http://wiki.dpconline.org/api.php?action=feedcontributions&user=CFryer&feedformat=atomwiki.dpconline.org - User contributions [en-gb]2024-03-29T13:40:17ZUser contributionsMediaWiki 1.39.3http://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1720Northumberland estates case study2014-01-23T20:05:05Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit].<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘[http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis]’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''User Story''' ([http://wiki.dpconline.org/images/8/87/20130917NEWorkflowUserStoryFinal.pdf example]) which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘[http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx ISO 16363 Assessment]''''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit]. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of three potential solutions. These include: <Blockquote>'''•'''[http://wiki.dpconline.org/images/3/36/ArchivematicaAssessmentV2.pdf Archivematica] (Open Spource, but can also become hybrid when used in conjunction with a storage solution, e.g. [http://www.arkivum.com/ Arkivum])</Blockquote><Blockquote>'''•'''[http://wiki.dpconline.org/images/b/b4/PreservicaAssessmentV2.pdf Preservica] (Out of the box)</Blockquote><Blockquote>'''•'''[http://wiki.dpconline.org/images/c/cf/RODAAssessment.pdf RODA] (Open Source).</Blockquote><br />
<br />
'''•''' [http://wiki.dpconline.org/images/7/7b/ISO16363AssessmentFinal.pdf ISO 16363 Organisational Assessment] of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the [http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis] and [http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx Organisational Assessment]. Have a go!<br />
<br />
'''•''' Digital Repository [http://wiki.dpconline.org/images/c/c7/20131101BusinessCasePreservica.pdf Business Case] presented internally within Northumberland Estates and [http://wiki.dpconline.org/images/f/f7/20131031BusinessCasePresentation.pdf presentation slides].<br />
<br />
'''•''' [http://www.openplanetsfoundation.org/blogs/2013-11-13-spruce-project-award-northumberland-estates Final OPF blog post] summarising the results of the project and lessons learnt.<br />
<br />
== Vendor Responses ==<br />
<br />
At the end of the project the three vendors whose systems were assessed ([http://www.artefactual.com/ Artefactual Systems Inc.], [http://www.keep.pt/?lang=en Keep Solutions], and [http://tessella.com/ Tessella]) were given the opportunity to respond to the conclusions. The following vendor comments are highlighted clearly in a separate vendor response column. The final scores have been kept the same and the comments fall into two categories:<br />
<br />
'''•''' Where the case study has made some assumptions about specific areas of capability in the Comments section, the vendor has confirmed whether this is the case (or not) <br />
<br />
'''•''' Where vendor product literature does not provide sufficient information on specific capabilities, the vendor has confirmed whether this is actually met (or not)<br />
<br />
The vendor responses are as follows:<br />
<br />
| [http://wiki.dpconline.org/images/b/b3/ArchivematicaVendorAssessment.pdf Archivematica] | [http://wiki.dpconline.org/images/5/5d/PreservicaVendorAssessment.pdf Preservica] | [http://wiki.dpconline.org/images/3/38/RODAVendorAssessment.pdf RODA] |</div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1719Northumberland estates case study2014-01-23T19:59:40Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit].<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘[http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis]’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''User Story''' ([http://wiki.dpconline.org/images/8/87/20130917NEWorkflowUserStoryFinal.pdf example]) which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘[http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx ISO 16363 Assessment]''''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit]. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of three potential solutions. These include [http://wiki.dpconline.org/images/3/36/ArchivematicaAssessmentV2.pdf Archivematica] (Open Spource/Hybrid when used in conjunction with storage solution, e.g. [http://www.arkivum.com/ Arkivum]) [http://wiki.dpconline.org/images/b/b4/PreservicaAssessmentV2.pdf Preservica] (Out of the box), and [http://wiki.dpconline.org/images/c/cf/RODAAssessment.pdf RODA] (Open Source).<br />
<br />
'''•''' [http://wiki.dpconline.org/images/7/7b/ISO16363AssessmentFinal.pdf ISO 16363 Organisational Assessment] of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the [http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis] and [http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx Organisational Assessment]. Have a go!<br />
<br />
'''•''' Digital Repository [http://wiki.dpconline.org/images/c/c7/20131101BusinessCasePreservica.pdf Business Case] presented internally within Northumberland Estates and [http://wiki.dpconline.org/images/f/f7/20131031BusinessCasePresentation.pdf presentation slides].<br />
