkit is for anyone who would like to create a business case focused on digital preservation. It's targeted primarily at practitioners (and their managers) who are working with digital resources and would like to obtain funds to expand their digital preservation activities. The Toolkit is primarily aimed at those seeking further funds from within their organisation, but could also provide useful information for those writing a bid for project funds from an external funding body.<br />
<br />
====How to get the most out of this toolkit====<br />
There is no perfect formula for writing a business case. It all depends on what the business case is for, who it is aimed at and how your organisation wants you to present a business case. This toolkit therefore provides a variety of ways to get you thinking about what should go into '''your''' business case. It doesn't provide all the answers, but it aims to ask all the right questions!<br />
*The [[Step by step guide to building a business case]] provides a high level run through of the steps you should follow to create a business case. It doesn't go into detail, but it does provide a suggested order of what to tackle and when.<br />
*The [[Template for building a business case]] provides much more detailed guidance on how to write the key sections required in most business cases. It's structured in the form of a generic business case, not in the order of how you should go about the business case creation process.<br />
*The [[When, Why, What, Who and How?]] provides a set of key questions about different aspects a digital preservation business case. This section provides lots of food for thought about getting your business case right, and is useful for tackling problems if you get stuck.<br />
*Throughout the toolkit you'll find text in italics that provides a concise summary of the purpose of each section.<br />
*There is some overlap between the different sections of this toolkit, and there will likewise be overlap between different parts of your business case. Be ready for this!<br />
*The toolkit is in a wiki for a reason: so we can keep refining and improving it. Please send any feedback by email to: p (dot) r (dot) wheatley (at) leeds (dot) ac (dot) uk<br />
<br />
====Credits, acknowledgements and thanks====<br />
This Toolkit was created by the [http://www.jisc.ac.uk/ Jisc] funded [http://wiki.opf-labs.org/display/SPR SPRUCE Project].<br />
<br />
Thanks go out to the digital preservation experts who wrote the Toolkit in a [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Book Sprint:<br />
<br />
*'''Paul Wheatley''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''Bo Middleton''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''William Kilbride''', [http://www.dpconline.org/ Digital Preservation Coalition] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Bram van der Werf''', [http://www.openplanetsfoundation.org/ Open Planets Foundation] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Susan Reilly''', [http://www.libereurope.eu/ LIBER] (External Sprint Representative)<br />
*'''Ed Fay''', [http://www.lse.ac.uk/ London School of Economics] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Rachel MacGregor''', [http://libraryofbirmingham.com/ The Library of Birmingham] (SPRUCE Practitioner)<br />
*'''Thom Carter''', [http://www.lse.ac.uk/ London School of Economics] (SPRUCE Practitioner)<br />
*'''Neil Grindley''', [http://www.jisc.ac.uk/ Jisc] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Maureen Pennock''', [http://bl.uk/ British Library] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Jodie Double''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Beccy Shipman''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Tom Woolley''', [http://curveagency.com/ Curve Agency] (Book Sprint Illustrator and SPRUCE Practitioner)<br />
<br />
Thanks go to the many practitioners and developers who took part in the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Mashups which provided much of the valuable resources and foundation used to build this Toolkit. And thanks also go to the many others who have supported and contributed to SPRUCE and this Toolkit.<br />
<br />
[[File:Hackathon.png|left|330px|Book sprinting]]<br />
<br />
====How was the Toolkit created?====<br />
The structure and core text of the Toolkit was created in 3 day workshop, focused on writing, that followed the format of a [http://publications.cetis.ac.uk/2013/764 Book Sprint]. The Sprint drew on an array of experience and resources that were gained throughout the first 1.5 years of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]. This included the results of business case exercises conducted with an array of practitioners from memory organisations in a number of [http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673 mashup events]. The breadth and quality of the resulting Toolkit was enhanced by writing up the results of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] work with not just one or two authors, but 13 experts from the digital preservation field. Successive iterations of brainstorming, writing bullet points, fleshing out text and peer review between authors were applied in order to reach the end result. Illustrator (and former SPRUCE Practitioner) Tom Woolley worked alongside the authors to create illustrations that highlight concepts from the Toolkit. The agenda for the book sprint can be found [[BookSprint|here]]. [http://www.openplanetsfoundation.org/blogs/2013-08-15-book-sprinting-spruce Read more about how the book sprint worked out in this blog post].<br />
<br />
====I like these illustrations, can I use them elsewhere?====<br />
Yes! Our illustrator [http://www.tomwoolley.com/ Tom Woolley] (from [http://curveagency.com/ Curve Agency]) did a great job on bringing the toolkit alive, so we thought we'd make all the images available under a creative commons license. Check out the [[SPRUCE Digital Preservation Illustrations]] page.<br />
<br />
====What is the status of the Toolkit?====<br />
As of 13/8/2013 the first draft of the toolkit is complete. Further refinement will continue throughout the remaining life of the SPRUCE Project which will finish at the end of November.</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=About_the_Digital_Preservation_Business_Case_Toolkit&diff=1647About the Digital Preservation Business Case Toolkit2013-08-16T11:17:50Z<p>PWheatley: /* What is the Digital Preservation Business Case Toolkit? */</p>
<hr />
<div>__NOTOC__<br />
[[File:ArchiveData BellJar web.png|right|Preserving a floppy disk?]]<br />
====What is the Digital Preservation Business Case Toolkit?====<br />
This Toolkit provides an in depth guide to writing a business case that is focused on digital preservation activities. If an organisation would like to change, adapt or expand its activities in a way that requires additional resources, it's typical for senior management to request that a business case is prepared. It will outline what resources are required, what the resource will be used to achieve and how this new investment will benefit the organisation. This Toolkit provides an array of helpful information to assist in the construction of a business case, from planning and preparation all the way through to polishing and communicating the finished case.<br />
<br />
====Who is this toolkit for?====<br />
This Toolkit is for anyone who would like to create a business case focused on digital preservation. It's targeted primarily at practitioners (and their managers) who are working with digital resources and would like to obtain funds to expand their digital preservation activities. The Toolkit is primarily aimed at those seeking further funds from within their organisation, but could also provide useful information for those writing a bid for project funds from an external funding body.<br />
<br />
