When, Who, What, Why, How - deprecated

• when:
  • questions and answers
    • Is this the right time to be writing a business case? Does it fulfil a need that the organisation has?
    • long term vision/approach
    • short term components - staff, storage, etc
  • further information
    • link to maturity assessement tools and approaches (e.g. AIDA).

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• who:
  • questions and answers
    • Who is writing the business case and for whom they are writing it.
    • And who else in the organisation may need to be involved who isn't engaged at the moment (e.g. financial officers who may need to place preservation as a budget line within the organisation)
    • also, the who are the community/stakeholders for which the preservation will be done. Spell out that the material should be considered as digital assets, and assets have value and that value is realised over time by means of preservation/curation. Value must accrue to some stakeholders and this is a process of describing and identifying the supply and demand issues. Who is supplying the assets (and providing the curation service) and who is demanding value from the assets - the users, consumers.
    • type of organisation - business objectives, documentation,scale & maturity
  • further information

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• what:
  • questions and answers
    • Curation questions
      • Where does the stuff come from? How will be reused and by whom? What are their requirements?
      • What is the importance of the asset from the point of view of the institution?
    • Technical questions
      • What do you need to know - how much detail?
      • What have you got: complexity/diversity, volume/growth

• • • Once we know who we need to communicate with we then can start looking at what we've got ... We can describe the assets that we have.
    • What have you got - complexity, volume
    • what do you need to do?
    • Assess your digital collections
    • Identify risks and challenges
    • Identify solutions
  • further information
    • characterisation
    • case studies
    • content audit etc

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• why:
  • questions and answers
    • benefits - state the benefits
    • risks
    • threats
  • further information

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• how:
  • questions and answers
    • For some recipients of the business case (the sponsors) they may wish to think of curation/preservation as a black box. Don't want the technical detail broken down by cost. Others may want more detail in this area.
    • type of costs
    • audience/language
    • granularity over time
    • financial and non-financial
  • further information