<br />
'''•''' [http://www.openplanetsfoundation.org/blogs/2013-11-13-spruce-project-award-northumberland-estates Final OPF blog post] summarising the results of the project and lessons learnt.<br />
<br />
== Vendor Responses ==<br />
<br />
At the end of the project the three vendors whose systems were assessed ([http://www.artefactual.com/ Artefactual Systems Inc.], [http://www.keep.pt/?lang=en Keep Solutions], and [http://tessella.com/ Tessella]) were given the opportunity to respond to the conclusions. The following vendor comments are highlighted clearly in a separate vendor response column. The final scores have been kept the same and the comments fall into two categories:<br />
<br />
'''•''' Where the case study has made some assumptions about specific areas of capability in the Comments section, the vendor has confirmed whether this is the case (or not) <br />
<br />
'''•''' Where vendor product literature does not provide sufficient information on specific capabilities, the vendor has confirmed whether this is actually met (or not)<br />
<br />
The vendor responses are as follows:<br />
<br />
| [http://wiki.dpconline.org/images/b/b3/ArchivematicaVendorAssessment.pdf Archivematica] | [http://wiki.dpconline.org/images/5/5d/PreservicaVendorAssessment.pdf Preservica] | [http://wiki.dpconline.org/images/3/38/RODAVendorAssessment.pdf RODA] |</div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1718Northumberland estates case study2013-12-20T09:57:13Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit].<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘[http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis]’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''User Story''' ([http://wiki.dpconline.org/images/8/87/20130917NEWorkflowUserStoryFinal.pdf example]) which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘[http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx ISO 16363 Assessment]''''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit]. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of three potential solutions. These include [http://wiki.dpconline.org/images/3/36/ArchivematicaAssessmentV2.pdf Archivematica] (Hybrid) [http://wiki.dpconline.org/images/b/b4/PreservicaAssessmentV2.pdf Preservica] (Out of the box), and [http://wiki.dpconline.org/images/c/cf/RODAAssessment.pdf RODA] (Open Source).<br />
<br />
'''•''' [http://wiki.dpconline.org/images/7/7b/ISO16363AssessmentFinal.pdf ISO 16363 Organisational Assessment] of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the [http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis] and [http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx Organisational Assessment]. Have a go!<br />
<br />
'''•''' Digital Repository [http://wiki.dpconline.org/images/c/c7/20131101BusinessCasePreservica.pdf Business Case] presented internally within Northumberland Estates and [http://wiki.dpconline.org/images/f/f7/20131031BusinessCasePresentation.pdf presentation slides].<br />
<br />
'''•''' [http://www.openplanetsfoundation.org/blogs/2013-11-13-spruce-project-award-northumberland-estates Final OPF blog post] summarising the results of the project and lessons learnt.<br />
<br />
== Vendor Responses ==<br />
<br />
At the end of the project the three vendors whose systems were assessed ([http://www.artefactual.com/ Artefactual Systems Inc.], [http://www.keep.pt/?lang=en Keep Solutions], and [http://tessella.com/ Tessella]) were given the opportunity to respond to the conclusions. The following vendor comments are highlighted clearly in a separate vendor response column. The final scores have been kept the same and the comments fall into two categories:<br />
<br />
'''•''' Where the case study has made some assumptions about specific areas of capability in the Comments section, the vendor has confirmed whether this is the case (or not) <br />
<br />
'''•''' Where vendor product literature does not provide sufficient information on specific capabilities, the vendor has confirmed whether this is actually met (or not)<br />
<br />
The vendor responses are as follows:<br />
<br />
| [http://wiki.dpconline.org/images/b/b3/ArchivematicaVendorAssessment.pdf Archivematica] | [http://wiki.dpconline.org/images/5/5d/PreservicaVendorAssessment.pdf Preservica] | [http://wiki.dpconline.org/images/3/38/RODAVendorAssessment.pdf RODA] |</div>CFryerhttp://wiki.dpconline.org/index.php?title=File:ArchivematicaVendorAssessment.pdf&diff=1717File:ArchivematicaVendorAssessment.pdf2013-12-20T09:53:32Z<p>CFryer: </p>
<hr />
<div></div>CFryerhttp://wiki.dpconline.org/index.php?title=File:PreservicaVendorAssessment.pdf&diff=1716File:PreservicaVendorAssessment.pdf2013-12-20T09:53:16Z<p>CFryer: </p>
<hr />
<div></div>CFryerhttp://wiki.dpconline.org/index.php?title=File:RODAVendorAssessment.pdf&diff=1715File:RODAVendorAssessment.pdf2013-12-20T09:53:00Z<p>CFryer: </p>
<hr />