====How to get the most out of this toolkit====<br />
There is no perfect formula for writing a business case. It all depends on what the business case is for, who it is aimed at and how your organisation wants you to present a business case. This toolkit therefore provides a variety of ways to get you thinking about what should go into '''your''' business case. It doesn't provide all the answers, but it aims to ask all the right questions!<br />
*The [[Step by step guide to building a business case]] provides a high level run through of the steps you should follow to create a business case. It doesn't go into detail, but it does provide a suggested order of what to tackle and when.<br />
*The [[Template for building a business case]] provides much more detailed guidance on how to write some of the key sections required in most business cases. It's structured in the form of a generic business case, not in the order of how you should go about the business case creation process.<br />
*The [[When, Why, What, Who and How?]] provides a set of key questions about different aspects a digital preservation business case. This section provides lots of food for thought about getting your business case right, and is useful for tackling problems if you get stuck.<br />
*Throughout the toolkit you'll find text in italics that provides a concise summary of the purpose of each section.<br />
*There is some overlap between the different sections of this toolkit, and there will likewise be overlap between different parts of your business case. Be ready for this!<br />
*The toolkit is in a wiki for a reason: so we can keep refining and improving it. Please send any feedback by email to: p (dot) r (dot) wheatley (at) leeds (dot) ac (dot) uk<br />
<br />
====Credits, acknowledgements and thanks====<br />
This Toolkit was created by the [http://www.jisc.ac.uk/ Jisc] funded [http://wiki.opf-labs.org/display/SPR SPRUCE Project].<br />
<br />
Thanks go out to the digital preservation experts who wrote the Toolkit in a [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Book Sprint:<br />
<br />
*'''Paul Wheatley''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''Bo Middleton''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''William Kilbride''', [http://www.dpconline.org/ Digital Preservation Coalition] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Bram van der Werf''', [http://www.openplanetsfoundation.org/ Open Planets Foundation] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Susan Reilly''', [http://www.libereurope.eu/ LIBER] (External Sprint Representative)<br />
*'''Ed Fay''', [http://www.lse.ac.uk/ London School of Economics] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Rachel MacGregor''', [http://libraryofbirmingham.com/ The Library of Birmingham] (SPRUCE Practitioner)<br />
*'''Thom Carter''', [http://www.lse.ac.uk/ London School of Economics] (SPRUCE Practitioner)<br />
*'''Neil Grindley''', [http://www.jisc.ac.uk/ Jisc] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Maureen Pennock''', [http://bl.uk/ British Library] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Jodie Double''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Beccy Shipman''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Tom Woolley''', [http://curveagency.com/ Curve Agency] (Book Sprint Illustrator and SPRUCE Practitioner)<br />
<br />
Thanks go to the many practitioners and developers who took part in the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Mashups which provided much of the valuable resources and foundation used to build this Toolkit. And thanks also go to the many others who have supported and contributed to SPRUCE and this Toolkit.<br />
<br />
[[File:Hackathon.png|left|330px|Book sprinting]]<br />
<br />
====How was the Toolkit created?====<br />
The structure and core text of the Toolkit was created in 3 day workshop, focused on writing, that followed the format of a [http://publications.cetis.ac.uk/2013/764 Book Sprint]. The Sprint drew on an array of experience and resources that were gained throughout the first 1.5 years of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]. This included the results of business case exercises conducted with an array of practitioners from memory organisations in a number of [http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673 mashup events]. The breadth and quality of the resulting Toolkit was enhanced by writing up the results of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] work with not just one or two authors, but 13 experts from the digital preservation field. Successive iterations of brainstorming, writing bullet points, fleshing out text and peer review between authors were applied in order to reach the end result. Illustrator (and former SPRUCE Practitioner) Tom Woolley worked alongside the authors to create illustrations that highlight concepts from the Toolkit. The agenda for the book sprint can be found [[BookSprint|here]]. [http://www.openplanetsfoundation.org/blogs/2013-08-15-book-sprinting-spruce Read more about how the book sprint worked out in this blog post].<br />
<br />
====I like these illustrations, can I use them elsewhere?====<br />
Yes! Our illustrator [http://www.tomwoolley.com/ Tom Woolley] (from [http://curveagency.com/ Curve Agency]) did a great job on bringing the toolkit alive, so we thought we'd make all the images available under a creative commons license. Check out the [[SPRUCE Digital Preservation Illustrations]] page.<br />
<br />
====What is the status of the Toolkit?====<br />
As of 13/8/2013 the first draft of the toolkit is complete. Further refinement will continue throughout the remaining life of the SPRUCE Project which will finish at the end of November.</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=About_the_Digital_Preservation_Business_Case_Toolkit&diff=1646About the Digital Preservation Business Case Toolkit2013-08-16T11:16:40Z<p>PWheatley: /* What is the Digital Preservation Business Case Toolkit? */</p>
<hr />
<div>__NOTOC__<br />
[[File:ArchiveData BellJar web.png|right|Preserving a floppy disk?]]<br />
====What is the Digital Preservation Business Case Toolkit?====<br />
This Toolkit provides an in depth guide to writing a business case that is focused on digital preservation activities. If an organisation would like to change, adapt or expand its activities in a way that requires additional resources, it's typical for senior management to request that a business case is prepared. The business case will outline what resources are required, what the resource will be used to achieve and how this new investment will benefit the organisation. This Toolkit provides an array of resources to help in the construction of a business case, from planning and preparation all the way through to polishing and communicating the finished case.<br />
<br />
====Who is this toolkit for?====<br />
This Toolkit is for anyone who would like to create a business case focused on digital preservation. It's targeted primarily at practitioners (and their managers) who are working with digital resources and would like to obtain funds to expand their digital preservation activities. The Toolkit is primarily aimed at those seeking further funds from within their organisation, but could also provide useful information for those writing a bid for project funds from an external funding body.<br />
<br />
====How to get the most out of this toolkit====<br />
There is no perfect formula for writing a business case. It all depends on what the business case is for, who it is aimed at and how your organisation wants you to present a business case. This toolkit therefore provides a variety of ways to get you thinking about what should go into '''your''' business case. It doesn't provide all the answers, but it aims to ask all the right questions!<br />
