Institutional readiness
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Process
- Maturity models: AIDA, ISO TRAC, NDSA levels etc.
- Cross-institutional readiness (different groups involved? e.g. IT, library divisions, vendors e.g. hosted services)
- Digital preservation objectives as part of organisational mission?
- Gap analysis - skills, functions, required change (also comparator analysis with peer institutions)
- Stakeholder analysis - demand, expectations, priorities, awareness - what are they trying to achieve? How does DP support them?
- Ownership, responsibility, accountability - roles and responsibilities, organisational structure, job specifications
Content
Describe the change you want to see in the organisation
- where are we now
- where do we want to be
- timetable
- staged progression over time? long-term vision and/or small term component of that?
- continuous improvement?
Skills
- staff time / availability
- exemplar skills profiles from organisations (in-house might mean local tech skills, hosted might mean procurement/SLAs)
- training programmes
Infrastructure
Finances
- financial preparedness - ability to fund the necessary infrastructure, staffing
- sustainability of any funding allocated to DP
Issues to consider
General:
- Likely impact of DP on various roles/functions within the organisation
- Capacity of the organisation to change
- Organisational culture
- Is it the right time?
Specific:
- Infrastructure
- Staff skills/time
- Financial preparedness - ability to fund the necessary infrastructure, staffing; sustainability of any funding allocated to DP