<div></div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1714Northumberland estates case study2013-12-20T09:52:20Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit].<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘[http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis]’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''User Story''' ([http://wiki.dpconline.org/images/8/87/20130917NEWorkflowUserStoryFinal.pdf example]) which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘[http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx ISO 16363 Assessment]''''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit]. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of three potential solutions. These include [http://wiki.dpconline.org/images/3/36/ArchivematicaAssessmentV2.pdf Archivematica] (Hybrid) [http://wiki.dpconline.org/images/b/b4/PreservicaAssessmentV2.pdf Preservica] (Out of the box), and [http://wiki.dpconline.org/images/c/cf/RODAAssessment.pdf RODA] (Open Source).<br />
<br />
'''•''' [http://wiki.dpconline.org/images/7/7b/ISO16363AssessmentFinal.pdf ISO 16363 Organisational Assessment] of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the [http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis] and [http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx Organisational Assessment]. Have a go!<br />
<br />
'''•''' Digital Repository [http://wiki.dpconline.org/images/c/c7/20131101BusinessCasePreservica.pdf Business Case] presented internally within Northumberland Estates and [http://wiki.dpconline.org/images/f/f7/20131031BusinessCasePresentation.pdf presentation slides].<br />
<br />
'''•''' [http://www.openplanetsfoundation.org/blogs/2013-11-13-spruce-project-award-northumberland-estates Final OPF blog post] summarising the results of the project and lessons learnt.<br />
<br />
== Vendor Responses ==<br />
<br />
At the end of the project the three vendors whose systems were assessed ([http://www.artefactual.com/ Artefactual Systems Inc.], [http://www.keep.pt/?lang=en Keep Solutions], and [http://tessella.com/ Tessella]) were given the opportunity to respond to the conclusions. The following vendor comments are highlighted clearly in a separate vendor response column. The final scores have been kept the same and the comments fall into two categories:<br />
<br />
'''•''' Where the case study has made some assumptions about specific areas of capability in the Comments section, the vendor has confirmed whether this is the case (or not) <br />
<br />
'''•''' Where vendor product literature does not provide sufficient information on specific capabilities, the vendor has confirmed whether this is actually met (or not)<br />
<br />
The vendor responses are as follows:<br />
<br />
| Archivematica | Preservica | RODA |</div>CFryerhttp://wiki.dpconline.org/index.php?title=Case_studies&diff=1694Case studies2013-11-13T15:10:35Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:CaseStudies.png|right|550px|Archiving your files securely in a repository]]<br />
This is a collection of case studies focusing on writing business cases for digital preservation in memory organisations. These case studies are primarily sourced from activities conducted as part of [http://wiki.opf-labs.org/display/SPR/SPRUCE+Awards+-+funding+opportunity+for+digital+preservation SPRUCE Project Awards], but also include contributions from other SPRUCE Mashup participants. Please add new case studies and/or business cases to this page!<br />
<br />
''Use this to learn the lessons from real business cases from real organisations, validating your approach, and picking up useful language and communication techniques.''<br />
==SPRUCE case studies==<br />
{|<br />
|[[File:Format floppydisc.png|110px|link=Bishopsgate library case study]]<br />
|<br />
====[[Bishopsgate library case study]]====<br />
A collections audit and business case focused on taking the first steps of digital preservation.<br />
|-<br />
<br />
|[[File:Format cd.png|110px|link=Institute of education case study]]<br />
|<br />
====[[Institute of education case study]]====<br />
A review of approach and generation of a business case for digital administrative record keeping.<br />
|-<br />
<br />
|[[File:Format cassette.png|110px|link=Northumberland estates case study]]<br />
|<br />
====[[Northumberland estates case study]]====<br />
Assessment of digital repository solutions and an associated business case for digital preservation.<br />
<br />
|-<br />
<br />
|[[File:Format film.png|110px|link=Lovebytes case study]]<br />
|<br />
<br />
====[[Lovebytes case study]]====<br />
A trial of media stabilisation and content preservation along with a business case to move to a production status.<br />
<br />
COMING SOON.<br />
|-<br />
|}<br />
<br />
==Other business cases==<br />
<br />
{|<br />
|[[File:Format sdcard.png|110px|link=]]<br />
|<br />
====[[University of St Andrews business case]]====<br />
A business case focused on research data management.<br />
|-<br />
<br />
|}<br />
<br />
==Also see...==<br />