*The [[Step by step guide to building a business case]] provides a high level run through of the steps you should follow to create a business case. It doesn't go into detail, but it does provide a suggested order of what to tackle and when.<br />
*The [[Template for building a business case]] provides much more detailed guidance on how to write some of the key sections required in most business cases. It's structured in the form of a generic business case, not in the order of how you should go about the business case creation process.<br />
*The [[When, Why, What, Who and How?]] provides a set of key questions about different aspects a digital preservation business case. This section provides lots of food for thought about getting your business case right, and is useful for tackling problems if you get stuck.<br />
*Throughout the toolkit you'll find text in italics that provides a concise summary of the purpose of each section.<br />
*There is some overlap between the different sections of this toolkit, and there will likewise be overlap between different parts of your business case. Be ready for this!<br />
*The toolkit is in a wiki for a reason: so we can keep refining and improving it. Please send any feedback by email to: p (dot) r (dot) wheatley (at) leeds (dot) ac (dot) uk<br />
<br />
====Credits, acknowledgements and thanks====<br />
This Toolkit was created by the [http://www.jisc.ac.uk/ Jisc] funded [http://wiki.opf-labs.org/display/SPR SPRUCE Project].<br />
<br />
Thanks go out to the digital preservation experts who wrote the Toolkit in a [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Book Sprint:<br />
<br />
*'''Paul Wheatley''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''Bo Middleton''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''William Kilbride''', [http://www.dpconline.org/ Digital Preservation Coalition] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Bram van der Werf''', [http://www.openplanetsfoundation.org/ Open Planets Foundation] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Susan Reilly''', [http://www.libereurope.eu/ LIBER] (External Sprint Representative)<br />
*'''Ed Fay''', [http://www.lse.ac.uk/ London School of Economics] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Rachel MacGregor''', [http://libraryofbirmingham.com/ The Library of Birmingham] (SPRUCE Practitioner)<br />
*'''Thom Carter''', [http://www.lse.ac.uk/ London School of Economics] (SPRUCE Practitioner)<br />
*'''Neil Grindley''', [http://www.jisc.ac.uk/ Jisc] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Maureen Pennock''', [http://bl.uk/ British Library] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Jodie Double''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Beccy Shipman''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Tom Woolley''', [http://curveagency.com/ Curve Agency] (Book Sprint Illustrator and SPRUCE Practitioner)<br />
<br />
Thanks go to the many practitioners and developers who took part in the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Mashups which provided much of the valuable resources and foundation used to build this Toolkit. And thanks also go to the many others who have supported and contributed to SPRUCE and this Toolkit.<br />
<br />
[[File:Hackathon.png|left|330px|Book sprinting]]<br />
<br />
====How was the Toolkit created?====<br />
The structure and core text of the Toolkit was created in 3 day workshop, focused on writing, that followed the format of a [http://publications.cetis.ac.uk/2013/764 Book Sprint]. The Sprint drew on an array of experience and resources that were gained throughout the first 1.5 years of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]. This included the results of business case exercises conducted with an array of practitioners from memory organisations in a number of [http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673 mashup events]. The breadth and quality of the resulting Toolkit was enhanced by writing up the results of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] work with not just one or two authors, but 13 experts from the digital preservation field. Successive iterations of brainstorming, writing bullet points, fleshing out text and peer review between authors were applied in order to reach the end result. Illustrator (and former SPRUCE Practitioner) Tom Woolley worked alongside the authors to create illustrations that highlight concepts from the Toolkit. The agenda for the book sprint can be found [[BookSprint|here]]. [http://www.openplanetsfoundation.org/blogs/2013-08-15-book-sprinting-spruce Read more about how the book sprint worked out in this blog post].<br />
<br />
====I like these illustrations, can I use them elsewhere?====<br />
Yes! Our illustrator [http://www.tomwoolley.com/ Tom Woolley] (from [http://curveagency.com/ Curve Agency]) did a great job on bringing the toolkit alive, so we thought we'd make all the images available under a creative commons license. Check out the [[SPRUCE Digital Preservation Illustrations]] page.<br />
<br />
====What is the status of the Toolkit?====<br />
As of 13/8/2013 the first draft of the toolkit is complete. Further refinement will continue throughout the remaining life of the SPRUCE Project which will finish at the end of November.</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Step_by_step_guide_to_building_a_business_case&diff=1645Step by step guide to building a business case2013-08-16T10:52:15Z<p>PWheatley: /* 8) Validation */</p>
<hr />
<div>__NOTOC__<br />
[[File:StepByStep.png|right|Archiving your files securely in a repository]]<br />
This is a step by step guide to the key activities you need to conduct in order to prepare, plan and construct your digital preservation business case. Note that the related [[Template for building a business case]] is ordered in a way that reflects a typical business case structure.<br />
<br />
''Use this to take you, in a chronological order, through the process of business case construction.''<br />
<br />
====1) Preparation====<br />
*Is the timing right? [[When is the right time to write a business case?|Read more on "when?"...]]<br />
*Do the background reading:<br />
**Assess/review previous DP work at your organisation and note any lessons learned.<br />
**Check if your organisation has a standard business case template that you will need to use. [[What's in a business case?|Be aware that your organisation's template may not give emphasis to some important elements of a business case]].<br />
**Look at what others are doing.<br />
**Get a copy of your organisation's strategy.<br />
<br />
====2) Audit your organisation's readiness====<br />
*Conduct a [[Risks|risk assessment]] at the organisational level.<br />
*Assess your [[Institutional readiness]].<br />
<br />
====3) Assess where you are and what you need====<br />
*Depending on the scope and granularity of your activity you may want to:<br />
**Audit your digital collections.<br />
**Assess your organisation for digital preservation risks.<br />
**Assess and understand the characteristics of a collection of digital assets.<br />
*Decide on the main focus of your business case<br />
<br />
====4) Think hard about your audience====<br />
*Who are your key [[Stakeholder analysis|stakeholders]]?<br />
*Your business case must be carefully targeted at your intended audience.<br />
*Think about what language to use.<br />
<br />
====5) Work out your objectives for your digital preservation activity====<br />
*Describe what you want to achieve with the business case and what kind of activity you need to reach that goal.<br />
*Define your [[How do I make the case for what I want to do?#How_do_I_scope_my_business_case.3F|scope]].<br />
*Provide a brief plan of what will happen and when.<br />
*Identify [[Costs|costs]] and describe the resources needed (eg. for staff/infrastructure).<br />
<br />
====6) Benefits====<br />
