3.2.1 NEGOTIATES FOR AND ACCEPTS INFORMATION

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An organization operating an OAIS should have established some criteria that aid in determining the types of information that it is willing to, or it is required to, accept. These criteria may include, among others, subject matter, information source, degree of uniqueness or originality, and the nature of the techniques used to represent the information (e.g., physical media, digital media, format). The information may, in general, be submitted using a wide variety of common and not-so-common forms, such as books, documents, maps, data sets, and physical objects using a variety of communication paths including networks, mail, and special delivery.

The OAIS should negotiate with the Producer to ensure it acquires appropriate Content Information and associated PDI for its mission and the Designated Community. Considerable iteration may be required to agree on the right information to be submitted, and to get it into forms acceptable to the OAIS. For example, this may include digitizing audio or video material, or scanning text.

Negotiation can embrace a range of possible actions, and may sometimes be a null step. It may be carried out for each SIP, for each Producer, or for a class of Producers. It may involve extensive human contact or machine-machine negotiations, such as that which takes place between a web crawler and a web server when deciding what, if any, content the server will permit the crawler to have (the former acting as a Producer, the latter as an OAIS).

The OAIS should extract, or otherwise obtain, sufficient Descriptive Information to assist the Designated Community in finding the Content Information of interest. It also should ensure that the information meets all OAIS internal standards.

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