*[http://www.geomapp.net/docs/Utah_Business_Plan_Geospatial_%20Archive_2008.pdf State of Utah Business Plan For Archival Preservation of Geospatial Data Resources]</div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1693Northumberland estates case study2013-11-13T14:12:48Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit].<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘[http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis]’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''User Story''' ([http://wiki.dpconline.org/images/8/87/20130917NEWorkflowUserStoryFinal.pdf example]) which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘[http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx ISO 16363 Assessment]''''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit]. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of three potential solutions. These include [http://wiki.dpconline.org/images/3/36/ArchivematicaAssessmentV2.pdf Archivematica] (Hybrid) [http://wiki.dpconline.org/images/b/b4/PreservicaAssessmentV2.pdf Preservica] (Out of the box), and [http://wiki.dpconline.org/images/c/cf/RODAAssessment.pdf RODA] (Open Source).<br />
<br />
'''•''' [http://wiki.dpconline.org/images/7/7b/ISO16363AssessmentFinal.pdf ISO 16363 Organisational Assessment] of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the [http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis] and [http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx Organisational Assessment]. Have a go!<br />
<br />
'''•''' Digital Repository [http://wiki.dpconline.org/images/c/c7/20131101BusinessCasePreservica.pdf Business Case] presented internally within Northumberland Estates and [http://wiki.dpconline.org/images/f/f7/20131031BusinessCasePresentation.pdf presentation slides].<br />
<br />
'''•''' [http://www.openplanetsfoundation.org/blogs/2013-11-13-spruce-project-award-northumberland-estates Final OPF blog post] summarising the results of the project and lessons learnt.</div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1692Northumberland estates case study2013-11-13T13:29:21Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit].<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘[http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis]’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''User Story''' ([http://wiki.dpconline.org/images/8/87/20130917NEWorkflowUserStoryFinal.pdf example]) which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘[http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx ISO 16363 Assessment]''''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit]. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of three potential solutions. These include [http://wiki.dpconline.org/images/3/36/ArchivematicaAssessmentV2.pdf Archivematica] (Hybrid) [http://wiki.dpconline.org/images/b/b4/PreservicaAssessmentV2.pdf Preservica] (Out of the box), and [http://wiki.dpconline.org/images/c/cf/RODAAssessment.pdf RODA] (Open Source).<br />
<br />
'''•''' [http://wiki.dpconline.org/images/7/7b/ISO16363AssessmentFinal.pdf ISO 16363 Organisational Assessment] of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the [http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis] and [http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx Organisational Assessment]. Have a go!<br />
<br />
'''•''' Digital Repository [http://wiki.dpconline.org/images/c/c7/20131101BusinessCasePreservica.pdf Business Case] presented internally within Northumberland Estates and [http://wiki.dpconline.org/images/f/f7/20131031BusinessCasePresentation.pdf presentation slides].<br />
<br />
'''•''' Final OPF blog post summarising the results of the project and lessons learnt.</div>CFryerhttp://wiki.dpconline.org/index.php?title=File:20131101BusinessCasePreservica.pdf&diff=1691File:20131101BusinessCasePreservica.pdf2013-11-13T13:28:34Z<p>CFryer: </p>
<hr />
<div></div>CFryerhttp://wiki.dpconline.org/index.php?title=File:BlankProductAssessment.docx&diff=1689File:BlankProductAssessment.docx2013-11-13T13:24:36Z<p>CFryer: CFryer uploaded a new version of &quot;File:BlankProductAssessment.docx&quot;</p>
<hr />
<div></div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1688Northumberland estates case study2013-11-13T13:22:33Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit].<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘[http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis]’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''User Story''' ([http://wiki.dpconline.org/images/8/87/20130917NEWorkflowUserStoryFinal.pdf example]) which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘[http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx ISO 16363 Assessment]''''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit]. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of three potential solutions. These include [http://wiki.dpconline.org/images/3/36/ArchivematicaAssessmentV2.pdf Archivematica] (Hybrid) [http://wiki.dpconline.org/images/b/b4/PreservicaAssessmentV2.pdf Preservica] (Out of the box), and [http://wiki.dpconline.org/images/c/cf/RODAAssessment.pdf RODA] (Open Source).<br />
<br />
'''•''' [http://wiki.dpconline.org/images/7/7b/ISO16363AssessmentFinal.pdf ISO 16363 Organisational Assessment] of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the [http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis] and [http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx Organisational Assessment]. Have a go!<br />