*Get a generic list of digital preservation benefits.<br />
*Make a list of benefits for your digital content/collection.<br />
*Map those benefits to your organisation's strategy (prioritise benefits/work out what will appeal to your sponsor).<br />
*Read more on [[Benefits]]...<br />
<br />
====7) What else is required in your organisation's business case template?====<br />
*Benefits, risks and costs are core - what else do you need to cover in your organisation's business case template?<br />
**Cost benefit analysis or options appraisal.<br />
**Further detail about what you want to do (implementation plan / project plan).<br />
<br />
====8) Validate and refine your business case====<br />
*Think about what else you need to do to ensure that your business case is complete.<br />
*Review your business case carefully, and seek advice and comment from others.<br />
*Identify weaknesses in your business case. If you were on a board tasked with assessing your case and didn't want to fund it, how would you attack it? Are there gaps in the evidence or unrealistic assertions?<br />
*Compare and contrast your case with others in order to identify missing detail or areas for improvement (see [[Case Studies]]).<br />
<br />
====9) Deliver your business case with maximum impact====<br />
*Find out how your business case will be evaluated and consider ways to increase it's chances of success.<br />
**Who is you main sponsor/advocate?<br />
*Create an Elevator Pitch, so you have the right language ready to make your case to potential advocates in your organisation. See these [http://wiki.opf-labs.org/display/SPR/Collated+business+plan+results+from+SPRUCE#CollatedbusinessplanresultsfromSPRUCE-ElevatorPitch example pitches from digital preservation practitioners] at [http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673 SPRUCE mashup events].<br />
<br />
====10) Share====<br />
*Consider removing sensitive details from your business case, and then sharing it [[Case studies|here]] for others to learn from.<br />
<br />
====Also see...====<br />
*[[IOE case study: Check list for writing a business case for digital preservation]]<br />
*[http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf Developing a Business Case for Digital Preservation (Minnesota Historical Society)]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Step_by_step_guide_to_building_a_business_case&diff=1644Step by step guide to building a business case2013-08-16T10:51:57Z<p>PWheatley: /* 7) What else? */</p>
<hr />
<div>__NOTOC__<br />
[[File:StepByStep.png|right|Archiving your files securely in a repository]]<br />
This is a step by step guide to the key activities you need to conduct in order to prepare, plan and construct your digital preservation business case. Note that the related [[Template for building a business case]] is ordered in a way that reflects a typical business case structure.<br />
<br />
''Use this to take you, in a chronological order, through the process of business case construction.''<br />
<br />
====1) Preparation====<br />
*Is the timing right? [[When is the right time to write a business case?|Read more on "when?"...]]<br />
*Do the background reading:<br />
**Assess/review previous DP work at your organisation and note any lessons learned.<br />
**Check if your organisation has a standard business case template that you will need to use. [[What's in a business case?|Be aware that your organisation's template may not give emphasis to some important elements of a business case]].<br />
**Look at what others are doing.<br />
**Get a copy of your organisation's strategy.<br />
<br />
====2) Audit your organisation's readiness====<br />
*Conduct a [[Risks|risk assessment]] at the organisational level.<br />
*Assess your [[Institutional readiness]].<br />
<br />
====3) Assess where you are and what you need====<br />
*Depending on the scope and granularity of your activity you may want to:<br />
**Audit your digital collections.<br />
**Assess your organisation for digital preservation risks.<br />
**Assess and understand the characteristics of a collection of digital assets.<br />
*Decide on the main focus of your business case<br />
<br />
====4) Think hard about your audience====<br />
*Who are your key [[Stakeholder analysis|stakeholders]]?<br />
*Your business case must be carefully targeted at your intended audience.<br />
*Think about what language to use.<br />
<br />
====5) Work out your objectives for your digital preservation activity====<br />
*Describe what you want to achieve with the business case and what kind of activity you need to reach that goal.<br />
*Define your [[How do I make the case for what I want to do?#How_do_I_scope_my_business_case.3F|scope]].<br />
*Provide a brief plan of what will happen and when.<br />
*Identify [[Costs|costs]] and describe the resources needed (eg. for staff/infrastructure).<br />
<br />
====6) Benefits====<br />
*Get a generic list of digital preservation benefits.<br />
*Make a list of benefits for your digital content/collection.<br />
*Map those benefits to your organisation's strategy (prioritise benefits/work out what will appeal to your sponsor).<br />
*Read more on [[Benefits]]...<br />
<br />
====7) What else is required in your organisation's business case template?====<br />
*Benefits, risks and costs are core - what else do you need to cover in your organisation's business case template?<br />
**Cost benefit analysis or options appraisal.<br />
**Further detail about what you want to do (implementation plan / project plan).<br />
<br />
====8) Validation====<br />
*Think about what else you need to do to ensure that your business case is complete.<br />
*Review your business case carefully, and seek advice and comment from others.<br />
*Identify weaknesses in your business case. If you were on a board tasked with assessing your case and didn't want to fund it, how would you attack it? Are there gaps in the evidence or unrealistic assertions?<br />
*Compare and contrast your case with others in order to identify missing detail or areas for improvement (see [[Case Studies]]).<br />
<br />
====9) Deliver your business case with maximum impact====<br />
*Find out how your business case will be evaluated and consider ways to increase it's chances of success.<br />
**Who is you main sponsor/advocate?<br />
*Create an Elevator Pitch, so you have the right language ready to make your case to potential advocates in your organisation. See these [http://wiki.opf-labs.org/display/SPR/Collated+business+plan+results+from+SPRUCE#CollatedbusinessplanresultsfromSPRUCE-ElevatorPitch example pitches from digital preservation practitioners] at [http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673 SPRUCE mashup events].<br />
<br />
====10) Share====<br />
*Consider removing sensitive details from your business case, and then sharing it [[Case studies|here]] for others to learn from.<br />
<br />
====Also see...====<br />
*[[IOE case study: Check list for writing a business case for digital preservation]]<br />
*[http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf Developing a Business Case for Digital Preservation (Minnesota Historical Society)]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Step_by_step_guide_to_building_a_business_case&diff=1643Step by step guide to building a business case2013-08-16T10:50:53Z<p>PWheatley: /* 5) Work out what you want to do */</p>
<hr />
<div>__NOTOC__<br />
[[File:StepByStep.png|right|Archiving your files securely in a repository]]<br />
This is a step by step guide to the key activities you need to conduct in order to prepare, plan and construct your digital preservation business case. Note that the related [[Template for building a business case]] is ordered in a way that reflects a typical business case structure.<br />
<br />
''Use this to take you, in a chronological order, through the process of business case construction.''<br />