<br />
'''•''' Digital Repository Business Case presented internally within Northumberland Estates and [http://wiki.dpconline.org/images/f/f7/20131031BusinessCasePresentation.pdf presentation slides].<br />
<br />
'''•''' Final OPF blog post summarising the results of the project and lessons learnt.</div>CFryerhttp://wiki.dpconline.org/index.php?title=File:RODAAssessment.pdf&diff=1687File:RODAAssessment.pdf2013-11-13T13:21:13Z<p>CFryer: </p>
<hr />
<div></div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1686Northumberland estates case study2013-11-12T16:50:13Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit].<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘[http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis]’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''User Story''' ([http://wiki.dpconline.org/images/8/87/20130917NEWorkflowUserStoryFinal.pdf example]) which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘[http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx ISO 16363 Assessment]''''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit]. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of three potential solutions. These include [http://wiki.dpconline.org/images/3/36/ArchivematicaAssessmentV2.pdf Archivematica] (Hybrid) [http://wiki.dpconline.org/images/b/b4/PreservicaAssessmentV2.pdf Preservica] (Out of the box), and RODA (Open Source).<br />
<br />
'''•''' [http://wiki.dpconline.org/images/7/7b/ISO16363AssessmentFinal.pdf ISO 16363 Organisational Assessment] of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the [http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis] and [http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx Organisational Assessment]. Have a go!<br />
<br />
'''•''' Digital Repository Business Case presented internally within Northumberland Estates and [http://wiki.dpconline.org/images/f/f7/20131031BusinessCasePresentation.pdf presentation slides].<br />
<br />
'''•''' Final OPF blog post summarising the results of the project and lessons learnt.</div>CFryerhttp://wiki.dpconline.org/index.php?title=File:20131031BusinessCasePresentation.pdf&diff=1685File:20131031BusinessCasePresentation.pdf2013-11-12T16:49:21Z<p>CFryer: </p>
<hr />
<div></div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1684Northumberland estates case study2013-11-12T16:47:04Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit].<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘[http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis]’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''User Story''' ([http://wiki.dpconline.org/images/8/87/20130917NEWorkflowUserStoryFinal.pdf example]) which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘[http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx ISO 16363 Assessment]''''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit]. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of three potential solutions. These include [http://wiki.dpconline.org/images/3/36/ArchivematicaAssessmentV2.pdf Archivematica] (Hybrid) [http://wiki.dpconline.org/images/b/b4/PreservicaAssessmentV2.pdf Preservica] (Out of the box), and RODA (Open Source).<br />
<br />
'''•''' [http://wiki.dpconline.org/images/7/7b/ISO16363AssessmentFinal.pdf ISO 16363 Organisational Assessment] of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the [http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis] and [http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx Organisational Assessment]. Have a go!<br />
<br />
'''•''' Digital Repository Business Case presented internally within Northumberland Estates and associated presentation slides.<br />
<br />
'''•''' Final OPF blog post summarising the results of the project and lessons learnt.</div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1683Northumberland estates case study2013-11-11T16:27:20Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit].<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘[http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis]’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''User Story''' ([http://wiki.dpconline.org/images/8/87/20130917NEWorkflowUserStoryFinal.pdf example]) which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘[http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx ISO 16363 Assessment]''''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit]. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of three potential solutions. These include [http://wiki.dpconline.org/images/3/36/ArchivematicaAssessmentV2.pdf Archivematica] (Hybrid) [http://wiki.dpconline.org/images/b/b4/PreservicaAssessmentV2.pdf Preservica] (Out of the box), and RODA (Open Source).<br />
<br />
'''•''' [http://wiki.dpconline.org/images/7/7b/ISO16363AssessmentFinal.pdf ISO 16363 Organisational Assessment] of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the [http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis] and [http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx Organisational Assessment]. Have a go!<br />
<br />
'''•''' Digital Repository Business Case presented internally within Northumberland Estates (sensitive information redacted).<br />
<br />
'''•''' Final OPF blog post summarising the results of the project and lessons learnt.</div>CFryerhttp://wiki.dpconline.org/index.php?title=File:20130917NEWorkflowUserStoryFinal.pdf&diff=1682File:20130917NEWorkflowUserStoryFinal.pdf2013-11-11T16:26:44Z<p>CFryer: </p>
<hr />
<div></div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1681Northumberland estates case study2013-11-11T16:05:36Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit].<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘[http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis]’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''user story''' which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘[http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx ISO 16363 Assessment]''''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE [http://wiki.dpconline.org/index.php?title=Digital_Preservation_Business_Case_Toolkit Digital Preservation Business Case Toolkit]. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of three potential solutions. These include [http://wiki.dpconline.org/images/3/36/ArchivematicaAssessmentV2.pdf Archivematica] (Hybrid) [http://wiki.dpconline.org/images/b/b4/PreservicaAssessmentV2.pdf Preservica] (Out of the box), and RODA (Open Source).<br />
<br />
'''•''' [http://wiki.dpconline.org/images/7/7b/ISO16363AssessmentFinal.pdf ISO 16363 Organisational Assessment] of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the [http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis] and [http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx Organisational Assessment]. Have a go!<br />
<br />
'''•''' Digital Repository Business Case presented internally within Northumberland Estates (sensitive information redacted).<br />
<br />
'''•''' Final OPF blog post summarising the results of the project and lessons learnt.</div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1680Northumberland estates case study2013-11-11T14:05:23Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider Digital Preservation Business Case Toolkit.<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘Product Assessment’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''user story''' which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘ISO 16363 Assessment’'''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE Digital Preservation Business Case Toolkit. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of three potential solutions. These include [http://wiki.dpconline.org/images/3/36/ArchivematicaAssessmentV2.pdf Archivematica] (Hybrid) [http://wiki.dpconline.org/images/b/b4/PreservicaAssessmentV2.pdf Preservica] (Out of the box), and RODA (Open Source).<br />
<br />
'''•''' [http://wiki.dpconline.org/images/7/7b/ISO16363AssessmentFinal.pdf ISO 16363 Organisational Assessment] of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the [http://wiki.dpconline.org/images/e/e4/BlankProductAssessment.docx Product Analysis] and [http://wiki.dpconline.org/images/b/b1/BlankISO16363Assessment.docx Organisational Assessment]. Have a go!<br />
<br />
'''•''' Digital Repository Business Case presented internally within Northumberland Estates (sensitive information redacted).<br />
<br />
'''•''' Final OPF blog post summarising the results of the project and lessons learnt.</div>CFryerhttp://wiki.dpconline.org/index.php?title=File:BlankISO16363Assessment.docx&diff=1679File:BlankISO16363Assessment.docx2013-11-11T14:04:07Z<p>CFryer: </p>
<hr />
<div></div>CFryerhttp://wiki.dpconline.org/index.php?title=File:BlankProductAssessment.docx&diff=1678File:BlankProductAssessment.docx2013-11-11T14:01:46Z<p>CFryer: </p>
<hr />
<div></div>CFryerhttp://wiki.dpconline.org/index.php?title=File:ISO16363AssessmentFinal.pdf&diff=1677File:ISO16363AssessmentFinal.pdf2013-11-11T13:59:39Z<p>CFryer: </p>
<hr />
<div></div>CFryerhttp://wiki.dpconline.org/index.php?title=File:PreservicaAssessmentV2.pdf&diff=1676File:PreservicaAssessmentV2.pdf2013-11-11T13:56:51Z<p>CFryer: </p>
<hr />
<div></div>CFryerhttp://wiki.dpconline.org/index.php?title=File:ArchivematicaAssessmentV2.pdf&diff=1675File:ArchivematicaAssessmentV2.pdf2013-11-11T13:47:01Z<p>CFryer: </p>
<hr />
<div></div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1674Northumberland estates case study2013-11-08T13:39:52Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider Digital Preservation Business Case Toolkit.<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘Product Assessment’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''user story''' which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘ISO 16363 Assessment’'''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE Digital Preservation Business Case Toolkit. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of three potential solutions. These include Archviematica (Hybrid), Preservica (Out of the box), and RODA (Open Source).<br />
<br />