<br />
====1) Preparation====<br />
*Is the timing right? [[When is the right time to write a business case?|Read more on "when?"...]]<br />
*Do the background reading:<br />
**Assess/review previous DP work at your organisation and note any lessons learned.<br />
**Check if your organisation has a standard business case template that you will need to use. [[What's in a business case?|Be aware that your organisation's template may not give emphasis to some important elements of a business case]].<br />
**Look at what others are doing.<br />
**Get a copy of your organisation's strategy.<br />
<br />
====2) Audit your organisation's readiness====<br />
*Conduct a [[Risks|risk assessment]] at the organisational level.<br />
*Assess your [[Institutional readiness]].<br />
<br />
====3) Assess where you are and what you need====<br />
*Depending on the scope and granularity of your activity you may want to:<br />
**Audit your digital collections.<br />
**Assess your organisation for digital preservation risks.<br />
**Assess and understand the characteristics of a collection of digital assets.<br />
*Decide on the main focus of your business case<br />
<br />
====4) Think hard about your audience====<br />
*Who are your key [[Stakeholder analysis|stakeholders]]?<br />
*Your business case must be carefully targeted at your intended audience.<br />
*Think about what language to use.<br />
<br />
====5) Work out your objectives for your digital preservation activity====<br />
*Describe what you want to achieve with the business case and what kind of activity you need to reach that goal.<br />
*Define your [[How do I make the case for what I want to do?#How_do_I_scope_my_business_case.3F|scope]].<br />
*Provide a brief plan of what will happen and when.<br />
*Identify [[Costs|costs]] and describe the resources needed (eg. for staff/infrastructure).<br />
<br />
====6) Benefits====<br />
*Get a generic list of digital preservation benefits.<br />
*Make a list of benefits for your digital content/collection.<br />
*Map those benefits to your organisation's strategy (prioritise benefits/work out what will appeal to your sponsor).<br />
*Read more on [[Benefits]]...<br />
<br />
====7) What else?====<br />
*Benefits, risks and costs are core - what else do you need to cover in your organisation's business case template?<br />
**Cost benefit analysis or options appraisal.<br />
**Further detail about what you want to do (implementation plan / project plan).<br />
<br />
====8) Validation====<br />
*Think about what else you need to do to ensure that your business case is complete.<br />
*Review your business case carefully, and seek advice and comment from others.<br />
*Identify weaknesses in your business case. If you were on a board tasked with assessing your case and didn't want to fund it, how would you attack it? Are there gaps in the evidence or unrealistic assertions?<br />
*Compare and contrast your case with others in order to identify missing detail or areas for improvement (see [[Case Studies]]).<br />
<br />
====9) Deliver your business case with maximum impact====<br />
*Find out how your business case will be evaluated and consider ways to increase it's chances of success.<br />
**Who is you main sponsor/advocate?<br />
*Create an Elevator Pitch, so you have the right language ready to make your case to potential advocates in your organisation. See these [http://wiki.opf-labs.org/display/SPR/Collated+business+plan+results+from+SPRUCE#CollatedbusinessplanresultsfromSPRUCE-ElevatorPitch example pitches from digital preservation practitioners] at [http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673 SPRUCE mashup events].<br />
<br />
====10) Share====<br />
*Consider removing sensitive details from your business case, and then sharing it [[Case studies|here]] for others to learn from.<br />
<br />
====Also see...====<br />
*[[IOE case study: Check list for writing a business case for digital preservation]]<br />
*[http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf Developing a Business Case for Digital Preservation (Minnesota Historical Society)]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=About_the_Digital_Preservation_Business_Case_Toolkit&diff=1642About the Digital Preservation Business Case Toolkit2013-08-16T09:50:46Z<p>PWheatley: /* How was the Toolkit created? */</p>
<hr />
<div>__NOTOC__<br />
[[File:ArchiveData BellJar web.png|right|Preserving a floppy disk?]]<br />
====What is the Digital Preservation Business Case Toolkit?====<br />
This Toolkit provides an in depth guide to writing a business case that is focused on digital preservation activities. If an organisation would like to change, adapt or expand its activities in a way that requires additional resources, it's typical for senior management to request a business case be prepared. The business case will outline what resources are required, what the resource will be used to achieve and how this new investment will benefit the organisation. This Toolkit provides an array of resources to help in the construction of a business case, from planning and preparation all the way through to polishing and communicating the finished case.<br />
<br />
====Who is this toolkit for?====<br />
This Toolkit is for anyone who would like to create a business case focused on digital preservation. It's targeted primarily at practitioners (and their managers) who are working with digital resources and would like to obtain funds to expand their digital preservation activities. The Toolkit is primarily aimed at those seeking further funds from within their organisation, but could also provide useful information for those writing a bid for project funds from an external funding body.<br />
<br />
====How to get the most out of this toolkit====<br />
There is no perfect formula for writing a business case. It all depends on what the business case is for, who it is aimed at and how your organisation wants you to present a business case. This toolkit therefore provides a variety of ways to get you thinking about what should go into '''your''' business case. It doesn't provide all the answers, but it aims to ask all the right questions!<br />
*The [[Step by step guide to building a business case]] provides a high level run through of the steps you should follow to create a business case. It doesn't go into detail, but it does provide a suggested order of what to tackle and when.<br />
*The [[Template for building a business case]] provides much more detailed guidance on how to write some of the key sections required in most business cases. It's structured in the form of a generic business case, not in the order of how you should go about the business case creation process.<br />
*The [[When, Why, What, Who and How?]] provides a set of key questions about different aspects a digital preservation business case. This section provides lots of food for thought about getting your business case right, and is useful for tackling problems if you get stuck.<br />
*Throughout the toolkit you'll find text in italics that provides a concise summary of the purpose of each section.<br />
*There is some overlap between the different sections of this toolkit, and there will likewise be overlap between different parts of your business case. Be ready for this!<br />
*The toolkit is in a wiki for a reason: so we can keep refining and improving it. Please send any feedback by email to: p (dot) r (dot) wheatley (at) leeds (dot) ac (dot) uk<br />
<br />
====Credits, acknowledgements and thanks====<br />
This Toolkit was created by the [http://www.jisc.ac.uk/ Jisc] funded [http://wiki.opf-labs.org/display/SPR SPRUCE Project].<br />
<br />
Thanks go out to the digital preservation experts who wrote the Toolkit in a [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Book Sprint:<br />
<br />
*'''Paul Wheatley''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''Bo Middleton''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''William Kilbride''', [http://www.dpconline.org/ Digital Preservation Coalition] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Bram van der Werf''', [http://www.openplanetsfoundation.org/ Open Planets Foundation] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Susan Reilly''', [http://www.libereurope.eu/ LIBER] (External Sprint Representative)<br />
*'''Ed Fay''', [http://www.lse.ac.uk/ London School of Economics] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Rachel MacGregor''', [http://libraryofbirmingham.com/ The Library of Birmingham] (SPRUCE Practitioner)<br />
*'''Thom Carter''', [http://www.lse.ac.uk/ London School of Economics] (SPRUCE Practitioner)<br />
*'''Neil Grindley''', [http://www.jisc.ac.uk/ Jisc] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Maureen Pennock''', [http://bl.uk/ British Library] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Jodie Double''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Beccy Shipman''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Tom Woolley''', [http://curveagency.com/ Curve Agency] (Book Sprint Illustrator and SPRUCE Practitioner)<br />
<br />
Thanks go to the many practitioners and developers who took part in the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Mashups which provided much of the valuable resources and foundation used to build this Toolkit. And thanks also go to the many others who have supported and contributed to SPRUCE and this Toolkit.<br />
<br />
[[File:Hackathon.png|left|330px|Book sprinting]]<br />
<br />
====How was the Toolkit created?====<br />
The structure and core text of the Toolkit was created in 3 day workshop, focused on writing, that followed the format of a [http://publications.cetis.ac.uk/2013/764 Book Sprint]. The Sprint drew on an array of experience and resources that were gained throughout the first 1.5 years of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]. This included the results of business case exercises conducted with an array of practitioners from memory organisations in a number of [http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673 mashup events]. The breadth and quality of the resulting Toolkit was enhanced by writing up the results of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] work with not just one or two authors, but 13 experts from the digital preservation field. Successive iterations of brainstorming, writing bullet points, fleshing out text and peer review between authors were applied in order to reach the end result. Illustrator (and former SPRUCE Practitioner) Tom Woolley worked alongside the authors to create illustrations that highlight concepts from the Toolkit. The agenda for the book sprint can be found [[BookSprint|here]]. [http://www.openplanetsfoundation.org/blogs/2013-08-15-book-sprinting-spruce Read more about how the book sprint worked out in this blog post].<br />
<br />
====I like these illustrations, can I use them elsewhere?====<br />
Yes! Our illustrator [http://www.tomwoolley.com/ Tom Woolley] (from [http://curveagency.com/ Curve Agency]) did a great job on bringing the toolkit alive, so we thought we'd make all the images available under a creative commons license. Check out the [[SPRUCE Digital Preservation Illustrations]] page.<br />
<br />
====What is the status of the Toolkit?====<br />
As of 13/8/2013 the first draft of the toolkit is complete. Further refinement will continue throughout the remaining life of the SPRUCE Project which will finish at the end of November.</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Additional_resources&diff=1641Additional resources2013-08-15T13:46:19Z<p>PWheatley: </p>
<hr />
<div>__NOTOC__<br />
[[File:Resources.png|right|550px|Other guides...]]<br />
Other business case guides and a set of resources that may be useful in augmenting or communicating a business case.<br />
<br />
''Use this to get another take on how to write a business case or to explain concepts and bolster your arguments.''<br />
<br />
====Other business case guides====<br />
*[http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf Developing a Business Case for Digital Preservation (Minnesota Historical Society)]<br />
*[http://www.ctg.albany.edu/publications/guides/smartit2/smartit2.pdf Making Smart IT Choices: Understanding Value and Risk in Government IT Investments (Center for Technology in Government)]<br />
<br />
====Additional resources for writing a business case====<br />
*[http://www.flickr.com/groups/2121762@N23/ The Atlas of digital damages]<br />
**A crowd sourced collection of images that illustrate digital preservation concepts such as bit rot<br />
**Note: login to Flickr to see the full set of images<br />
*[http://go.preservica.com/resource/digital-value-at-risk-dvar-calculator/ Digital Value at Risk Calculator] (accompanies commercial Preservica solution, but is free to use if registered)<br />
----<br />
<br />
*[[Guidance pages for common practitioner challenges (as encountered in SPRUCE Mashups)]]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Additional_resources&diff=1640Additional resources2013-08-15T12:51:24Z<p>PWheatley: /* Other business case guides */</p>
<hr />
<div>__NOTOC__<br />
[[File:Resources.png|right|550px|Other guides...]]<br />
Other business case guides and a set of resources that may be useful in augmenting or communicating a business case.<br />
<br />
''Use this to get another take on how to write a business case or to explain concepts and bolster your arguments.''<br />
<br />
====Other business case guides====<br />
*[http://www.mnhs.org/preserve/records/legislativerecords/docs_pdfs/DigitalPreservationBusinessCaseInformationCRK10_5_2011.pdf Developing a Business Case for Digital Preservation (Minnesota Historical Society)]<br />
*[http://www.ctg.albany.edu/publications/guides/smartit2/smartit2.pdf Making Smart IT Choices: Understanding Value and Risk in Government IT Investments (Center for Technology in Government)]<br />
*[http://go.preservica.com/resource/digital-value-at-risk-dvar-calculator/ Digital Value at Risk Calculator] (accompanies commercial Preservica solution, but is free to use if registered)<br />
<br />
====Additional resources for writing a business case====<br />
*[http://www.flickr.com/groups/2121762@N23/ The Atlas of digital damages]<br />
**A crowd sourced collection of images that illustrate digital preservation concepts such as bit rot<br />
**Note: login to Flickr to see the full set of images<br />
<br />
----<br />
<br />
*[[Guidance pages for common practitioner challenges (as encountered in SPRUCE Mashups)]]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=About_the_Digital_Preservation_Business_Case_Toolkit&diff=1639About the Digital Preservation Business Case Toolkit2013-08-13T17:19:47Z<p>PWheatley: /* I like these illustrations, can I use them elsewhere? */</p>
<hr />
<div>__NOTOC__<br />
[[File:ArchiveData BellJar web.png|right|Preserving a floppy disk?]]<br />
====What is the Digital Preservation Business Case Toolkit?====<br />
This Toolkit provides an in depth guide to writing a business case that is focused on digital preservation activities. If an organisation would like to change, adapt or expand its activities in a way that requires additional resources, it's typical for senior management to request a business case be prepared. The business case will outline what resources are required, what the resource will be used to achieve and how this new investment will benefit the organisation. This Toolkit provides an array of resources to help in the construction of a business case, from planning and preparation all the way through to polishing and communicating the finished case.<br />
<br />
====Who is this toolkit for?====<br />