'''•''' ISO 16363 Organisational Assessment of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the Product Analysis and Organisational Assessment. Have a go!<br />
<br />
'''•''' Digital Repository Business Case presented internally within Northumberland Estates (sensitive information redacted).<br />
<br />
'''•''' Final OPF blog post summarising the results of the project and lessons learnt.</div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1673Northumberland estates case study2013-11-07T16:38:48Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider Digital Preservation Business Case Toolkit.<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘Product Assessment’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''user story''' which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘ISO 16363 Assessment’'''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE Digital Preservation Business Case Toolkit. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==<br />
<br />
'''•''' A call for help [http://www.openplanetsfoundation.org/blogs/2013-08-21-spruce-project-award-northumberland-estates OPF blog post] on digital repositories and identifying potential options.<br />
<br />
'''•''' Repository Product Analysis of potential solutions for each of the options initially identified. These include Archviematica (Hybrid), Preservica (Out of the box), and RODA (Open Source).<br />
<br />
'''•''' ISO 16363 Organisational Assessment of Northumberland Estates.<br />
<br />
'''•''' Blank templates for both the Product Analysis and Organisational Assessment. Have a go!<br />
<br />
'''•''' Digital Repository Business Case presented internally within Northumberland Estates (sensitive information redacted).<br />
<br />
'''•''' Final OPF blog post summarising the results of the project and lessons learnt.</div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1672Northumberland estates case study2013-11-07T16:16:29Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider Digital Preservation Business Case Toolkit.<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘Product Assessment’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''user story''' which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘ISO 16363 Assessment’'''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE Digital Preservation Business Case Toolkit. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.<br />
<br />
== Results ==</div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1671Northumberland estates case study2013-11-07T16:15:26Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Northumberland Estates Case Study]]<br />
<br />
This project set out to survey digital repository options currently available for small to medium organisations with limited resources. The recommendations reached in the final business case reflect the organisational needs of Northumberland Estates and may not align themselves with your own goals. However, the same methodology can be applied using the resources from this case study and the wider Digital Preservation Business Case Toolkit.<br />
<br />
== How-To Information ==<br />
<br />
The following steps are intended to provide guidance on using the outputs created from the Northumberland Estates Case Study. Good luck!<br />
<br />
'''1)''' '''Prepare!''' Gather together any existing literature you may have on the digital preservation problem you want to solve. This may include internal reports, journal articles, or organisational strategies.<br />
<br />
'''2)''' '''Identify potential solutions.''' These options will largely depend on the organisational context you operate in, but it pays to be pragmatic early on. If possible, establish contact with providers and get them to demo their respective system.<br />
<br />
'''3)''' Fill out the '''‘Product Assessment’''' table based on the information you have to hand. This will enable a detailed picture of the functional capabilities of the system on offer. Repeat this process for each individual option identified.<br />
<br />
'''4)''' Create a simple '''user story''' which gives a brief overview of how the system will fit into existing infrastructure. For example, who is the Designated Community (a requirement for OAIS), and how will they interact with the content you wish to preserve?<br />
<br />
'''5)''' Use the user story as a basis for completing the '''‘ISO 16363 Assessment’'''. The purpose of this assessment is to compliment the technological aspects by analysing your organisational readiness for digital preservation activity.<br />
<br />
'''6)''' Congratulations! You have completed a mini '''Gap-Analysis''' and should hopefully have a much better idea of what/how to construct your business case.<br />
<br />
'''7)''' '''Prepare''' your business case based on the template provided by the SPRUCE Digital Preservation Business Case Toolkit. All the information you need is contained within this excellent resource. You can also have a look at the case studies to see which approach you might take.</div>CFryerhttp://wiki.dpconline.org/index.php?title=Case_studies&diff=1670Case studies2013-11-07T16:14:48Z<p>CFryer: /* Northumberland Estates case study */</p>
<hr />
<div>__NOTOC__<br />
[[File:CaseStudies.png|right|550px|Archiving your files securely in a repository]]<br />
This is a collection of case studies focusing on writing business cases for digital preservation in memory organisations. These case studies are primarily sourced from activities conducted as part of [http://wiki.opf-labs.org/display/SPR/SPRUCE+Awards+-+funding+opportunity+for+digital+preservation SPRUCE Project Awards], but also include contributions from other SPRUCE Mashup participants. Please add new case studies and/or business cases to this page!<br />
<br />
''Use this to learn the lessons from real business cases from real organisations, validating your approach, and picking up useful language and communication techniques.''<br />
==SPRUCE case studies==<br />
{|<br />
|[[File:Format floppydisc.png|110px|link=Bishopsgate library case study]]<br />
|<br />
====[[Bishopsgate library case study]]====<br />
A collections audit and business case focused on taking the first steps of digital preservation.<br />
|-<br />
<br />
|[[File:Format cd.png|110px|link=Institute of education case study]]<br />
|<br />
====[[Institute of education case study]]====<br />
A review of approach and generation of a business case for digital administrative record keeping.<br />
|-<br />
<br />
|[[File:Format cassette.png|110px|link=Northumberland estates case study]]<br />
|<br />
====[[Northumberland estates case study]]====<br />
Assessment of digital repository solutions and an associated business case for digital preservation.<br />
<br />
COMING SOON.<br />
|-<br />
<br />
|[[File:Format film.png|110px|link=Lovebytes case study]]<br />
|<br />
<br />
====[[Lovebytes case study]]====<br />
A trial of media stabilisation and content preservation along with a business case to move to a production status.<br />
<br />
COMING SOON.<br />
|-<br />
|}<br />
<br />
==Other business cases==<br />
<br />
{|<br />
|[[File:Format sdcard.png|110px|link=]]<br />
|<br />
====[[University of St Andrews business case]]====<br />
A business case focused on research data management.<br />
|-<br />
<br />
|}<br />
<br />
==Also see...==<br />
*[http://www.geomapp.net/docs/Utah_Business_Plan_Geospatial_%20Archive_2008.pdf State of Utah Business Plan For Archival Preservation of Geospatial Data Resources]</div>CFryerhttp://wiki.dpconline.org/index.php?title=Case_studies&diff=1669Case studies2013-11-07T16:14:23Z<p>CFryer: /* Northumberland estates case study */</p>
<hr />
<div>__NOTOC__<br />
[[File:CaseStudies.png|right|550px|Archiving your files securely in a repository]]<br />
This is a collection of case studies focusing on writing business cases for digital preservation in memory organisations. These case studies are primarily sourced from activities conducted as part of [http://wiki.opf-labs.org/display/SPR/SPRUCE+Awards+-+funding+opportunity+for+digital+preservation SPRUCE Project Awards], but also include contributions from other SPRUCE Mashup participants. Please add new case studies and/or business cases to this page!<br />
<br />
''Use this to learn the lessons from real business cases from real organisations, validating your approach, and picking up useful language and communication techniques.''<br />
==SPRUCE case studies==<br />
{|<br />
|[[File:Format floppydisc.png|110px|link=Bishopsgate library case study]]<br />
|<br />
====[[Bishopsgate library case study]]====<br />
A collections audit and business case focused on taking the first steps of digital preservation.<br />
|-<br />
<br />
|[[File:Format cd.png|110px|link=Institute of education case study]]<br />
|<br />
====[[Institute of education case study]]====<br />
A review of approach and generation of a business case for digital administrative record keeping.<br />
|-<br />
<br />
|[[File:Format cassette.png|110px|link=Northumberland estates case study]]<br />
|<br />
====[[Northumberland Estates case study]]====<br />
Assessment of digital repository solutions and an associated business case for digital preservation.<br />
<br />
COMING SOON.<br />
|-<br />
<br />
|[[File:Format film.png|110px|link=Lovebytes case study]]<br />
|<br />
<br />
====[[Lovebytes case study]]====<br />
A trial of media stabilisation and content preservation along with a business case to move to a production status.<br />
<br />
COMING SOON.<br />
|-<br />
|}<br />
<br />
==Other business cases==<br />
<br />
{|<br />
|[[File:Format sdcard.png|110px|link=]]<br />
|<br />
====[[University of St Andrews business case]]====<br />
A business case focused on research data management.<br />
|-<br />
<br />
|}<br />
<br />
==Also see...==<br />
*[http://www.geomapp.net/docs/Utah_Business_Plan_Geospatial_%20Archive_2008.pdf State of Utah Business Plan For Archival Preservation of Geospatial Data Resources]</div>CFryerhttp://wiki.dpconline.org/index.php?title=Northumberland_estates_case_study&diff=1668Northumberland estates case study2013-11-07T12:34:31Z<p>CFryer: </p>
<hr />
<div>__NOTOC__<br />
[[File:Format cassette.png|right|Digital data on audio tape?]]</div>CFryer