This Toolkit is for anyone who would like to create a business case focused on digital preservation. It's targeted primarily at practitioners (and their managers) who are working with digital resources and would like to obtain funds to expand their digital preservation activities. The Toolkit is primarily aimed at those seeking further funds from within their organisation, but could also provide useful information for those writing a bid for project funds from an external funding body.<br />
<br />
====How to get the most out of this toolkit====<br />
There is no perfect formula for writing a business case. It all depends on what the business case is for, who it is aimed at and how your organisation wants you to present a business case. This toolkit therefore provides a variety of ways to get you thinking about what should go into '''your''' business case. It doesn't provide all the answers, but it aims to ask all the right questions!<br />
*The [[Step by step guide to building a business case]] provides a high level run through of the steps you should follow to create a business case. It doesn't go into detail, but it does provide a suggested order of what to tackle and when.<br />
*The [[Template for building a business case]] provides much more detailed guidance on how to write some of the key sections required in most business cases. It's structured in the form of a generic business case, not in the order of how you should go about the business case creation process.<br />
*The [[When, Why, What, Who and How?]] provides a set of key questions about different aspects a digital preservation business case. This section provides lots of food for thought about getting your business case right, and is useful for tackling problems if you get stuck.<br />
*Throughout the toolkit you'll find text in italics that provides a concise summary of the purpose of each section.<br />
*There is some overlap between the different sections of this toolkit, and there will likewise be overlap between different parts of your business case. Be ready for this!<br />
*The toolkit is in a wiki for a reason: so we can keep refining and improving it. Please send any feedback by email to: p (dot) r (dot) wheatley (at) leeds (dot) ac (dot) uk<br />
<br />
====Credits, acknowledgements and thanks====<br />
This Toolkit was created by the [http://www.jisc.ac.uk/ Jisc] funded [http://wiki.opf-labs.org/display/SPR SPRUCE Project].<br />
<br />
Thanks go out to the digital preservation experts who wrote the Toolkit in a [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Book Sprint:<br />
<br />
*'''Paul Wheatley''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''Bo Middleton''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] (Book Sprint Facilitator)<br />
*'''William Kilbride''', [http://www.dpconline.org/ Digital Preservation Coalition] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Bram van der Werf''', [http://www.openplanetsfoundation.org/ Open Planets Foundation] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Susan Reilly''', [http://www.libereurope.eu/ LIBER] (External Sprint Representative)<br />
*'''Ed Fay''', [http://www.lse.ac.uk/ London School of Economics] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Rachel MacGregor''', [http://libraryofbirmingham.com/ The Library of Birmingham] (SPRUCE Practitioner)<br />
*'''Thom Carter''', [http://www.lse.ac.uk/ London School of Economics] (SPRUCE Practitioner)<br />
*'''Neil Grindley''', [http://www.jisc.ac.uk/ Jisc] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Maureen Pennock''', [http://bl.uk/ British Library] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Jodie Double''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Beccy Shipman''', [http://www.leeds.ac.uk/ University of Leeds] and the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]<br />
*'''Tom Woolley''', [http://curveagency.com/ Curve Agency] (Book Sprint Illustrator and SPRUCE Practitioner)<br />
<br />
Thanks go to the many practitioners and developers who took part in the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] Mashups which provided much of the valuable resources and foundation used to build this Toolkit. And thanks also go to the many others who have supported and contributed to SPRUCE and this Toolkit.<br />
<br />
[[File:Hackathon.png|left|330px|Book sprinting]]<br />
<br />
====How was the Toolkit created?====<br />
The structure and core text of the Toolkit was created in 3 day workshop, focused on writing, that followed the format of a [http://publications.cetis.ac.uk/2013/764 Book Sprint]. The Sprint drew on an array of experience and resources that were gained throughout the first 1.5 years of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project]. This included the results of business case exercises conducted with an array of practitioners from memory organisations in a number of [http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673 mashup events]. The breadth and quality of the resulting Toolkit was enhanced by writing up the results of the [http://wiki.opf-labs.org/display/SPR SPRUCE Project] work with not just one or two authors, but 13 experts from the digital preservation field. Successive iterations of brainstorming, writing bullet points, fleshing out text and peer review between authors were applied in order to reach the end result. Illustrator (and former SPRUCE Practitioner) Tom Woolley worked alongside the authors to create illustrations that highlight concepts from the Toolkit. The agenda for the book sprint can be found [[BookSprint|here]].<br />
<br />
====I like these illustrations, can I use them elsewhere?====<br />
Yes! Our illustrator [http://www.tomwoolley.com/ Tom Woolley] (from [http://curveagency.com/ Curve Agency]) did a great job on bringing the toolkit alive, so we thought we'd make all the images available under a creative commons license. Check out the [[SPRUCE Digital Preservation Illustrations]] page.<br />
<br />
====What is the status of the Toolkit?====<br />
As of 13/8/2013 the first draft of the toolkit is complete. Further refinement will continue throughout the remaining life of the SPRUCE Project which will finish at the end of November.</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Institutional_readiness&diff=1638Institutional readiness2013-08-13T16:56:38Z<p>PWheatley: /* Resources */</p>
<hr />
<div>[[File:DamagedData mac.png|right|This computer might just be a little bit obsolete.]]<br />
An evaluation of institutional readiness can feed into costs and implementation. It is also informed by stakeholder analysis and risk analysis, so you may want to consider adressing thesetwo areas first before assessing institutional readiness. Institutional readiness covers not only the presence and avaialbility of skills, finance and infrastructure, but also refers to the culture and policies in place within the organisation and wheather these will support the business case or will need to adapted.<br />
==Process==<br />
''This is the process that a practitioner should follow to build this section of the business case. This should be a numbered list!''<br />
# Maturity models: AIDA, ISO TRAC, NDSA levels etc.<br />
## Purpose: comparator analysis (functional competencies, best practice)<br />
# Cross-institutional readiness (different groups involved? e.g. IT, library divisions, vendors e.g. hosted services)<br />
## awareness of other cultures or policy contexts within different divisions (e.g. use of cloud or in-house systems) -- what has got a chance of getting through and what will get laughed out of the room?<br />
# Digital preservation objectives as part of organisational mission?<br />
# Gap analysis - skills, functions, required change (also useful to do comparator analysis with peer institutions)<br />
# Ownership, responsibility, accountability - roles and responsibilities, organisational structure, job specifications<br />
## clear leadership and communication? collaboration rather than enforcement<br />
# Stakeholder analysis - demand, expectations, priorities, awareness/engagement - what are they trying to achieve? How does DP support them?<br />
## Examples from different domains? Internal and external, senior management, users, depositors, etc.<br />
<br />
==Content==<br />
''This should describe the contents or structure of the business case, resulting from following the Process above''<br />
Describe the change you want to see in the organisation<br />
* where are we now<br />
* where do we want to be<br />
* timetable<br />
** staged progression over time? long-term vision and/or small term component of that?<br />
** continuous improvement? capacity of the organisation to adapt to change?<br />
<br />
Skills<br />
* staff time / availability<br />
* exemplar skills profiles from organisations (in-house might mean local tech skills, hosted might mean project management/procurement/SLAs)<br />
* training programmes - does this mean change to existing posts? or change to team workloads?<br />
* skills gap analysis exercise?<br />
<br />
Infrastructure<br />
* [[approaches to storage/hardware]]<br />
* [[approaches to software (e.g. repository systems)]]<br />
<br />
Finances<br />
* financial preparedness - ability to fund the necessary infrastructure, staffing<br />
* sustainability of any funding allocated to DP<br />
<br />
Stakeholders<br />
* [[ways to engage? language? (e.g. IT: 'business continuity', ITIL)]]<br />
* [[demarkation of functional responsibilities (e.g. define DP policy vs execute part of it; support and guidance vs mandates)]]<br />
<br />
==Scenarios==<br />
''Thoughts on how to adapt the content of this section to particular scenarios that the business case is focused on. Eg: Risks to consider/prioritise in a business case for a repository system, or Risks to consider/prioritise in a business case for new DP staff, orRisks to consider/prioritise in a business case for a digital preservation service''<br />
<br />
==Communications==<br />
''Notes relevant to tailoring this section to the appropriate audience and communicating the the business case to that audience''<br />
<br />
==Resources==<br />
Andreas Rauber; Digital Preservation in Data-Driven Science: On the Importance of Process Capture,<br />
Preservation and Validation. Theory and Practice of Digital Libraries (TPDL) 2012 <br />
[http://timbusproject.net/component/docman/doc_download/84-digital-preservation-in-data-driven-science]<br />
<br />
C. Becker, J. Barateiro, G. Antunes, , J. Borbinha, R. Vieira. On the relevance of Enterprise Architecture and IT Governance for Digital Preservation. In: Electronic Government, 332-344. (2011)<br />
[http://publik.tuwien.ac.at/files/PubDat_203363.pdf]<br />
<br />
[http://libraries.delaware.gov/For_Libraries/Planning/Digitization/Digitization%20Deliverable%202_final%20Draft8-10-07_XX.pdf Digital Preservation Readiness Capability Maturity Model and Digital Preservation Readiness Balanced Scorecard]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Case_studies&diff=1637Case studies2013-08-13T16:47:15Z<p>PWheatley: /* Also see */</p>
<hr />
<div>__NOTOC__<br />
[[File:CaseStudies.png|right|550px|Archiving your files securely in a repository]]<br />
This is a collection of case studies focusing on writing business cases for digital preservation in memory organisations. These case studies are primarily sourced from activities conducted as part of [http://wiki.opf-labs.org/display/SPR/SPRUCE+Awards+-+funding+opportunity+for+digital+preservation SPRUCE Project Awards], but also include contributions from other SPRUCE Mashup participants. Please add new case studies and/or business cases to this page!<br />
<br />
''Use this to learn the lessons from real business cases from real organisations, validating your approach, and picking up useful language and communication techniques.''<br />
<br />
{|<br />
|[[File:Format floppydisc.png|110px|link=Bishopsgate library case study]]<br />
|<br />
====[[Bishopsgate library case study]]====<br />
A collections audit and business case focused on taking the first steps of digital preservation.<br />
|-<br />
<br />
|[[File:Format cd.png|110px|link=Institute of education case study]]<br />
|<br />
====[[Institute of education case study]]====<br />
A review of approach and generation of a business case for digital administrative record keeping.<br />
|-<br />
<br />
|[[File:Format cassette.png|110px|link=Northumberland estates case study]]<br />
|<br />
====[[Northumberland estates case study]]====<br />
Assessment of digital repository solutions and an associated business case for digital preservation.<br />
<br />
COMING SOON.<br />
|-<br />
<br />
|[[File:Format film.png|110px|link=Lovebytes case study]]<br />
|<br />
<br />
====[[Lovebytes case study]]====<br />
A trial of media stabilisation and content preservation along with a business case to move to a production status.<br />
<br />
COMING SOON.<br />
|-<br />
|}<br />
----<br />
{|<br />
|[[File:Format sdcard.png|110px|link=]]<br />
|<br />
====[[University of St Andrews business case]]====<br />
A business case focused on research data management.<br />
|-<br />
<br />
|}<br />
----<br />
====Also see...====<br />
*[http://www.geomapp.net/docs/Utah_Business_Plan_Geospatial_%20Archive_2008.pdf State of Utah Business Plan For Archival Preservation of Geospatial Data Resources]</div>PWheatleyhttp://wiki.dpconline.org/index.php?title=Case_studies&diff=1636Case studies2013-08-13T16:47:01Z<p>PWheatley: /* =Also see */</p>
<hr />
<div>__NOTOC__<br />
[[File:CaseStudies.png|right|550px|Archiving your files securely in a repository]]<br />
This is a collection of case studies focusing on writing business cases for digital preservation in memory organisations. These case studies are primarily sourced from activities conducted as part of [http://wiki.opf-labs.org/display/SPR/SPRUCE+Awards+-+funding+opportunity+for+digital+preservation SPRUCE Project Awards], but also include contributions from other SPRUCE Mashup participants. Please add new case studies and/or business cases to this page!<br />
<br />
''Use this to learn the lessons from real business cases from real organisations, validating your approach, and picking up useful language and communication techniques.''<br />
<br />
{|<br />
|[[File:Format floppydisc.png|110px|link=Bishopsgate library case study]]<br />
|<br />
====[[Bishopsgate library case study]]====<br />
A collections audit and business case focused on taking the first steps of digital preservation.<br />
|-<br />
<br />
|[[File:Format cd.png|110px|link=Institute of education case study]]<br />
|<br />
====[[Institute of education case study]]====<br />
A review of approach and generation of a business case for digital administrative record keeping.<br />
|-<br />
<br />
|[[File:Format cassette.png|110px|link=Northumberland estates case study]]<br />
|<br />
====[[Northumberland estates case study]]====<br />
Assessment of digital repository solutions and an associated business case for digital preservation.<br />
<br />
COMING SOON.<br />
|-<br />
<br />
|[[File:Format film.png|110px|link=Lovebytes case study]]<br />
|<br />
<br />
====[[Lovebytes case study]]====<br />
A trial of media stabilisation and content preservation along with a business case to move to a production status.<br />
<br />
COMING SOON.<br />
|-<br />
|}<br />
----<br />
{|<br />
|[[File:Format sdcard.png|110px|link=]]<br />
|<br />
====[[University of St Andrews business case]]====<br />
A business case focused on research data management.<br />
|-<br />
<br />
|}<br />
----<br />
====Also see====<br />
*[http://www.geomapp.net/docs/Utah_Business_Plan_Geospatial_%20Archive_2008.pdf State of Utah Business Plan For Archival Preservation of Geospatial Data Resources]</div>PWheatley